Replace Chillers Ph. II 630-16-101
THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project #630-16-101 REPLACE CHILLERS PH. II at the VA New York Harbor Healthcare System, Manhattan Campus. This procurement is restricted to Service Disabled Veteran Owned Small Business (SDVOSB) firms.
This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7 Million. The magnitude of Construction is between $2,000,000 and $5,000,000. This is a 100% Service Disabled Veteran-Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before September 30, 2017. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74.
LOCATION
This Project will be designed to Replace Chillers at the VA New York Harbor Healthcare System, Manhattan Campus, 423 E. 23rd Street, New York, NY 10010.
GENERAL SCOPE
PROJECT NO. 630-16-101, Provide design services to develop drawings and specifications that address the replacement of Chillers at the NYHHS Manhattan Campus as listed on the document SOW.
The A/E will provide preliminary, 35%, 65%, 95% and 100% design submissions. The A/E will also provide submittal reviews, construction period services, site visits and inspections. The A/E will meet with VA staff to establish a scope of project. The A/E will review existing drawings and make recommendations for modifications as needed. The project will comply with VA-adopted codes and standards including VA Directives, Design Manuals, Master Construction Specifications, Design Criteria and other Guidance on the Technical Information Library (http://www.cfm.va.gov/til/).
The A/E services will include various phases of design starting with a site survey and design analysis and following through with working drawings and construction specifications. A cost estimate shall be required for each design review milestone. The A/E shall provide the VA with a list of all submittals required of the construction contractor. Extra efforts are required towards project phasing in order to provide a minimum interruption to the Medical Centers normal activity.
The A/E shall address the need for special protective construction (Pre-construction risk assessments) and methods of work to assure the continued operation of medical center. To include addressing asbestos, lead base paint and environmental controls as regulated by local, county, state, federal and Department of Veterans Affairs regulations.
The A/E shall develop an appropriate phasing and coordination plan for the construction of the project so as to continue the normal operation of the medical center and assure the safety of patients, visitors, and employees during all construction.
As-built drawings will be verified by the A/E prior to using information contained in these drawings for design. A/E design shall also include requirements contained in VA standards. Drawings shall be on standard VA drawing sheets in accordance with VA Construction Standards and VA Standard Details. Construction drawings shall be provided on Auto CAD 2012.VA Master Construction Specifications will be furnished in MS Word format. All final construction documents will be submitted to the VA on a CD provided by the A/E. The A/E will edit the specification specific to this project. All cost estimates shall be on VA Form 10-6238. Cost estimates shall be quantitative based on drawings and specifications, indicating labor and materials for each branch of work and reflecting estimated cost for each item. Cost estimates shall include 10% for overhead and 10% for profit and an allowance for General Conditions.
The A/E shall develop bid alternates to keep the final construction cost within the approved budget. In order to accomplish this, the final construction documents shall have bid alternates so that the lowest bid alternate is 20% less than the approved construction budget, based on the A/E's final cost estimate.
SCOPE OF SERVICE REQUIRED
The A/E shall design replacement two (2) of the existing three (3) 1000 ton electric centrifugal chiller units with new chillers.
The A/E shall perform a thorough study of the existing Chiller Plant operations in order to determine the best new type of new chiller to be installed. The A/E shall review the different chiller options available and provide a narrative of the positives and negatives for each chiller. The A/E shall provide a life cycle cost analysis to determine the most cost effective chiller for the facility.
The design includes modifying the existing piping, valves, pumps, mechanical & electrical connections, concrete pads, and building management system as required for the installation of the new chillers The project design includes installing new electrical, mechanical, structural, and associated piping and insulation for each of the new chillers. The design includes installing a strainer on the condenser water supply lines to each chiller in the plant. The project design also includes installing a beam for removing the new chiller condenser and evaporator cover plates for tube cleaning.
The chiller controls shall be tied into the existing Building Management head end control system in the chiller plant.
All work shall conform to VA criteria and regulation. The project design shall comply with VA HVAC Design Standards & Criteria, ASHRAE 90.1 and all applicable NFPA codes.
The A/E shall provide all A/E services necessary for preparation of complete construction documents and construction period services. Work includes verification of existing As-Built drawings, preparation of contract drawings & specifications, and detailed cost estimate.
The A/E shall provide complete contract drawings & specifications including demolition, architectural, plumbing, fire protection, structural and mechanical & electrical drawings for construction.
The A/E shall provide construction period services to include submittal review; shall also provide response to RFI, site/visits/inspections and prepare As-Built drawings from contractor mark-up.
The Architect/Engineer shall provide calculations comparing the energy consumption of the existing electrical centrifugal driven chillers to the new proposed chillers and determine the cost savings for the medical center of the new chillers compared to the existing centrifugal chillers.
The A/E shall be responsible for development of the construction phasing plan, infection control risk assessment plan and the interim life safety measures plan.
The Architect/Engineer is responsible for completing the VA Privacy and Information Security Awareness training.
The chiller replacement work shall begin when the A/C plant goes offline November 1st and be completed by March 23rd when the A/C Plant will be ready to go online.
All local utility coordination and compliance for interconnection agreement(s) and utility incentives shall be included in the design. This shall include any preparation, coordination and application for any interconnection fees and any rebates from New York State and/or the electricity utility provider. Also identify the costs of these interconnection fees if applicable and possible, and verify any impact studies required by the utility, as well as the costs of these studies. The A/E shall consider and incorporate local utility and NYSERDA incentive and rebate program options into the design process. Where applicable, the A/E will directly coordinate the incentive and rebate activities, schedule and requirements with the Local Utility Incentive Program Coordinator.
(1)B B B Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with theB Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;
(2)B B B Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;
(3)B B B Successfully complete the appropriate VA privacy training and annually complete required privacy training; and
(4)B B B Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.
a.B B B The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.B
b.B B B Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.
All contractor employees and subcontractors under this contract or order are required to complete the VA's on-line VA Privacy and Information Security Awareness and Rules of Behavior Training B -B TMS Code 10176
Contractors must provide signed certifications of completion to the COTR during each year of the contract.B This requirement is in addition to any other training that may be required of the contractor and subcontractor(s).
Metrics and Green Procurement initiatives are to be included.
Completion Time for Design: 240 Calendar Days for Design
The Magnitude of construction project: Between $2,000,000 and $5,000,000.
Location: Manhattan Campus, VA New York Healthcare System, New York, NY
SELECTION CRITERIA
The Department of Veterans Affairs shall evaluate each potential contractor in terms of its
(1) Professional qualifications necessary for satisfactory performance of required services;
(2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;
(3) Capacity to accomplish the work in the required time; The general workload and staffing capacity of the design office will be evaluated.
List current projects with a design fee of greater than $20,000 being designed in the firms office.
Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period;
describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates;
(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; VISN 2 will evaluation past performance on recent and relevant contracts with government agencies (Emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required).
(5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and
(6) Acceptability under other appropriate evaluation criteria.
SUBMISSION REQUIREMENTS
Qualified Service Disabled Veteran Owned Small Business firms are required to submit two (2) Compact Disc (CD) which contains digital copies of the SF 330. No hard copies are required. Two CDs shall be submitted no later than 3:00 PM, EST on February 28, 2017. All submittals must be sent to the attention of Sharon Pierce (NCO2), James J. Peters VA Medical Center, 130 West Kingsbridge Road, Room 9B-67, Bronx, NY 10468-3904.
The submission must include an insert detailing the following information:
1. Dun & Bradstreet Number;
2. Tax ID Number;
3. The e-mail address and phone number of the Primary Point of Contact and;
4. A copy of the firms CVE verification as a Veteran Owned Small Business.
The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (Sharon.Pierce@va.gov); telephone inquiries will not be honored.
THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
ATTACHMENT 1 - PAST PERFORMANCE QUESTIONAIRE AND COVER LETTER
Complete one set of letters and forms for at least three projects identified in your firm s SF 330 Section F, Example Projects Which Best Illustrate Proposed Team s Qualifications For This Contract. Additional space or blank sheets may be added to answer any question.
Transmittal Letter to Accompany Past Performance Questionnaire
FROM: [Insert Company Official Name, Title, and Company Name]
SUBJECT: Past Performance Questionnaire for Contract(s):
[Insert Company Name] is currently responding to VA New Jersey Healthcare System, Lyons Campus request for SF 330, Architect-Engineer Qualifications for the Plumbing and Mechanical System Study . This Request for SF 330 s requires respondents to identify customers and solicit their response regarding [Insert Company Name] performance.
[Insert Company Name] is providing past performance data to James J. Peters VA Medical Center relating to our performance on contract [Insert contract name/number] and have identified [Insert name of reference] as the point of contact for this contract.
The request for SF 330 instructs that respondents provide customers with the attached questionnaire. Please complete the questionnaire and submit it by 3:00 PM, EST on Tuesday, February 28, 2017 directly to the VISN 2/Network Contracting Office (NCO) Contract Specialist. The requested data may be submitted by mail or email to the government representative identified below. If the Past Performance Questionnaire is emailed, DO NOT send a hard copy via mail.
Sharon Pierce
Contract Specialist
VISN 2 Networking Contracting Office (NCO2)
James J. Peters Medical Center
130 West Kingsbridge Road, Room 9B-67
Bronx, New York 10468
Email: Sharon.Pierce@va.gov
The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to [Insert Company Name]. Please direct any questions about the acquisition or the attached questionnaire to the VISN 2 NCO point of contact identified above.
Thank you,
[Insert Company Official Name and Title]
A. GENERAL INFORMATION
A-E FIRM TO BE EVALUATED:
Firm Name: ________________________ Telephone: __________________________
Address: __________________________ Email address: ________________________
__________________________ Point of Contact: ______________________
__________________________
__________________________
Firm Cage Code: ____________________
Firm Tax ID Number: ________________
Firm DUNS Number: ________________
Project Title: _____________________________________
Description of Project: __________________________________________________________
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Description of A-E Firms Responsibilities:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Contract Number: ______________________ Dollar Amount: ______________________
Contract Period of Performance: _______________________
The A-E Firm performed as the o Prime Contractor o Sub-Contractor/Consultant/Team Member
Percent of work performed by A-E Firm: Other (Please describe) __________________
B. EVALUATOR INFORMATION:
Evaluator s Company or Agency
Name: ____________________________ Evaluator s Name: _____________________
Address: __________________________ Title of Evaluator: _____________________
__________________________ Telephone: __________________________
__________________________ E-mail: ______________________________
C. SEND COMPLETED QUESTIONAIRE (SECTIONS B through D) TO:
Sharon Pierce
Contracting Officer
VISN 2 Networking Contracting Office (NCO2)
James J. Peters Medical Center
130 West Kingsbridge Road, Room 9B-67
Bronx, New York 10468
Email: Sharon.Pierce@va.gov
D. PERFORMANCE INFORMATION: Choose the appropriate rating that most accurately describes the A/E s performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ALL RATINGS OF Marginal or Unsatisfactory on page 7 under Narrative Summary.
Exceptional (5)
Very Good (4)
Satisfactory (3)
Marginal (2)
Unsatisfactory (1)
N/A
-Performance meets or met contractual requirements and exceeds or exceeded many of your company s expectations The contractual performance reflects or reflected few minor problems and corrective actions taken by the contractor appear to be highly effective or corrective actions taken were effective.
-Performance meets or met contractual requirements and exceeds or exceeded some of your company s expectations. The contractual performance reflects or reflected some minor problems and corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective.
-Performance meets or met contractual requirements. The contractual performance reflects or reflected some minor problems. Corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective.
-Performance does or did not meet some contractual requirements. The contractual performance reflects or reflected serious problems(s) for which the contractor has not yet identified acceptable corrective actions or did not provide acceptable corrective actions.
-Performance does or did not meet most contractual requirements and recovery is not likely or did not occur. The contractual performance contains or contained serious problem (s) for which the contractor s corrective actions appear ineffective or were ineffective.
-Not applicable or rater has not observed performance in this area.
A-E FIRM S NAME: _______________ PROJECT NAME: _______________
Contract Period of Performance: _______________________
Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.
Place an X in the appropriate column using the definitions matrix on page 4.
Item
FACTORS TO BE RATED
Exceptional (5)
Very Good (4)
Satisfactory (3)
Marginal (2)
Unsatisfactory (1)
N/A
Design Services:
1.
Overall skill level and technical competence of A/E s personnel.
2.
A/E s ability to identify and resolve design issues expeditiously.
3.
A/E s responsiveness to design review questions.
4.
A/E s ability to effectively coordinate, integrate and manage their consultants/subcontractors/team
5.
A/E s effectiveness and responsiveness in interfacing with the Client s staff
6.
Overall accuracy, completeness and coordination of final design documents. (Quality)
7.
A/E s ability to provide detailed, accurate cost estimates.
8.
A/E s ability to meet contract schedule.
Follow-On Construction Support Services:
9.
Thoroughness and timely review of construction submittals.
10.
Timely resolution of construction design issues.
11.
Overall quality, responsiveness and timeliness of A/E follow-on construction support services.
LEED (If Applicable):
12.
Overall accuracy, completeness, timeliness and coordination of LEED documentation.
13.
A/E s ability and understanding of the overall LEED process.
BIM (If Applicable):
14.
Overall accuracy, completeness, timeliness and coordination of BIM documentation.
15.
A/E s ability and understanding of the overall BIM process.
Owner s Representative on Design/Build Projects (If applicable):
16.
Overall accuracy, completeness, timeliness and coordination of requirements documents and bridging documents.
17.
A/E s ability, thoroughness, timeliness and support as Owner s Representative throughout the project.
Overall:
18.
How would you rate the A/E s ability to control cost?
19.
How would you rate the A/E s overall management performance on this contract?
20.
How would you rate the A/E s overall technical/quality performance on this contract?
21.
Would you use this A/E again? (If No , please comment in the Narrative Summary)
YES
NO
Number of A/E Design Errors & Omissions on Project: _______________
Increased Project Cost Due to A/E Design Errors & Omissions:_______________
CONTRACTOR S NAME: ___________________ PROJECT NAME ______________________
Contract Period of Performance: _______________________
Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.
NARRATIVE SUMMARY (Use this section to explain any rating from the previous page)
Item
COMMENTS
Sharon.Pierce@va.gov
Sharon.Pierce@va.gov
