STRONG BOND EVENT
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be
issued.
This solicitation is issued as a request for quotes (RFQ) in accordance with
FAR part 12 and FAR part 13. The provisions and clauses incorporated into
this solicitation document are those in effect through Federal Acquisition
Circular 2005-97 Effective on January 24, 2018. Provisions and clauses
incorporated by reference has the same force and effect as if they were given
in full text. The full text of the Federal Acquisition Regulation (FAR) and
Defense Federal Acquisition Regulations supplement (DFARS) can be
accessed on the internet at http://farsite.hill.af.mil/.
The solicitation W912NR-19-Q-5016 is issued as a Request for Quote. This
Procurement is unrestricted.
The NAICS code for this acquisition is 721110 - Hotels (except Casino Hotels)
and Motels.
This solicitation is for a firm fixed price contract and will be awarded to the
lowest priced technically acceptable proposal. The Louisiana Air National
Guard needs a quote for lodging, meals, meeting space,and AV equipment
for dates below. Our intent is to award 1 contract for this Strong Bonds Event.
Numbers are approximate and will be confirmed no later than 72 hours prior
to event.
Due to mission requirements, the dates are not flexible and the location of the
hotel must be in within the following zip codes:
70801, 70808, and 70809 zip codes on June 28-30, 2019.
Hotel accommodations must include lodging and meeting spaces to
accommodate requirements listed in the attached Performance
Work Statement.
If third party vendors or event planners bid on event, they must be available
during the entire timeframe to be physically present at the hotel to manage
the contract requirements and handle any problems that may occur at no
additional expense to the government or hotel. Additionally they must be
willing to attend planning meetings as required at no additional expense to the
government or hotel and: "Third party vendors MUST attach their written,
signed agreement with the servicing/partnering hotel at the time of
quote and must make this an attachment to their quote submittal.
to do so may cause that quote to be deemed unresponsive. Third party
vendors MUST identify the hotel at the time of quote, and third party vender
are permitted to provide a selection of hotels for customers to choose from as
long as the price remains the same as quoted. There cannot be any" bait-and
-switch"; that is the vendor must identify in its quote which hotel it is primarily
offering all other are options"
Lodging and meal rates shall be at or below the per diem rates. To figure out
the per diem rates go to http://www.gsa.gov/portal/category/100120.
Please also be sure to submit a sample menu of meals.
SEE ATTACHED PWS FOR REQUIREMENTS.
The following FAR/DFAR clauses and provisions are applicable to this
acquisition:
52.202-1 Definitions JAN 2012
52.203-3 Gratuities APR 1984
52.203-5 Covenant Against Contingent Fees APR 1984
52.203-7 Anti-Kickback Procedures OCT 2010
52.204-7 System for Award Management JUL 2013
52.204-13 System for Award Management Maintenance JUL 2013
52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012
52.216-24 Limitation Of Government Liability APR 1984
52.216-25 Contract Definitization OCT 2010
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR
2012
52.222-21 Prohibition Of Segregated Facilities FEB 1999
52.222-26 Equal Opportunity MAR 2007
52.222-35 Equal Opportunity for Veterans SEP 2010
52.222-36 Affirmative Action For Workers With Disabilities OCT 2010
52.222-37 Employment Reports on Veterans SEP 2010
52.222-50 Combating Trafficking in Persons FEB 2009
52.223-6 Drug-Free Workplace MAY 2001
52.223-18 Encouraging Contractor Policies To Ban Text Messaging While
A Government site visit to the hotel may be requested
Driving AUG 2011
52.225-13 Restrictions on Certain Foreign Purchases JUN 2008
52.225-25 Prohibition on Contracting with Entities Engaging in Certain
Activities or Transactions Relating to Iran-Representation and Certifications
DEC 2012
52.232-1 Payments APR 1984 52.232-18 Availability if Funds APR 1984
52.232-33 Payment by Electronic Funds Transfer-System for Award
Management JUL 2013
52.233-1 Disputes JUL 2002
52.233-2 Service Of Protest SEP 2006
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.243-1 Changes--Fixed Price AUG 1987
52.252-2 Clauses Incorporated By Reference FEB 1998
252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN
2009
252.232-7003 Electronic Submission of Payment Requests and Receiving
Reports JUN 2012
252.232-7006 Wide Area Work Flow Payment Instructions MAY 2013
Executive Order 13514: Federal Leadership in Environmental, Energy, and
Economic Performance (OCT 2009)
All offeror must be registered in the SAM and remain active during period of performance.
(https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly
visible registration in the System for Award Management (SAM). Duns &
Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with
offer. If you need any additional assistance getting registered, please send
me an email and I will send you additional instructions.
All questions, quote submission form, sample menus and hotel information in
response to this notice must be submitted by email to
john.r.kattengell2.mil@mail.mil and janice.m.hills.mil@mail.mil.
All questions must be submitted prior to Tuesday, 23 April 2019 by 1000 (10:00) A.M. CST in order to
ensure a response.
Email must be sent with the following subject line: "RFQ-W912NR-19-Q-5016_June Strong Bond Event
Quotes where all of the rooms are at the same location (hotel) will be
evaluated first and will be based on lowest priced technically acceptable. If we
do not receive adequate quotes that can accommodate all requirements
(lodging and meeting spaces), we will then evaluate quotes where the lodging
and meeting spaces at two locations and evaluate them based on lowest
priced technically acceptable.
The deadline for quotes is Thursday, 25 April 2019 by 1100 (11:00) A.M. CST.
Contracting Office Address: 159 FW Contracting Office, 400 Russell Ave Box
27, NASJRB, New Orleans, LA 70143. Point of Contact(s):
SSgt John Kattengell, 504-391-8369; john.r.kattengell2.mil@mail.mil and SMSgt Janice M. Hills, 504-391-8370; janice.m.hills.mil@mail.mil
We are a tax exempt organization and we are not able to pay
services fees or gratuity fees. The rates quoted must be at or below the per
diem rate without any addition fees. To figure out the per diem rates go to
http://www.gsa.gov/portal/category/100120 for lodging and meal allowances.
To find the meals breakdown for each meal go to
http://www.gsa.gov/portal/content/101518.
Green Initiatives Program
Vendor must have a Green Initiatives program in place and include this
information with their proposal. Third party vendors must demonstrate Green
Initiatives within your own company as well as the location submitted. Vendor
must include use of reusable tableware/utensils/napkins whenever practical.
Any disposable tableware used should include a minimum 72% bio-based
content.
Vendors offering items with recycled content are preferred in accordance with
Executive Order 13514. List all item characteristics and company initiatives
supporting environmental protection programs. All responsible quotes will
provide answers to the following questions.
ltem(s) made out of recycled content? What percentage?
Water efficient item (if applicable)?
Bio based or Bio preferred item?
Non-Toxic?
Non-Ozone depleting?
Environmentally Preferable Products?
Environmentally Friendly?
Does the vendor Recycle?
Does the company use post-consumer recycled paper?
Does the company print on both sides?
Does the company have a water conservation program?
Does the company use energy efficient light bulbs?
Are the electrical/electronic products Energy Star rated?
Is the company LEED certified (Leadership in Energy and Environmental
Design)?
Does the company promote energy conservation? (ex. Turning computers off
at night, turning off lights when no one is in the room, etc)
Is the company 14001Environmental Management Standards Certified?
John Kattengell, Contract Specialist, Phone 5043918369, Email john.r.kattengell2.mil@mail.mil - Janice M Hills, Contracting Officer, Phone 5043918370, Email janice.m.hills.mil@mail.mil
