Service Contract for Tri-Annual Switchgear Maintenance for the Big Spring VA Medical Center
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This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation number 36C25719Q1413 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular.
SET-ASIDE: This requirement is a 100% Total Service Disabled Veteran Owned Small Business (SDVOSB) set aside under the authority of 38 U.S.C. 8127(d). In order to be eligible for award an offeror must be certified/verified in Vetbiz (www.vip.vetbiz.gov), and small for the applicable NAICS code at the time of the quote submission and at the time of award. Status as a qualified SDVOSB concern is under the authority of 38 CFR Part 74 in accordance with the VA Acquisition Regulation (VAAR) Part 819. Eligibility determination is performed by the Center for Veterans Enterprise (CVE). Only qualified offerors may submit bids.
NAICS Code: 238210 and Size Standard is $15M.
Introduction: The Government intends to award a firm fixed price base with four option year renewal contract based on this solicitation.
Description of Services: Calibration, Inspection, and Testing of Switchgears, Breakers and Transformers Services. See Statement of Work for full details.
Place(s) of Performance:
Department of Veterans Affairs Medical
West Texas Health Care System
300 Veterans Blvd
Big Spring TX 79720
Type of Contract: A Firm Fixed Price
Period of Performance:
Base: November 1, 2019 October 31, 2020
Option Year One: November 1, 2020 October 31, 2021
Option Year Two: November 1, 2021 October 31, 2022
Option Year Three: November 1, 2022 October 31, 2023
Option Year Four: November 1, 2023 October 31, 2024
The following clauses and provisions apply to this solicitation:
52.209-5, Certification Regarding Responsibility Matters
52.212-3, Offeror Representations and Certifications-Commercial Items
52.212-4, Contract Terms and Conditions-Commercial Items
52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items
52.217-8, Option to Extend Services
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.
(End of Clause)
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation.B Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price.B Evaluation of options will not obligate the Government to exercise the option(s).
52.217-9, Option to Extend the Term of the Contract
52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Right
52.203-99 Prohibition of Contracting with Entities That Require Certain Internal Confidentiality Agreements
52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3).
52.222-3, Convict Labor
52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67)
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
52.232-19, Availability of Funds for the Next Fiscal Year
52.228-5 Insurance-Work on a Government Installation (JAN 1997)
52.232-33, Payment by Electronic Funds Transfer-System for Award Management
52.237-3 Continuity of Services (JAN 1991)
52.232-39, Unenforceability of Unauthorized Obligations (In the FAR https://www.acquisition.gov/far/html/52_232.html#wp1160005)
52.233-3, Protest after Award (In the FAR https://www.acquisition.gov/far/html/52_233_240.html)
852.203-70, Commercial Advertising (JAN 2008)
852.232-72, Electronic Submission of Payment Requests
852.237-70, Contractor Responsibilities
52.252-1, Solicitation Provisions Incorporated by Reference:
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es).
52.252-2, Clauses Incorporated by Reference:
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.html
VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)
(a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern or SDVSOB :
(1) Means a small business concern:
(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);
(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;
(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;
(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and
(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable
(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).
(b) General.
(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.
(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.
(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR B'125.6.
(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.
(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
(End of Clause)
852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)
LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE
(a) This solicitation includes VA Acquisition Regulation (VAAR) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.
(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.
(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.
(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
(End of clause)
852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)
SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE
(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.
(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.
(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.
(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.
(End of clause)
52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.
Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)
B B B B B (a) Definitions. As used in this provision
B B B B B Covered telecommunications equipment or services , Critical technology , and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
B B B B B (b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing
B B B B B B B B B B (1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
B B B B B B B B B B (2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.
B B B B B (c) Representation. The Offeror represents that
B B B B B It will, will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.
B B B B B (d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer
B B B B B B B B B B (1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);
B B B B B B B B B B (2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;
B B B B B B B B B B (3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and
B B B B B B B B B B (4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).
(End of Provision)
52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.
Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)
B B B B B (a) Definitions. As used in this clause
B B B B B Covered foreign country means The People s Republic of China.
B B B B B Covered telecommunications equipment or services means
B B B B B B B B B B (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);
B B B B B B B B B B (2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);
B B B B B B B B B B (3) Telecommunications or video surveillance services provided by such entities or using such equipment; or
B B B B B B B B B B (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
B B B B B Critical technology means
B B B B B B B B B B (1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;
B B B B B B B B B B (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-
B B B B B B B B B B B B B B B (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or
B B B B B B B B B B B B B B B (ii) For reasons relating to regional stability or surreptitious listening;
B B B B B B B B B B (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);
B B B B B B B B B B (4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);
B B B B B B B B B B (5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or
B B B B B B B B B B (6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).
B B B B B Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.
B B B B B (b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in Federal Acquisition Regulation 4.2104.
B B B B B (c) Exceptions. This clause does not prohibit contractors from providing
B B B B B B B B B B (1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
B B B B B B B B B B (2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.
B B B B B (d) Reporting requirement.
(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.
B B B B B B B B B B (2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause
B B B B B B B B B B B B B B B (i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.
B B B B B B B B B B B B B B B (ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.
B B B B B (e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.
(End of Clause)
SITE VISIT: All qualified and interested parties are highly encouraged to attend a site visit scheduled on Friday, October 11, 2019 at 1:00am CST. All qualified and interested parties must respond by no later than Tuesday, October 8, 2019 at 10:00am CST with their interest in attending the site visit. The response must include full company name, size standard, status, DUNS number, attendees names, phone numbers, and email addresses. This information should be emailed to DaniseD.Burt@va.gov, upon receipt an email will be sent out outlining all the site visit specifics
RFQ QUESTION SUBMISSION: Questions must be received no later than Monday, October 14, 2019 at 10:00am CST. Email your questions directly to Victoria.Rone3@va.gov. The subject line must specify: RFQ 36C25719Q1413- Questions. There will be no automated email notification of receipt of questions. An amendment/modification to the Solicitation will be posted to FBO answering all questions submitted.
QUOTE SUBMISSION INSTRUCTIONS AND EVALUATIONS:
SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS):
The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.
The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.
EVALUATION OF QUOTES:
I. Basis of Award
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation meets or exceeds the requirement at the lowest price, Lowest Price Technically Acceptable (LPTA).
The quotes will be evaluated on the basis of the evaluation factors listed below. The technical area will be evaluated on an "acceptable" or "unacceptable" basis. Only those contractors determined to be technically acceptable will be evaluated on price.
DEFINITION
RATING
Passes (or meets) minimum standard requirements
Acceptable
Fails to meet minimum standard requirements
Unacceptable
The following areas will be evaluated:
1. Technical Acceptability (acceptable/unacceptable)
2. Past Performance (pass/fail)
3. Price
Factor 1: Technical Capability The contractor shall submit a technical proposal which contains responses to the following:
Contractors shall be certified by the InterNational Electrical Testing Association (NETA) as NETA Certified Technician and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.
Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.
Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.
Contractors shall have ready access to the latest versions of the following references:
NFPA 70, National Electrical Code.
NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.
NFPA 70E, Standard for Electrical Safety for the Workplace.
NFPA 110, Standard for Emergency and Standby Power System.
OSHA Standard 29 CFR 1910, Subparts I & S.
InterNational Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications.
Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.
Ability to provide Eaton UPS Software and software upgrades.
Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.
The technical proposal must describe each of the listed bullets under Factor 1 Technical
Acceptability and must provide enough detail to determine minimum qualifications.
Factor 2: Past Performance The contractor shall provide a listing of three relevant
references, including the company/firm name, address, telephone number, and e-mail address.
The Contracting Officer may also use information available in the Past Performance Retrieval
System (PPIRS) when evaluating contractor past performance.
Factor 3: Price Contractor shall complete Price/Cost Schedule and include it with their offer.
The Pricing Schedule shall be fully completed and verified to correct any errors. It shall contain
the Offeror s prices for all unit prices for the base period and all option years.
To assist with an efficient and minimally burdensome evaluation, please address these Evaluation Criteria in accordance with the instructions in FAR 52.212-1 above and under Evaluation of Quotes. The Department of Veterans Affairs, NCO 17 RPO West may reject your quote for failure to address each Evaluation Criteria in accordance with those instructions.
Quotes must be received no later than October 18, 2019 1:00pm CST. Email your quote directly to DaniseD.Burt@va.gov. The subject line must specify: RFQ 36C25719Q1413.- Quotes/Proposals. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.
QUOTE SHOULD BE BROKEN DOWN AS FOLLOWS:
PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
12.00
MO
________________
________________
Calibration, Inspection, and Testing
of Switchgears, Breakers and Transformers
Service Contract
Period: Base
November 1, 2019 October 31, 2020
1001
12.00
MO
________________
__________________
Calibration, Inspection, and Testing
of Switchgears, Breakers and Transformers
Service Contract
Contract Period: Option 1
November 1, 2020 October 31, 2021
2001
Calibration, Inspection, and Testing
of Switchgears, Breakers and Transformers
Service Contract
12.00
MO
________________
________________
Contract Period: Option 2
November 1, 2021 October 31, 2022
3001
12.00
MO
________________
________________
Calibration, Inspection, and Testing
of Switchgears, Breakers and Transformers
Service Contract
Contract Period: Option 3
November 1, 2022 October 31, 2023
4001
12.00
MO
________________
________________
Calibration, Inspection, and Testing
of Switchgears, Breakers and Transformers
Service Contract
Contract Period: Option 4
November 1, 2023 October 31, 2024
GRAND TOTAL
__________________
PRICE/COST SCHEDULE (IAW FAR 52.217-8 EXTENSION OF SERVICES)
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
5001
6
MO
________________
________________
Calibration, Inspection, and Testing
of Switchgears, Breakers and Transformers
Service Contract
IAW 52.217-8 Extension of Services
November 1, 2024 April 30, 2025
TOTAL
__________________
STATEMENT OF WORK
INTRODUCTION:
This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components. These work items are referenced as Maintenance and Testing in this document, hereafter.
This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.
This SOW describes the requirements to establish maintenance and testing reports.
2. Qualifications of Contractors:
Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician, National Institute for Certification of Engineering Technician (NICET) and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.
Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.
Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.
Contractors shall have ready access to the latest versions of the following references:
NFPA 70, National Electrical Code.
NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.
NFPA 70E, Standard for Electrical Safety for the Workplace.
NFPA 110, Standard for Emergency and Standby Power System.
OSHA Standard 29 CFR 1910, Subparts I & S.
International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications.
Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.
Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.
SCOPE OF WORK: Provide all labor including removing and re-installing of breakers, materials, tools, testing equipment and supervision for testing, calibrating, adjusting and lubricating of switchgears and circuit breakers during weekends scheduled outages. The scheduled outages shall minimize the impact on patient care and hospital operations.
Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications and NICET-national institute for Certification of Engineering Technician.
Below is a list of electrical equipment that shall be calibrated and tested at the WTVAHCS, 300 Veterans Blvd.,
Big Spring, Texas 79720:
BLDG, 15
Main Switch Board Panel Volts
Main breaker- #1 12.5kv
4 protective relays
2. Main breaker - #2 xfrm 12.5kv
4 protective relays
3. Main breaker- #3 xfrm 12.5kv
4 protective relays
4. Main breaker- #4 XFRM Bldg. #2 12.5kv
4 protective relays
5. Main Breaker- #5 xfrm Bldg#2 12.5kv
4 protective relays
6. Main breaker -#6 xfrm [new domiciliary] 12.5kv
4 protective relays
Switch Board M Main
7. Breaker #1 rl -2000 480V
Main breaker
8. Breaker #2 rl-800 480V
Normal power central rnl
9. Breaker #3 rl -800 480V
Transformer D.D.T. #1-85 Elec. Equip.rm. #2
10. Breaker#4 RL-800 480V
Transformer D.D.T. #3-85 Elec. Equip.Rm. #3
11. Breaker #5 RL-800 480V
2nd fl. Lab A/C
12. Breaker #6 RL-800 480V
[RmB21] Laundry Equip. & lts
13. Breaker #7 RL-800 480V
[Rm B13] 4 banks elev.
14. Breaker #8 RL-800 480V
[RmB12] Life Safety Branch
15. Breaker #9 RL-800 480V
[RmB12] Critical Branch
16. Breaker#10 RL-800 480V
[RmB12] Equipment Branch
17. Breaker #11 RL-800 480V
[Bldg15] Panel HNSG switchgear gen
18. Fire Pump Switchgear RHX-1600 480V
19. Solar Panels Switchgear RL-800 480V
20. Spare Switchgear RL-800 480V
21. Spare Switchgear RL-800 480V
22. Spare Breaker RL-2000 480V
Switchgear Board X-R Main
23. Breaker #1 rl-2000 480V
Main Breaker
24. Breaker #2 RL-800 480V
X-ray Breaker
25. Breaker #3 RL-800 480V
Dental
26. Breaker#4 RL-800 480V
2nd FL X-ray panel
27. Breaker #5 rl-800 480V
Normal power transformer for 3 west
Generator Switch Board
28. Breaker #1 la-1600b 480V
Main Breaker [bolt-in]
29. Breaker #3 400a 480V
ATS#2 Critical
30. Breaker #4 400a 480V
ATS#3Equipment
31. Breaker #7 400a 480V
ATS #6 Elevators
32. Breaker#9 350a 480V
Fire Pump
Building #1
Rm. B21 [LAUNDRY]
33. Breaker#1 600a 480V
Main Breaker
34. Breaker #2 300A 480V
500KVA Transformer
RM B21 [PANEL H1F]
35. Main Breaker [Laundry Panels] 400A 120/208V
Rm.3-HE Panel Board HE
36. Bolt-In Main Switchgear 1600A 120/208V
Type LA-1600B
37. Breaker #1 H5ED 600A 120/208V
38. Breaker #2 H3ED 400A 120/208V
39. Breaker #3 H1E 400A 120/208V
40. Breaker #4 Spare 400A 120/208V
RM. 2-HW PANEL BOARD HW
41. Bolt-In Main Switchgear 1600A 120/208V
TypeLA-1600B
42. Breaker #1H5WD 600A 120/208V
43. Breaker #2 120/208V
44. Breaker #H1B 400A 120/208V
45. Breaker#4 H1AA/H1AB 400A 120/208V
Panel EQBW
46. EQBW Main Switchgear 400A 120/208V
Emergency Power Rm B-12
Panel DPCR
47. Main Switchgear 800A with versa trip module 120/208V
48. Breaker#1 CR1C 400A 120/208V
Panel DPEQ
49. Main Switchgear 600A with versa trip module 120/208V
Panel HEQ
50. Main Switchgear 600A with versa trip module 480V
Panel DPLS
51. Main Switchgear 400A with versa trip module 120/208V
Rm B-13 Panel HCR
52. Main Switchgear 400A with versa trip module 480V
53. Breaker#1 Transformer T-2 300A 480V
Switch Board HC
54. Main Bolt-In Switchgear Breaker 1600A 120/208V
55. Breaker #1 H1D 400A 120/208V
56. Breaker #2 HB 400A 120/208V
57. Breaker #3 H7C 400A 120/208V
Switch Board DPBW
58. Main Breaker 1200A 120/208V
Panel H5WD Rm 512
59. Main Breaker 600A 120/208V
Panel H5ED Rm. 568
60. Main Breaker 600A
Panel HQ Panel location by Bldg.7
61. Main Breaker 300A 480V
Panel QL Panel location by Bldg.7
62. Main Breaker 500A 120/208V
63. Breaker #1 300A
New Breakers that need to be cleaned/tested
BLDG, # 8, 17, 20, 21
Transformer is a dry type no need to test but must be cleaned out when breakers are being tested
480-volt square D panel
600 AMP MAIN 400 AMP BREAKER 300 AMP BREAKER
208/120V 800 AMP BREAKER 300 AMP BREAKER
BLDG #22 MAIN PANEL SES -DPN
RK 2000 AMP RJ 1200 AMP PK 800 AMP [ PK 800 AMP IS OFF]
BLDG #22
PANEL DPE GENERATOR PANEL 480 VOLT PK 1200 AMP LJ 600 AMP LJ 400 AMP [IS OFF]
PK 800 AMP
BLDG#22
PANEL DPEQ MAIN BREAKER PG 800 AMP [ LH 400 AMP BREAKER IS OFF]
BLDG#22 PANEL DPLS MAIN BREAKE RLH 400 AMP
BLDG#18 MAIN GE 800 AMP MAIN TRANSFORMER BREAKER T-1 450 AMP
208/120 VOLT PANEL MAIN BREAKER 800 AMP
UNINSTALLED ITE BREAKERS THAT REQUIRE TESTING/SERVICING
2ea 400 AMP BREAKER
1ea 600 AMP BREAKER
1ea 300 AMP BREAKER
1ea 800 AMP BREAKER
Provide separate cost to re-test each replacement breaker if required.
Provide separate cost for each breaker to be repaired if required.
V.A. will provide a schedule for testing breakers Thur, Fri, Sat. Sun.
TRANSFORMERS
Dissolved Gas Analysis and Testing
REQUIREMENTS:
Provide equipment, labor, materials, and sample bottles to draw transformer oil sample and test/provide oil dissolve gas analysis and dielectric strength data per ASTM D3612 and ASTM D300-00.
General: Before attempting to draw the sample, identify the type of cooling liquid in the transformer. Clean the sample flange and copper/brass tube with a lint-free clean cloth.
The apparatus to be sampled should be under positive pressure. For transformers sealed with an inert gas, check the pressure gauge to make sure it does not indicate a negative pressure. Ensure that the vacuum will not draw air into the transformer. Attach a length of tubing and filled with clean oil to the sampling valve before cracking the valve open. Carefully observe the direction of oil movement in the tube and close the valve immediately if the oil flow is towards the transformer. Do not allow air to be drawn into the transformer! Air can only enter the transformer when it is under a vacuum.
Dissolved Gas Analysis and Dielectric Strength
Take a sample while the oil is warm and measure the temperature so that the laboratory can then adjust the results for moisture content. Pre-flush the sample leg and running the oil quietly into a clean glass vessel to minimize degassing and seal the sample securely. Analysis reports shall include following gases but not limited to Hydrogen, Oxygen, Nitrogen, Methane, Carbon Monoxide, Carbon Dioxide, Ethane, and Ethylene.
Wipe any oil from outer surface of the sample container and place in the shipping container. Place the Sample Data Sheet(s) in a plastic bag and enclose it in the shipping container.
Report:
Report shall include but not limited to the transformer location, size, manufacturer, voltage, date of sample. The results of the oil analysis are prepared in a written report and a pdf file.
Transformers to be Analyzed and Dielectric Strength
BOILER PLANT:
Westinghouse 750kva
SQ D 1000 kva
Vantran 225 kv
Generator bldg#1
SQ,D1500 kva
Vantran 300kva
Bldg #7
Vantran 150 kva
SQ,D 150 kva
Vantran 75 kva
NEW DOMECILIARY Bldg# 18
SQ,D 750kva
SUMMARY OF WORK:
A. Provide complete written report of the switchgear testing s. Information shown in the report shall be as followings but not limited to:
1) Company s name, address, telephone & FAX numbers.
2) Name and signature of contractors who perform the maintenance
and testing.
3) VA Work Contract Number, name and number of VA Contracting
Officer.
4) Date and Time of work.
5) Copies of contractors valid licenses, professional and training
certificates.
6) Descriptions and model number of specialized tools and
equipment used, such as torque wrench or infra-red scanning
camera.
7) Location, Type, Name, and nameplate information of electrical
equipment to be calibrated and tested.
8) Descriptions of work items.
9) Test data.
10) Reference materials such as equipment manufacturer s
specifications, coordination study, etc.
11) Remarks on conditions of electrical equipment. List all
deficiencies, if any.
12) Recommended corrective actions, if any.
B. Submit four (4) hard copies of the complete written report, and one (1) CD-Rom of the electronic version of the report in pdf format to the Maintenance and Repair Supervisor (eric.landrum@va.gov) and to Assistant Chief of Engineering (Daniel.martin@va.gov) within seven (14) calendar days of testing. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.
C. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Project Engineer for immediate actions.
IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:
The Contractor s field service employees will wear visible identification issued by the WTVAHCS Police.
It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The WTVAHCS will not validate or make reimbursements for parking violations to the Contractor under any conditions.
Smoking is prohibited inside any buildings at the WTVAHCS. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.
INSURANCE:
Workers compensation and employer's liability. Contractors are required to comply with applicable Federal and State of Texas Workers Compensation and occupational disease statutes.
General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.
Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. Refer also to the solicitation provision FAR 52.228-5 Insurance Work on a Government Installation. A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes
HOURS OF COVERAGE:
Normal business hours of coverage are Monday through Friday from 8:00 am to 4:30 pm Central time, excluding federal holidays. All service/repairs will be performed during normal business hours of coverage unless requested and approved by COR or his designee.
Federal Holidays observed by the WTVAHCS are:
New Years' Day Labor Day
Martin Luther King Day Columbus Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Independence Day Christmas Day
SECURITY: The certification and accreditation (C&A) does not apply.
See attached document: WAGE AND DETERMINATIONS (Big Spring).
End of Document
Danise Burt
danised.burt@va.gov
DANISED.BURT@va.gov
