SYRACUSE INTERVENTIONAL RADIOLOGY
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THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only. This notice is issued in accordance with Federal Acquisition Regulation (FAR) 15.201(e) in order to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP) or a guarantee to issue an RFP in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary. The Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future RFP, if issued. This announcement is based on the best information available at this time and is subject to future amendment. No questions will be answered in response to this notice.
The anticipated North American Industry Classification System (NAICS) Code is 621111 Offices of Physicians (except Mental Health Specialists), Small Business Size Standard $11.0 Million.
OVERVIEW: The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 2, and the Syracuse VA Medical Center (VAMC) anticipate a requirement for contract with a practice group who has the qualifications, experience and expertise in providing quality Board Certified Interventional Radiology Physician services to beneficiaries of the Department of Veterans Affairs at a VA Medical Center. Contractor will be required to provide on-site clinic coverage for four full days of clinic coverage 8:00 a.m. 4:30 p.m. (and the occasional fifth day) which is approximately 8 hours per day for a minimum of 32 hours per week Monday thru Friday. Contractor will also be required to provide 24 hours per day of on-call coverage 7 days per week, 52 weeks per year including Federal holidays (Monday thru Friday 5:00 p.m. thru 8:00 a.m.; 8:00 a.m. Saturday thru 8:00 a.m. Monday; Federal holidays 8:00 a.m. thru 8:00 a.m.) and be able to report to the Medical Center if needed within 60 minutes of call-in.
The purpose of this Sources Sought Notice is to obtain interest from contractors who would be capable of providing services at the Syracuse VAMC, 800 Irving Avenue, Syracuse, NY 13210.
The Contractor shall provide Board Certified Interventional Radiology Physician Services on site in accordance with the specifications contained herein to beneficiaries of the Department of Veterans Affairs (VA) and the Syracuse VAMC. The VA Radiology Services are accredited by American College of Radiology (ACR) and follow the standards & guidelines set forth by ACR. A contractor providing onsite interventional radiologist services shall provide services that meet or exceed the American College of Radiology Guidelines http://www.acr.org/Quality-Safety/Standards-Guidelines/Practice-Guidelines-by-Modality/Interventional
The Syracuse VA Medical Center has been designated to provide specialty Interventional Radiology services for the entire Veterans Integrated Service Network (VISN) 2. These specialties include chemoembolization, radiofrequency ablation treatment and uterine fibroid embolization. These procedures aren t common and require more than one skilled physician to perform. Typically, facilities providing these types of services in the community have a group of Interventional Radiologists who collectively have all of the required attributes to cover a wide range of services and procedures. The Syracuse VA would need to hire and retain at least two (preferable three) FTE with diverse abilities to maintain adequate resources for the 24 hour/7 days per week coverage required. Contracting with a group of physicians is the best solution to maintain the level of care needed to serve this patient population.
Key Personnel:
The VA Full Time Equivalency (FTE): FTE is defined by VA as a minimum of 80 hours every two weeks and does not include holidays.
The minimum number of Board Certified Physicians to staff Interventional Radiology locations, located within the VA Medical Center, on a daily basis (be on site) is 1 FTE as defined in paragraph Hours of Operation in this section.
The Contractor shall be responsible for providing coverage to the VA during periods of vacancies of the Contractor s personnel due to sick leave, personal leave, vacations and additional coverage as required. In the event a scheduled physician is unable to complete an assigned shift, the contractor shall provide replacement physician coverage within 2 hours and notify the Contracting Office Representative (COR) at the Syracuse VAMC) immediately of the schedule change.
Personnel Substitutions: During the first ninety (90) calendar days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the CO, in writing, within 7 calendar day (s) after the occurrence of any of these events and provide the information required below. After 90 days, the Contractor shall submit the information required below to the CO at least 30 calendar days prior to making any permanent substitutions contingent on approval from The Syracuse VAMC credentialing department.
The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have comparable qualifications and must be credentialed by the Syracuse VAMC prior to those of the persons being replaced. The CO will notify the Contractor within 14 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel.
For temporary substitutions where the key person shall not be reporting to work for the day, the Contractor shall provide a qualified replacement from the approved roster of credentialed radiologist for the key person. The substitute shall have comparable qualifications and Syracuse VAMC approved credentials to the key person.
The Government reserves the right to refuse acceptance of any Contractor personnel at any time after performance begins, if personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by patient or other staff members to designated Government representatives. Standards for conduct shall mirror those prescribed by current federal personnel regulations. Should the VA COS or designee show documented clinical problems or continual unprofessional behavior/actions with any Contractor s physician (s), s/he may request, without cause, immediate replacement of said Contractor s physician (s). The CO and COR shall deal with issues raised concerning Contractor s physician (s) conduct. The final arbiter on questions of acceptability is the CO.
Contingency Plan: Because continuity of care is an essential part of VAMC s medical services, The Contractor shall have a contingency plan in place to be utilized if the Contractor s physician (s) leaves Contractor s employment or is unable to continue performance in accordance with the terms and conditions of the resulting contract.
CONTRACTOR RESPONSIBILITIES
Clinical Personnel Required: The Contractor shall provide contractor s physician (s) who are competent, qualified per this performance work statement and adequately trained to perform assigned duties.
Contractor s physician (s) shall be responsible for signing in and out when in attendance. Time sheets will be used by the COR to confirm hours/day and services provided against the contractor s invoices.
Standards of Care: The contract physician (s) care shall cover the range of Interventional Radiology services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards as established by:
SPECIAL CONTRACT REQUIREMENTS
Reports/Deliverables: The Contractor shall be responsible for complying with all reporting requirements established by the Contract. Contractor shall be responsible for assuring the accuracy and completeness of all reports and other documents as well as the timely submission of each. Contractor shall comply with contract requirements regarding the appropriate reporting formats, instructions, submission timetables, and technical assistance as required.
SYRACUSE VAMC SHALL PROVIDE:
Interventional Radiology equipment
Interventional Radiology supplies required to perform Interventional Radiology procedure
SUBMISSION INSTRUCTIONS: Please submit your response in accordance with the following instructions:
Detail your firm s capability of delivering the described services, ensuring you include responses to the Specific Response Items listed in the section below.
Submit your response via email to Regina Ricciardi at Regina.Ricciardi@va.gov by Noon on July 5, 2019, including the sources sought notice number in the subject line of the email.
Mark your responses as Proprietary Information if the information is considered business sensitive.
SPECIFIC RESPONSE ITEMS: Responses to this notice must include the following information:
General information about your company to include:
Company Name:
Company Address:
Company DUNS:
Company NAICS Code(s):
Point of Contact Name:
Point of Contact Phone Number:
Point of Contact Email Address:
Company Website (if available):
Business Size/Type: (Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), HUB Zone Small Business, Women Owned Small Business, Small Disadvantaged Business (SDB), Small Business Concern, or Large Business)
FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in VA s Vendor Information Pages (VIP) database. Please include a copy of your VetBiz certification with your response.
A description of what services your company primarily provides.
A description of your company s experience with providing Interventional Radiology Services.
Does your company currently have capabilities to provide the required services?
If not, is your company interested in expanding its offerings within the next 6 12 months?
Does your company have experience providing Interventional Radiology Services for the Department of Veterans Affairs?
How long has your company existed?
Will your company be a joint venture with another company?
Prospective contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at http://www.sam.gov. There is NO cost to use SAM.
No solicitation document is available at this time; this notice is to acquire information only.
Regina.Ricciardi@va.gov
regina.ricciardi@va.gov
