Request for Proposal for Website Development Services
The successful website developer must:
• Upgrade or create a new website for the organization
• Utilize user - friendly and reliable software accessible to multiple administrators nationwide
(i.e. wordpress)
• Incorporate ‘members’ sections for 1) Teachers, 2) Judges, 3) Competition Organizers 4) Board of
Directors, 5) Online Judges Forum. Ability to add future additional member sections is necessary.
Member sections should have the ability to contain a library of documents accessible to the
members of each group. A library or alternatively a cloud for securely storing vital corporate
documents accessible only by authorized users would be beneficial.
Members sections are to be username and password restricted to ensure confidentiality of
information within. Visitors to the site should be able to log in with a username and password of
their choosing and request to be added to specific member sections as required. The web admin
should be able to verify their eligibility for such sections and confirm their registration. Lost
usernames and passwords replies should be automated.
Ability to add future additional member sections is necessary. • Include an option to provide subscribers (ScotDance Canada Members, specific member groups &
the general public) with a newsletter or e-zine.
• Link the developed website to current transaction groups:
1) ScotDance Canada Championship Series Online Registration
2) ScotDance Canada Online Education Centre
3) Judges’ Exam Preparation Course, including online forum/chatroom.
Ability to link future additional transaction groups may be necessary.
Regeneration of the current transaction groups (I.e. online competition registration) are potential
aspects of phase two of the IT Committee’s mandate. Inability to provide phase two services does
not exclude phase one bids.
• Create a subdomain specifically for the ScotDance Canada Championship Series (SDCCS) with
separate graphic template from the main site. Graphics for 2012 SDCCS template will be
provided.
• Create a socially interactive website (i.e. Facebook, Twitter, RSS Feed, forums, blogs)
• Adequate training and support for IT Committee to manage and update the developed website.
The successful website developer may:
• Suggest alternative or additional creative uses of his/her services.
In return for the above-required services:
• The successful website developer will be compensated as per agreed upon contract. Approval of
contract will be required from the ScotDance Canada Board of Directors.
