Scanlan Surgical Instruments
Page 1 of 9
Combine Synopsis/Solicitation
General Information
Document Type:
RFQ
RFQ Number:
36C24918Q0051
Posted Date:
10/18/2017
Response Date:
10/24/2017 @ 5:00 PM CST
Classification Code:
6515
NAICS Code:
339112
Contracting Office Address
NCO 9
ATTN: Crystal Baird
Department of Veteran Affairs
Contracting Office, 4th Floor
1639 Medical Center Parkway
Murfreesboro, TN 37129
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The evaluation of offers received in response to the solicitation will use a tiered or cascading order of precedence. Tiered evaluation of offers, also known as cascading evaluation of offers, is a procedure used in negotiated acquisitions when market research is inconclusive for justifying limiting competition to small business concerns or sub-categories of small business concerns.
The Contract Officer
(1) Solicits offers from both small and other than small business concerns that will be evaluated in the following tiered order:
(a) service-disabled veteran-owned small business (SDVOSB);
(b) veteran-owned small business (VOSB);
(c) all other small business concerns;
(d) other than small business.
(2) If an award or a sufficient number of awards cannot be made at the first tier, evaluation of
offers will proceed at the next lower tier until an award or a sufficient number of awards can
be made.
This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94, 2005-95 / 01-19-2017.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,250 employees.
.
The Network Contracting Office 9 is seeking a vendor that will provideB the necessary requirement to the Nashville VA Medical Center.
All questions regarding this RFQ must be in writing and may be sent by e mail to
crystal.baird@va.gov
Questions must be received no later than October 20, 2017 at 5:00 PM. No further questions will be accepted after that date and time.
You are reminded that representatives from your company SHALL NOT contact any Nashville VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.
Schedule:
CLIN
Item Description
Quantity
Price
Total Price
0001
9009-900 Scanlan Thoracoscopic D Amico Suction Instrument (5mm), straight blunt tip, 12-1/2 / 32 cm working length, 17-3/4 / 45.5 cm. 1 brush included
2
0002
9-905 D Amico Cleaning Brush (9-05)
4
0003
9009-901 Scanlan Thoracoscopic D Amico Suction Instrument (5 mm) with variable suction, straight blunt tip, 12-1/2 / 32 cm working length, 17-3/4 / 45.5 cm. 1 brush included.
2
0004
9909-910SC Scanlan Thoracoscopic Metzenbaum Scissors (10 mm), curved left Super Cut blades, 3.5 cm blade length, black platinum ring handle, 7-3/4 / 19.5 cm working length, 11-1/2 / 29 cm
1
0005
4004-185 Scanlan Stern Chest Tube Passer, 9-3/4 / 24.8 cm
1
0006
9909-920 Scanlan Thoracoscopic Foerster Clamp (10 mm), ring handle, curved left 20 mm oval ring jaws, 9-1/2 / 24 cm working length, 13-1/4 / 33.5 cm
1
0007
9909-226 Scanlan Thoracoscopic DeBakey Clamp (10 mm), Harken #2, ring handle, 1x2 wide DeBakey jaws, without ratchet, 9.5 cm jaw length, 9-7/8 / 24.8 cm working length, 14 / 35.5 cm
1
0008
9909-232 Scanlan Thoracoscopic Chitwood DeBakey Clamp (10 mm), ring handle 2x3 wide curved left DeBakey jaws, 10 cm jaw length, 10 / 25.4 cm working length, 14 B< / 36 cm
1
0009
9909-202 Scanlan Thoracoscopic Cooley Forceps (10 mm), ring handle, 90 degree angled jaw, with ratchet, 9-1/2 / 24cm working length, 13-1/2 / 34cm
1
0010
9009-422 Scanlan Thoracoscopic Jacobson DeBakey Forceps (5mm), spring style, round handle, 2mm straight jaws, without ratchet, 7-3/4 / 19.5 cm working length, total length 16 / 41 cm
1
0011
9009-270 Scanlan Thoracoscopic Allis Forceps (7 mm), ring handle, curved left 6 mm width jaws, with ratchet, 9 / 23 cm working length, 13-1/4 / 33.5 cm
1
0012
9909-926 Scanlan Thoracoscopic Duval Clamp (10 mm), ring handle, curved left 1 cm width triangular ring jaws, with ratchet, 9-1/4 / 23.5 cm working length, 13-1/2 / 34 cm
1
0013
9909-221 Scanlan Thoracoscopic D Amico DeBakey Clamp (10 mm), ring handle, 1x2 wide curved left tapered DeBakey jaws, with ratchet, 11cm jaw length, 10 /25.4 cm working length, 14-1/2 /37 cm
1
0014
9009-280 Scanlan Thoracoscopic Dennis Dissector (7 mm), ring handle, curved left serrated jaws, with ratchet, 9 / 23cm working length, 13-1/4 /33.5 cm
1
0015
2145-03 Scanlan VIP Thoracoscopic VATS/MIS Metal Sterilization Tray, aluminum, silver gray color, with ScanGuard silicone brackets in base, 10-1/2 x 21 x 2-1/2 , holds up to 12 VATS MIS
1
TOTAL PRICING
QUOTE FORMAT AND EVALUATION CRITERIA
Offerors shall provide only one quote. Quote should be emailed to crystal.baird@va.gov NLT 10/24/2017 at 5:00 pm CST. Non-compliance with this requirement will result in disqualification of the quote.
The quotes will be evaluated on a lowest price technically acceptable, with past performance as part of the technical evaluation.
All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM
Vendors shall provide a minimum quote acceptance period of 90 days after RFQ closing for offers.
Award:
The offeror s initial quote should contain the offeror s best terms from a price standpoint.
Offerors are cautioned to submit sufficient information and in the format specified in the
quote instructions. Offerors may be contacted to resolve minor or clerical errors and the
Contracting Officer reserves the right to award without further conversations.
Place of Performance:
Nashville VA Medical Center, 1310 24th Avenue S. Nashville, TN 37212
The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).
Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items.
52.252-2 Clauses Incorporated by Reference (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/index.asp
52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2017)
52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006)
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors
52.219-8 Utilization of Small Business Concerns (NOV 2016) Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-28 Post Award Small Business Program Re-representation (JUL 2013)
52.222-3 Convict Labor (JUNE 2003)
52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016)
52.222-35 Equal Opportunity for Veterans (OCT 2015)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)
52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013)
(End of Clause)
852.203-70 Commercial Advertising (JAN 2008)
The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.
(End of Clause)
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JULY 2016) (DEVIATION)
(a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern :
(1) Means a small business concern:
(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);
(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;
(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and
(iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov).
(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).
(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.
(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.
(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:
(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns;
(2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns;
(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or
(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns.
(d) A joint venture may be considered a service-disabled veteran owned small business concern if
(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;
(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and
(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.
(4) The joint venture meets the requirements of 13 CFR 125.15(b).
(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
(End of Clause)
852.232-72 Electronic Submission of Payment Requests (NOV2012)
(a) Definitions. As used in this clause-
(1) Contract financing payment has the meaning given in FAR 32.001.
(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).
(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.
(4) Invoice payment has the meaning given in FAR 32.001.
(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.
(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:
(1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)
(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.
(d) Invoice requirements. Invoices shall comply with FAR 32.905.
(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:
(1) Awards made to foreign vendors for work performed outside the United States;
(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;
(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;
(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or
(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.
(End of Clause)
852.246-70 Guarantee (JAN 2008)
The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.
(End of Clause)
852.246-71 Inspection (JAN 2008)
Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor s address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor s account.
(End of Clause)
The following RFQ provisions apply to this acquisition:
52.204-22 Alternative Line Item Proposal.
(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.
(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.
(End of Provision)
Points of Contact
Contract Specialist
Name: Crystal Baird
Organization: NCO 9
Phone No.: 615-225-5628
E-Mail Address: crystal,baird@va.gov
Contractor Point of Contact:
Contractor Legal Business Name: TO BE DETERMINED
DUNS:
CAGE CODE:
Contractor POC:
E-Mail Address:
Phone Number:
Fax Number:
Crystal Baird
Contracting Officer
crystal.baird@va.gov
crystal.baird@va.gov
