Requirement for Arris Hardware, Software and Service Level Agreement
1. The Defense Information Technology Contracting Organization (DITCO), Contracting Division, Hardware Section (DITCO/PL8322), 2300 East Drive, Scott AFB, IL 62225-5406, intends to issue a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number HC102817Q0033 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.
2. This RFQ is for full and open competition. The associated NAICS code is 811213 - Communication Equipment Repair and Maintenance and the size standard is $11,000,000.
3. This requirement is for procurement of Arris Solutions hardware and service level agreement to provide factory authorized technical support, 24x7 telephone support, advanced component exchange on select hardware end items, and hardware and software warranties in support of cable television systems equipment utilized in three of the Pentagon Cable Information Network head-end facilities.
4. Equipment delivery date is 30 days after receipt of order. Maintenance support is for one 12-month base period and four 12 month option periods. Shipping must be free on board (FOB) Destination. No partial shipments are permitted unless specifically authorized at the time of award. This requirement also require installation of the purchase Arris equipment following the delivery to the Joint Service Provider.
5. The place of delivery is Joint Service Provider, ATTN: Asset Management (JP14), 5775 Genera Washington Drive, Alexandria, VA 22312.
6. Open Market quotes are accepted in this solicitation. Interested vendors are asked to submit their quotes based on the requirements in solicitation HC102817Q0033. Quotes MUST be good for 30 calendar days after close of the solicitation. The payment method is through Wide Area Work Flow. New equipment ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer warranty. This is a brand name requirement supported by the attached justification and approval. However, there is one line item that is brand name or equal. If you are unable to deliver the line items are requested, DO NOT BID.
7. The agency intends to award a firm-fixed price purchase order using the lowest price technically acceptable methodology. FAR 52.212-2 applies to this acquisition and the evaluation criteria is included in the solicitation document.
8. An offeror must be registered in the System for Award Management (SAM) before an award can be made to them. If an offeror is not registered in SAM, it may do so through the SAM website at http://www.sam.gov.
9. Please provide your DUNS Number, CAGE code, Contractor Point of Contact, Phone Number, E-mail Address, Fax Number, Payment Term (net 30) or Discount, and Business Size (i.e., small, women-owned, etc.), with your quote.
10. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating.
11. Questions should be addressed to the contract specialist at gerald.c.thomas6.civ@mail.mil. Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
12. Quotes are due on September 22, 2017 at 2:00 PM (CDT) and should be submitted to the contract specialist at DITCO via the following email address: gerald.c.thomas6.civ@mail.mil.
13. The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference or full text: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition and the specific evaluation criteria is included in paragraph (a) of this provision. FAR 52.212-2, Evaluation -- Commercial Items, Applies to this acquisition. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, the selected offeror must submit a completed copy of the listed representations and certifications ONLY if the offeror is not registered in SAM. FAR 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Deviation 2013-O0019), paragraph (b)(1) as required by the clause.
14. All contract terms and conditions as determined by the contracting officer that are required for this acquisition and consistent with customary commercial practices can be found in the solicitation document HC102817Q0033. Please ensure all full text clauses that require the vendor response(s) are completed. The full text of the referenced FAR, DFARS, and DARS provisions and clauses may be accessed electronically at http://farsite.hill.af.mil.
Gerald C. Thomas, Contract Specialist, Phone 6182299732, Email gerald.c.thomas6.civ@mail.mil
