SERVICE CONTRACT FOR ANESTHESIA MACHINE
Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, James J. Peter VA Medical Center is currently conducting a market survey for qualified firms capable of providing "Service Contract for Anesthesia Machine"
The purpose of this notice is to gain knowledge of potential qualified sources and their size classification//socioeconomic status (service-disabled veteran owned small business, veteran owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 811219. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement, examples of similar facilities which you have provided services to, DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in Central Contractor Registry (CCR) (see internet site: http://www.ccr.gov). Responses to this notice must be submitted in writing (email) and received not later than July 23, 2014:1100 AM. A solicitation is not currently available. If a solicitation is issued, it will be announced on FedBizOpps at a later date, and all interested parties must respond to that solicitation announcement through FedbizOpps Online Market Place.
If you have any further question, [email protected]
Background: The Biomedical Engineering department at VA New Jersey Health Care System is requesting full service contract covers for maintenance, repairs, parts, software upgrade and technical support on government owned "Anesthesia Machine" at the New Jersey Healthcare System, East Orange Campus.
Fabius Tiro
Serial #: ASEA-0197
Period of Performance:
Base period: Date of Award - 12 Months
Place of Performance/Place of Delivery:
New Jersey Healthcare Systems, East Orange
OR Department
385 Tremont Avenue
East Orange, NJ 07018
Scope or Tasks (for services): The contractor shall provide all necessary labor, equipment, tools, material, parts, repair services, preventive maintenance, maintenance support and software upgrades on the Anesthesia Machine as required by the NJHCS. It is the intention that all equipment repairs and/or maintenance will be performed in accordance with manufactures' guidelines will result in the equipment operating according to manufacturers' specification and will be done in accordance with industry standard practices.
In addition, the contractor shall also provide maintenance services which include troubleshooting, replacement of worn parts, calibration/adjustment, cleaning and lubricating in accordance with the OEM, remote desktop support and telephone support.
- General Requirement:
o Request for technical telephone support will be responded within two (2) hours.
o Vendor shall be on site to begin repairs within eight (8) hours of initiation service call by the VA NJHCS.
o Repairs shall be completed and unit returns fully to manufacturer specification within sixteen (16) hours of initiation service call.
o Major assemblies replaced will be guaranteed against defects and/or failure for a period of one (1) year from date of installation. All other components will be guaranteed for a period of ninety (90) days.
o Work to be performed, which is not covered under this contract, must be pre-approved by the contract specialist/officer and a separate purchase order will be issued for the work to be performed. Failure to obtain prior authorization will result in Non-Payment of charges incurred.
- Parts:
o All parts will be provided and replaced as necessary at no additional charge.
o Only new parts will be used routinely.
o Usage of refurbished parts will be subjects to the approval of the Biomedical Engineer and/or designee.
- Documentation:
o The service representative must report to Biomedical to sign in upon arrival and sign out upon leaving.
o The service representative is required to leave a service report at the time work is completed prior to leaving the premises with any available Biomedical Shop personnel obtaining a signature.
o The service report shall contain at least the following information:
" A brief description of the purpose call
" Work performed
" Parts used
" Time spent for labor and travel
o If the work is not completed prior to leaving the premises, a service report will be left, as per the above procedures, indicating the equipment status.
o No payments will be made if the above procedures are not in compliance.
- Special Requirement:
o The contractor must supply themselves with their own maintenance/repair manuals along with any other diagnostics software required to properly maintain the equipment in question.
o Service representatives are required to supply the NJHCS with Material Safety Data Sheets (MSDS) on any chemicals that are brought into the NJHCS prior to usage. The MSDS are to be given to the Safety Officer. A set of MSDS's must also remain at the site where the chemical is used.
o Vendor must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10.
o Vendor must comply with all VA policies and regulations.
- Hours of Coverage:
o All work performed under this contract will be during the hours of 8:00AM to 4:30PM, Monday through Friday excluding weekend and federal holidays.
o Overtime will only be paid for emergencies and pre-approved situations by the Biomedical Engineering and/or designee.
o Emergency service will be provided at all times in accord with the above.
Darienzo Pena
[email protected]
