Security Video & Cable TV Cabling
Purpose of Contract: The Navajo Area Indian Health Service's (NAIHS), medical facility Gallup Indian Medical Center (GIMC) Information Technology Department requires procurement and installation of a new Security Video & Cable-TV System in the Emergency Department (ED) and Urgent Care Clinic (UCC) located in Gallup, New Mexico. The performance-based statement of work, evaluation instructions and factors are outlined below.
General: Contractor shall furnish all labor, supervision, materials, supplies, tools, equipment, and expertise necessary to perform the installation and maintenance of the Security Video & Cable TV System.
Background: IHS is an agency within the U.S. Department of Health and Human Services and is responsible for providing federal health services to American Indians and Alaska Natives. The provision of health services to members of federally recognized tribes grew out of the special government-to-government relationship between the federal government and Indian tribes. The IHS is the principal federal health care provider and health advocate for the Indian people. The goal is to assure that comprehensive, culturally acceptable personal and public health services are available and accessible to American Indians and Alaska Natives (AI/AN). The IHS currently provides health services to approximately 1.5 million AI/AN who belong to more than 557 federally recognized tribes in 34 states.
Navajo Area Indian Health Service (NAIHS) administers health centers and hospitals providing health care to approximately 201,583 members of the Navajo Nation. The Navajo Nation is the largest Indian tribe in the United States and has the largest reservation, which encompasses more than 25,516 square miles in northern Arizona, western New Mexico, and southern Utah, with three satellite communities in central New Mexico. The NAIHS is the primary provider of inpatient, ambulatory care, preventive and community health, and environmental health services for members of the Navajo Nation and the San Juan Southern Paiute Tribe.
Gallup Indian Medical Center (GIMC) is a 96-bed hospital in Gallup, New Mexico, on the border of the Navajo Reservation. Clinical specialties at GIMC include Internal Medicine, Cardiology, Anesthesia, OB/GYN, General Surgery, Orthopedics, Ophthalmology, ENT, Radiology, Pathology, Pediatrics, Psychiatry, Emergency Medicine, and Urology. The workload at Gallup is one of the largest in the Indian Health Service with 380,000 outpatient encounters and 3,300 inpatient admissions annually. GIMC has the largest staff of all Navajo Area IHS facilities.
Place of Performance: Gallup Indian Medical Center, 516 E. Nizhoni Blvd. Gallup, NM 87301
Statement of Work: Contractor shall furnish all labor, supervision, materials, supplies, tools, equipment, and expertise necessary for design, assembly, delivery, installation, and proper maintenance of a Security Video & Cable TV system to the Emergency Department (ED) and Urgent Care Clinic (UCC) 1st Floor of Gallup Indian Medical Center, Gallup, New Mexico. Contractor shall provide following services:
A. System Operation
1. Install and maintain a Network IP Security Video & Cable TV System:
a. Total amount of cameras required are ten (10) throughout the 1st floor;
b. NVR/DVR shall have adequate amount of storage and for playback;
c. Network IP cameras-1080p megapixel, some cameras require infrared, motorized indoor doom cameras;
d. Position security cameras that provide views of all building entrances/exits in order to capture images of those entering and leaving the premises. Monitor hospital hallways to keep watch over the flow of activity within the facility. Cameras to be located in Fire Escapes, parking lots, and loading areas.
e. Use Cat-6 (250 MHz or higher) Data cables (white jacket) and must run in existing cable tray.
2. New TV-RG6 Cabling to include all waiting areas:
a. Installation of the RG6 Cabling and to run cable in existing cable tray;
b. Installation of Coaxial wall plates at Cable TV drop locations in patient waiting areas;
c. Connection to existing cable TV services at splice location, location to be provided by GIMC project representative.
B. Programming Information
1. Shall have all cameras programed into a Network Video Recorder. NVR/DVR must be able to store recordings up to 45 days.
2. NVR/DVR shall have enough channels to handle GIMC facility's cameras and must be able to have remote viewing capability.
3. Cameras and NVR/DVR needs to be TCP/IP capable for integration on our LAN.
Contractor Furnished Equipment:
The Contractor shall furnish its own equipment for the performance of the job. For security reasons, all Contractor equipment shall be identified with a company label or logo to show proof of ownership. It is standard practice for security personnel to challenge visitors to show proof of ownership of IT equipment. The Contractor shall ensure security policies are followed and adhered to.
Contractor personnel list: Contractor shall provide the Government a list of personnel who will be involved in the project within five (5) calendar days after award. Contractor shall provide Influenza (Flu) Shot at their own expense to their personnel and provide Flu Shot documentation to COR or designee upon issuance of Contract. This is in compliance with IHS mandatory influenza policy.
Method of Award:
The Government anticipates awarding a firm fixed price award to the offeror whose quote is the most advantageous to the Government, price and other factors considered. Technical quotes will be evaluated based on the factors described below. Award will be made to the offeror whose quote is determined be the best value for the Government.
Quote shall set forth full, accurate, and complete information as required by this solicitation package (including Attachments). The penalty for making false statements in quotes is prescribed in 18 U.S.C. 1001.
Technical Evaluation Factors:
The Government will evaluate the following elements on a rating scale related to risk level as shown at the end of this document. An evaluation team consisting of Navajo Area Indian Health Service and Gallup Indian Medical Center personnel will compare the quotes based on the categories below.
Factor 1: Past Performance
Factor 2: Deliverables
Factor 3: Warranty
Factor 4: Project Timeline
Factor 1: Past Performance:
The Past Performance factor will be evaluated based on the degree to which the offeror's:
a. Past performance reflects the offeror's description of innovations used and/or awards received that are directly applicable to the effort described in the RFQ.
b. Past performance reflects the offeror's approach to client support to include quality control, risk management, and maintaining effective lines of communication.
c. Past performance reflects the degree to which performance was successful for projects of similar size, scope, and complexity.
Factor 2: Deliverables:
The deliverables factor will be evaluated based on the degree to which the offeror's:
a. Training Literature and Documentation on software & equipment installed;
b. Digital & hard copy of AutoCAD drawings, materials lists, equipment installed, system programming, testing of devices, demo of existing devices;
c. Provide list of replacement parts & Warranty Plan Documents.
Factor 4: Project Timeline:
The Project Timeline factor will be evaluated based on the amount of days allocated for project completion from notice to proceed to final inspection/acceptance.
a. Offeror shall submit a preliminary schedule in the form of a Gantt chart that shows project milestones such as design, ordering, delivery, installation, and close out.
b. Project shall be completed and/or near completion by 120 days from initial start date.
Notice of Mandatory Kick-Off Meeting for Awarded Contractor: Contractor and agency representatives shall meet for a mandatory kick-off meeting to coordinate deliverables and installation with the COR and project team members. Location and time to be determined.
Project Schedule: Contractor shall provide a complete project schedule pertaining to project data information on drop locations and terminations with milestones for submittal review, delivery, installation, etc. Additionally, contractor shall work closely with COR and construction general contractor (Kautaq) to schedule installation of Security Video & Cable TV System under each different phase of construction as to not delay completion and start of patient care services. GIMC does not have the storage space to store IT Equipment; therefore, all equipment shall be delivered once written approval has been received from COR. The storage of such equipment shall be the responsibility of awarded Contractor until the construction area is ready for such equipment installations.
Contractor shall attend and familiarize themselves with the conditions of the facility and locations, review all site conditions and verify they are in accordance with drawings and field conditions and are acceptable for the Security Video & Cable TV. Contractor shall meet with the COR and Department Supervisor to review the enterprise solution prior to final selection. Contractor shall attend scheduled Expansion Project meetings as specified by COR.
Safety Program: Contractor shall develop and maintain a comprehensive safety program. All contractor's personnel onsite must use Personal Protective Equipment (PPE) that meets OSHA regulations and other applicable safety regulations. Contractor shall obtain any permit or authorization as required by code and project safety officer.
Contractor shall comply with Hospital's Interim Life Safety Measure (ILSM) and Infection Control Risk Assessments (ICRA) while doing business on IHS property. All work areas shall be maintained in a clean and orderly condition with NO piling of demolished materials. Contractor shall familiarize their personnel of patient areas and schedule work time/locations with COR and department supervisor to not disrupt patient care.
Contractor shall be licensed to perform work in the state of New Mexico.
Install Hours: Contractor shall conduct services during regular business hours to the maximum extent possible according to the schedule developed with Agency Approval. If required to meet the approved installation schedule, evening and weekend hours may be necessary and determined in advance and with approval from Contracting Officer as based on building requirements and/ or client time requirements.
Post Installation Services, contractor shall:
1. Coordinate disposal activities with the building owner. Remove all packing materials, debris, and cartons from the job site daily.
2. Conduct Installation Training: The contractor shall conduct knowledge transfer and staff training on system operation within 30 days of product delivery for a staff of 10.
Hours of Operation: Normal hours of operation: 8:00am - 5:00 pm, Monday through Friday, excluding federal holidays. Overtime and holiday pay are not authorized. However, some services may be required to be performed after normal hours of operation. In this case, the contractor shall coordinate times and access to the building with the COR or designee.
Period of Performance: The effective date of this contract is from Date of Award through 120 days; entire project shall be complete within 120 calendar days.
Interested sources shall provide two (2) copies of the following documents with their responses/proposal:
1. Product warranties;
2. Copies of final drawing;
4. Wire management plans;
5. Technical evaluation responses;
6. Listing of proposed Security Video & Cable TV system with pricing.
Please email any questions or concerns to margaret.shirley@ihs.gov .
margaret shirley-damon, Security Video/Cable TV Cabling, Phone 928-871-5899, Fax 928-871-1477, Email margaret.shirley@ihs.gov
