Seal Coat 2012 Project (FY 2013)
- This RFQ was uploaded by the owner.
Quotations are due by 3:00 pm (PST) on Friday, July 6, 2012
The Monterey County Department of Public Works, hereinafter referred to as "County", is soliciting quotations from a qualified organization(s), hereinafter referred to as "CONTRACTOR", to provide Screenings for the Seal Coat 2012 Project.
Provide 5/16" x No. 8 Screenings for scrub seal operations on Molera Road and Carmel Valley Road. Provide 3/8" x No. 6 Screenings for chip seal operations on Freeman Flat Road, Oasis Road, Lockwood San Lucas Road, Bunte Road, Pine Valley Road and Paris Valley Road.
This solicitation is not intended to create an exclusive service AGREEMENT. County retains the ability, at its sole discretion, to add qualified CONTRACTORS at any time.
The Scope of Work includes but is not limited to the following:
Furnish and deliver the quantities of 5/16" x No. 8 and 3/8" x No.6 screenings for the Seal Coat 2012 Project, throughout Monterey County, listed in Attachment A, 'Stockpile Location and Quantities' of this RFQ at a designated day and time by the County.
Any vendor quoting material and delivery of material prices on this bid must strictly adhere to Sections 7, "Legal Relations and Responsibility to the Public" of the 2010 State of California, Department of Transportation Standard Specifications. The vendor must be aware of and comply with all State and Federal laws and local ordinances and regulations where they relate to rock/quarry products and the hauling thereof.
The County shall not be liable for payment of any material hauled or transported on or over any public highway, bridge, or other structure(s) in excess of the total gross weight allowed by the State of California Vehicle Code (80,000 pounds). Payment for any delivery made in excess of the 80,000 pounds shall be adjusted by deducting the cost of the material causing the overload.
Attention is directed to the Surface Mining and Reclamation Act (SMARA) of 1975, commencing in Public Resources Code, Section 2710, which establishes regulations pertinent to surface mining operations. Material from mining operations furnished for this project shall only come from permitted sites in compliance with the SMARA of 1975. The requirements of this section shall apply to all materials furnished for the project, except for acquisition of materials in conformance with Section 4-1.04, "Use of Materials Found on the Job Site" of the 2010 State of California, Department of Transportation Standard Specifications. Screenings shall be acquired only from the surface mine operators who are identified on AB 3098 list maintained by the Department of Conservation's Office of Mine Reclamation (OMR).
All screenings delivered shall conform to Section 37-1.02, "Materials" of the May 2006 State of California, Department of Transportation Standard Specifications and the following Monterey County material quality standards:
One hundred percent (100%) by weight of the screenings shall consist of crushed particles as determined by California Test 205. A crushed particle is defined as a particle having two (2) or more mechanically fractured faces.
The percentage composition by weight of screenings shall conform to medium fine 5/16" x No. 8 and medium 3/8" x No. 6 gradation of Section 37-1.02, "Materials" of the May 2006 State of California, Department of Transportation Standard Specifications.
The minimum cleanness value (CV) quality requirement of the screenings shall be 86 in conformance with the requirements in California Test 227.
Screenings must be delivered in "transfer type" or "semi" end-dump trucks. No payment will be made for any screenings delivered in the "bottom dump" trucks.
Each delivery must be accompanied with a "weight tag" which shall be signed at the time of delivery by an authorized County employee at the stockpile location. No payment will be made for "weight tags" not signed by an authorized County employee.
When making deliveries, the vendor must notify the applicable Road District Superintendent before 3:30 PM for any delivery the following day. The name and contact numbers will be issued to any awarded vendors.
No deliveries will be accepted on weekends or holidays observed by the County of Monterey or prior to 7:30 a.m. or after 4:00 p.m. unless prior authorization is received from the County of Monterey.
The minimum quantity of delivery will be 300 tons per day for the whole project. Should the contract be awarded to more than one vendor, the minimum requirement will be prorated. All screenings being quoted as delivered must be delivered on or before August 3, 2012. A vendor is not required to bid on all stockpiles and should bid only those stockpiles that they can deliver within the above-mentioned delivery schedule deadlines. Extensions may be granted upon approval of Monterey County.
Only one stockpile will be delivered at any given time by any one vendorv i.e., once a stockpile has been started, it must be completed before starting another stockpile. All stockpiles in the District will be completed prior to moving to another District. The order of delivery shall be determined by Public Works.
The County will sample screenings at the source of supply and stockpile locations per Section 6-1.01, "Source of Supply and Quality of Materials" of the May 2006 State of California, Department of Transportation Standard Specifications, and applicable sections of the 2001 California Department of Transportation Construction Manual (Sections 6-101, 6-102, and Table 6-1.13 - Bituminous Seal - Screenings). All samples will be tested by a qualified testing laboratory contracted by the County prior to accepting any delivered materials. Samples at the stockpiles will be taken on the delivery trucks prior to dumping by a Monterey County staff handling stockpile deliveries.
If a sample fails to meet any of the quality tests required in Section 37-1.02, "Materials" of the May 2006 State of California, Department of Transportation Standard Specifications and the Monterey County material quality standards enumerated above for crushed particles and cleanness value, the entire or part of the stockpile represented by such sample will be considered defective material as outlined in Section 6-1.04, "Defective Materials" of the May 2006 State of California, Department of Transportation Standard Specifications. Monterey County reserves the right to reject and disallow payment for any material not meeting specified standards. All rejected screenings in the stockpiles shall be hauled away by the vendor at their own expense.
