Services: GPS Vehicle Tracking & Monitoring System Services
Statement of Work
General. The Contractor shall provide telemetric (GPS) monitoring service for the GSA and VA owned or leased vehicle fleet.
Scope of work. Service is used to monitor fleet vehicle status; services include but are not limited to:
Telematics solutions for the current fleet of 246 vehicles, with an expected growth of anywhere from 2-5 vehicles per year.
Vehicle diagnostics to monitor all vehicle mechanical and electrical functions.
Send email alerts as malfunctions occur.
Track vehicle maintenance and send email alerts when maintenance is due.
Provide continuous GPS location of the fleet.
Provide accurate speed and odometer information for each tracked vehicle.
Provide automated monthly information to include: total fuel used, miles traveled, number of engine starts, hard braking incidents, and fast start events.
Ability to provide customized fleet reports.
Install and remove VA purchased GPS devices as needed. Provide repair of and technical support on currently installed GPS units.
Analyze and repair issues that may arise with GPS signals.
Provide central website for user use and provide user access.
GPS Units must be installed using a bypass harness allowing for less tampering with
Provide Roadside Assistance
Period of Performance.
Base Year September 2018 August 2019
Option year 1: September 2019 August 2020
Option year 2: September 2020 August 2021
Option year 3: September 2021 August 2022
Option year 4: September 2022 August 2023
Labor.
Labor involved with the installation, removal, or repair of GPS devices shall be accomplished at:
James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd, Tampa FL. 33612
Points of Contact:
COR Contracting Officer Representative Kathleen Jarmula
CO Contracting Officer MARIA C. FERRER
COR Duties and Responsibilities:
The COR reserves the right to inspect contractor performance in random inspections.
The COR will be responsible to certify invoices prior to payment by DFAS.
The COR will be appointed by the CO and a copy of the appointment letter outlining the responsibilities of the COR will be provided to the Contractor.
Contractor Responsibilities and Tasks:
The Contractor shall provide qualified technicians who shall perform in a professional manner in accordance to industry standards and local VA policies.
Reviewing operating system diagnostics to ensure that the equipment is operating within its specifications.
At the conclusion of each task, the Contractor shall provide a written, itemized report indicating the date of the service, the job performed, the vehicle identification number (VIN) and license plate/tag. The invoice/report shall be delivered to the James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd, Tampa, Florida, 33612 , ATTN Kathleen Jarmula FMS/138.
Personnel Qualification. The Contractor must be professionally trained and qualified to work on all components of the equipment and the latest revisions of hardware and software as required by the manufacturer. Contractor personnel must be able to provide proof of successful completion of training and certification as requested by the COR.
ID Badges and Smoking Policy:
Badges shall be handled via assignment of a temporary badge, issued by the VA Police, while work is being performed.
There is no smoking on VA property outside of clearly marked, designated areas.
Security Consideration. Security certification and accreditation requirements do not apply. Security Accreditation Package is not required. All VA policies shall be followed and the contractor shall not come into contact with VA sensitive information.
Description:
THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION Only. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. This Request for Information is intended for all Socio-economic groups: Service Disable Veteran Owned Small Business, Veterans Owned Small Business, Small Disadvantage Business, HubZone, Woman Owned Small Business, Small Business and Large Business. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of the solicitation. The Department of Veterans Affairs Service Area Office East/Network Contracting Office 8, Tampa, FL Services Team, is conducting market research to identify potential sources with the intention to award Service Contract, which has a requirement to provide Telemetric GPS Vehicle Tracking & Monitoring System Services for GSA & VA owned or leased Vehicle Fleet.
Responses to this notice should include company name, address, point of contact, phone number, fax number and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS).B B The agreement period will be for one (1) base year from the date of agreement award and four (4) option years. NAICS Code is 334511. This procurement will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received in writing no later than, 4:00PM Eastern Standard Time (EST) on August 17, 2018. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff in regard to this requirement, as they are not authorized to discuss this matter related to this procurement action, all questions will be addressed during the solicitation stage by the Contract Specialist. All firms responding to this Request for Information are advised that their response is not a request for proposal therefore will not be considered for a contract award.
MARIA FERRER
813-972-2000
MARIA.FERRER3@VA.GOV
