STARFLEET Region 02's Annual Summit
Bids will be solicited from any Region 02 Ship that would like to host STARFLEET Region 02's Annual Summit. This is a working conference for all Region 02 staff and ships. If no viable bids are received (see Section 4 for a schedule of the Zones for Summits), the bidding will be opened to any chapter. Bids need to include ALL of the following information:
* Dates and location of the conference. Target date should be either the first or second weekend in March. Other weekends will be considered if submitted with reasonable justification.
* Commitment letter or proposed contract from host hotel indicating that the conference dates are "penciled in" until November 1 of the year prior to the Summit.
* Flyers or brochures outlining/picturing the hotel facilities.
* Meeting room breakdown/chart.
* Banquet/catering menu package.
* Signed commitment letter from Host Committee and name/contact information of Committee Chair.
* Transportation information such as airport connections.
* Other information deemed necessary, such as details of the locality.
