Service Contract for Iba Dosimetry Blue Phantom
Synopsis:
Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing Service Contract for Iba Dosimetry Blue Phantom for the New Jersey VA Healthcare System East Orange Campus. The North American Industry Classification Systems (NAICS) is 811219. Responses to this notice must be submitting in writing (email or fax) and must be received not later than August 23, 2017 at 10:00AM. Email: Janice.Brooks@va.gov and Fax: 718-741-4722. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic.
The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 811219. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
New Jersey Healthcare System (NJHCS)
Statement of work
for
Preventive Maintenance (PM)/ Service Contract for Iba Dosimetry Blue Phantom
Background: The Biomedical Engineering department at VA New Jersey Health Care System is requesting full service contract covers for repairs, parts and preventive maintenance (PM) of government owned Iba Dosimetry Blue Phantom (BP1) Beam Analysis System located in the Radiation Therapy Department of the NJHCS, East Orange Campus.
Item description and serial number:
Iba Dosimetry Blue Phantom (BP1) Beam Analysis System included: OmniPro-Accept 7.x 3D Blue Water Phantom (BP1) (tank and mechanics) S#7184, Hand-held Terminal CCU S#13318, OmniPro-Accept 7.x
Period of Performance: Base period plus four option years renewals
Base period: October 1, 2017 September 30, 2018
Option Year One: October 1, 2018 September 30, 2019
Option Year Two: October 1, 2019 September 30, 2020
Option Year Three: October 1, 2020 September 30, 2021
Option Year Four: October 1, 2021 September 30, 2022
Note: The government has the option not to exercise the option years.
Place of Performance/Place of Delivery:
New Jersey Healthcare Systems, East Orange
385 Tremont Avenue
East Orange, NJ 07018
Scope or Tasks (for services): The vendor will be responsible for providing all tools, materials, equipment, parts and labor necessary to provide PM on Iba Dosimetry Blue Phantom. The vendor shall also plan, schedule, and coordinate these required services with the COR.
Preventive Maintenance Inspections (PMI) shall consists of the following but not limited to:
There will be two (2) primary PMI for the Iba Dosimetry Blue Phantom between the months of December 2017 through September 2018. Additional PMI as needed.
Cleaning, calibrating, adjusting, replacement of worn or defective parts, and troubleshooting.
Verification of manufacturer s operational characteristics, specification and lubrication.
All equipment repairs and/or PMI will be performed in accordance with manufacturer s guidelines and will be done in accordance with industry standard practices.
Glassware and flat detector are covered.
Work to be performed that is not covered under this contract must be pre-approved by the Biomedical Engineer and/or designee and a separate purchase order will be issued for the work performed. Failure to obtain prior authorization will result in Non-Payment of charges incurred.
Servicing the equipment shall consists of the following but not limited to:
Troubleshooting, replacement of worn or defective parts, calibration/adjustment, cleaning and lubricating.
General Requirement:
Request for technical telephone support will be responded within two (2) hours.
Vendor shall be on site to begin repairs within eight (8) hours of initiation service call by the NJHCS.
Repairs shall be completed and unit returns fully to manufacturer specification within sixteen (16) hours of initiation service call.
Major assemblies replaced will be guaranteed against defects and/or failure for a period of one (1) year from date of installation. All other components will be guaranteed for a period of ninety (90) days.
Parts:
All parts will be provided and replaced as necessary at no additional charge.
Only new parts will be used routinely.
Usage of refurbished parts will be subjects to the approval of the Biomedical Engineer and/or designee.
Documentation:
Vendor service representative must report to Biomedical to sign in upon arrival and sign out upon leaving.
Vendor service representative is required to leave a service record report at the time work is completed. The service record must be signed by any available Biomedical Shop personnel prior to the service representative leaving the premises.
The service record report shall contain the following information:
Brief description of the purpose call
Work performed
Parts used
Time, labor and travel hours
If the work is not completed prior to leaving the premises, a service record report will be left, as per the above procedures, indicating the equipment status.
No payments will be made if the above procedures are not in compliance.
Special Requirement:
The vendor must supply themselves with their own maintenance/repair manuals along with any other diagnostics software required to properly maintain the equipment in question.
Service representatives are required to supply the NJHCS with Material Safety Data Sheets (MSDS) on any chemicals that are brought into the facility prior to usage. The MSDS are to be given to the Safety Officer. A set of MSDS s must also remain at the site where the chemical is used.
Vendor must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10.
Vendor must comply with all VA policies and regulations.
Hours of Coverage:.
All work performed under this contract will be during the hours of 8:00AM to 4:30PM, Monday through Friday excluding weekend and federal holidays.
Overtime will only be paid for emergencies and pre-approved situations by the Biomedical Engineering and/or designee.
Emergency service will be provided at all times in accord with the above.
Payments:
Payment are made thirty (30) days in arrears.
Payments will not be made for parts and/or services that are requested by anyone other than the Biomedical Engineering and/or designee or for incomplete or incorrect invoices.
Payment will be made monthly.
Vendor Qualifications:
Vendor shall be able to show evidence of reliability, ability and experience by furnishing a list of personnel who will perform work under this contract, along with documentation of their competency, manufacturer certification and length and type of experience.
Names and address of other concerns and/or government agencies for which comparable services are/were rendered shall be available upon request.
The ability to meet the requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the validity of the bidder.
Pre-Bid Inspections Visit:
Bidders are urged and expected to inspect the premises where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the contract performance, to the extent that the information is reasonably obtainable.
Appointments can be arranged through the Contracting Officer.
Brooks Campbell, Janice
Janice.Brooks@va.gov
