Renovate Medical Surgical Ward for Patient Privacy
ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT. THERE IS NO SEPARATE RFP PACKAGE TO DOWNLOAD.
NAICS Code: 541- Professional, Scientific, and Technical Services; 541310- Architectural
The Department of Veterans Affairs Medical Center (VAMC); VISN 5 Contracting, 200 Veterans Drive, Beckley, WV 25801 is advertising for Architectural/Engineering Services to provide Schematic Design, LCCA, Design Development, Construction/Bid Documents, Specifications, Construction Cost Estimates, and Construction period services for the Renovate Medical Surgical Ward for Patient Privacy 36C245-19-R-0066 at the VAMC, 200 Veterans Drive, Beckley, WV 25801.
This acquisition is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. Any subsequent award will require firms to be registered in System for Award Management (SAM) (www.sam.gov) as well as VETBIZ VIP (www.vetbiz.gov) registered/verified Service Disabled Veteran Owned Business.
Mileage Restriction: In accordance with VAAR 805.207, this procurement is restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSB), eligible AE firms must have a working office location within 0-500 miles of the VA Medical Center, 200 Veterans Drive, Beckley, WV 25801. This distance is determined according to www.mapquest.com and will be included as an evaluation factor for technical evaluation.
THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only.
Submission Requirements: This acquisition is for A/E Services and is procured in accordance with the Brooks Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. Firms registering for consideration for future Federal AE projects are encouraged to electronically submit SF 330 Part II, General Qualifications, to http://www.bpn.00v/orca/login.aspx, and to update at least annually. Qualified firms must submit their completed SF 330 to the Veterans Affairs Medical Center, VISN5 Network Contracting Office, 200 Veterans Drive, Building 3A, Beckley, WV 25801, Attn: Millard Adkins. Interested firms having the capabilities to perform this work must submit four (4) hard copies of Standard Form 330 (SF 330) and one (1) CD no later than 1:00 pm Eastern Standard Time on June 26, 2019. Hard copies shall be in binders. YOUR RESPONSE SHALL BE TABBED IN ACCORDANCE WITH AND IN THE SAME ORDER OF THE EVALUATION FACTORS LISTED IN TABLE 1. FAILURE TO FOLLOW THIS SAME FORMAT IN THE SUBMISSION WILL RESULT IN REJECTION OF SF330. The SF330 can be found on the GSA forms website www.gsa.gov. Submissions by electronic/fax means are NOT permitted. All questions are to be sent to the attention of Millard.Adkins@va.gov. Potential contractors must be registered in SAM (www.sam.gov) and visible and certified in VetBiz (www.va.gov/osdbu) at time of submission of their qualifications in order to be considered for an award. Additionally, the submission must include an insert detailing the following information: Dun & Bradstreet number, Tax ID Number, the email address and phone number of the primary point of contact, and a printed copy of the firms VetBiz Registry. Offerors shall provide all documents listed and comply with all proposal instructions for their proposal to be considered responsive to this notice. This review may eliminate offerors that fail to provide all the required information and documents in the format and detail specified. A VIP unverified SDVOSBs will be considered non-responsive as it is deficient and therefore will not be evaluated.
This is a Service Disabled Veteran Owned Small business set aside. NAICS Codes: 541310, Size standard is $7.5 million. This is not a request for proposal nor will a solicitation package or bidder/plan holder list be issued. There are no solicitation documents available. This procurement is subject to the availability of funds. The Government is under no obligation to award a contract because of this announcement.
The selected A/E firm shall be in accordance with FAR Part 2.101 definition of Architect-engineer services as defined in 40 U.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for the project as required. The SDVOSB Architectural firm must employ the principle Architect responsible for design of this project, i.e. and be involved heavily in all aspects of the design, stamping drawings along with the other team disciplines. A/E(s) signing drawings must be licensed in the State of West Virginia. The license(s) are required at the time of an award to prospective A/E(s). The following A/E disciplines are expected to be required for this design effort: architecture, structural, civil, mechanical, plumbing, electrical, fire protection, industrial hygiene, interior design, surveyors, cost estimators, certified physical security specialist or other types of A/E services as defined by FAR Part 36.6 that may be necessary. Upon award, the scope may include, but is not limited to:
A/E SCOPE OF WORK
Project # 517-19-302
Renovate Medical Surgical for Patient Privacy
GENERAL: This project will engage an architectural/engineering (A/E) firm to provide Schematic Design, Life Cycle Cost Analysis (LCCA), Design Development, Construction/Bid Documents, Specifications, Construction Cost Estimate, and Construction period services for the renovation of approximately 16,000 square feet of patient bedroom areas along with existing clinical and procedure rooms that where former patient bedrooms. Currently, the space has limited to no privacy for patients requiring use of congregate baths for daily restroom use and showers or a very small bathroom. This job will require to AE firm to provide state of the art layout with privacy, dignity, safety for all veterans and decentralized nursing areas for better patient care and outcomes. The project will also require extensive phasing with all disciplines, staff and patient needs.
PURPOSE: The intent of this project is to improve patient care, privacy and outcomes, during and after hospitalization. The AE will ensure renovations of the facility meet all current VA specifications and guidelines as well as correct known FCA scores.
LOCATION: A side old patient rooms (current specialty care) and B side (current patient care) of the 3rd floor in Building 1 of the VAMC in Beckley WV.
The design will renovate approximately 16,000 GSF of existing ward areas and former ward areas.
The architect shall produce construction drawings for demolition, new construction and/or renovations including extensive phasing plans for work, outages and temporary access during construction.
The architect shall verify and detail all utility moves and upgrades to support the new floorplans.
The architect shall meet with the medical center s Police Service to determine the physical security risk assessment for this project.
At a minimum the A/E shall reference the VA design guide plates located at http://www.cfm.va.gov/til/dGuide.asp and the VA design manuals located at https://www.cfm.va.gov/til/dManual.asp for comprehensive architectural and engineering requirements for each space listed.
The A/E will perform all surface and subsurface investigative work pertaining to structural, mechanical, electrical, plumbing, fire alarm, sprinkler, telecommunication, public address system and their associated appurtenances located in other areas of the work area as deemed necessary to provide a complete and constructible design.
In addition to design of required new work areas the A/E will design the required rerouting, relocation, and/or extension of all existing utilities electrical, plumbing, etc. which may pass through the proposed design area servicing surrounding spaces and future expansions.
The A/E will implement Evidence Based Design (EDAC) and Sustainability philosophies with the current VA design guides, space planning criteria, and technical criteria, to create an environment which enhances the healing process.
The heating, ventilation, and air conditioning (HVAC) design shall comply with ASHARE 170 and the VA HVAC Design Manual. The design team may have to include design of more than one impacted AHU serving both the project scope and adjacent areas. Controls will be compatible with existing Siemens Automation System. Design shall also include recommendation of at least three energy savings alternatives for consideration.
The plumbing design shall comply with VHA Directive 1061 and the VA Plumbing Design Manual.
Asbestos sampling reports will be provided to the design team who will incorporate the proper removal, disposal and/or encapsulation requirements in the project.
All construction drawings, including phasing, estimates, and specifications shall be provided to execute a turnkey construction project.
This project consists of work in an existing patient care unit as well as into an existing specialty care area (old patient ward). The architect will provide a solution for the entire area in the design but may be asked to separate the project, possibly stand-alone phases, if the specialty area cannot be relocated.
At the 10% design review, three (3) design options shall be presented in a design charrette. The presentation will provide three options of floorplan designs for VA Management to review. This design charrette needs to incorporate three color pallets, finishes and themes for the intended options this can be collaborative in nature if desired. One site visit by team.
At the 25% design review, three (3) design options with estimated costs are required phasing shall be presented based on the previous (10% review) in a design charrette. The presentation will provide three options of floorplans and choices for different combinations of materials and color palettes for interior features. VA leadership will make a final option selection after the 25 % review. The preferred options will be executed in the remaining design effort and rendered as 3D output provided to the VA. This expected deliverable should be similar to Revit software animation. Three site visits by team.
At the 50% design review, narrative report addressing bid deduct alternatives, design calculations or analysis of the selected design, itemized cost estimate and specifications shall be presented. The review will also include the architectural, structural, electrical, plumbing, HVAC, physical security, site, fire protection and phasing drawings. Two site visits by team.
At the 75% review, narrative report addressing bid deduct alternatives, construction phasing, design calculations or analysis, itemized cost estimate and specifications of the selected design shall be presented. The review will also include the architectural, structural, electrical, plumbing, HVAC, physical security, site and phasing drawings. Two site visits by team.
At the 100% design review, narrative report addressing bid deduct alternatives, design calculations or analysis of the selected design, itemized cost estimate and specifications shall be presented. The review will also include the architectural, structural, electrical, plumbing, HVAC, physical security, site, fire protection and phasing drawings. One site visit by team.
At the final design review, narrative report addressing bid deduct alternatives, design calculations or analysis of the selected design, itemized cost estimate and specifications shall be presented. The final review will also include the architectural, structural, electrical, plumbing, HVAC, physical security, site, fire protection and phasing drawings.
Final Inspection with one site visit by team.
The A/E shall provide design services for construction project 517-19-302. This project design includes renovations and needed infrastructure to address upgrades to our medical surgical beds, provide patient privacy, and Sterile Processing Service (SPS) storage issues as well as other associated space.
This project goal is to renovate the third floor. This will be accomplished in a smooth and sustainable series of phases. All third-floor areas such as nursing, nourishment, storage stairs, hallways, and other associated areas will be incorporated into the new design.
Design shall comply with all current VA design guidelines and specifications.
Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/ . Proposed work located at the Beckley VA Medical Center,3rd floor in Beckley WV.
The selected A&E is encouraged to attend the pre-bid job showing. Selected A&E shall provide responses to questions asked by potential bidders and issue written responses.
Project shall be designed and constructed to meet all VHA requirements including VA sustainability and green energy initiatives. See VISN 5 Energy and Water Requirements.
Project shall be designed in coordination with all VA staff input for various program areas that have an impact on this unit.
Planning must include a total of 20% deductive bid alternates that will need to be identified and incorporated as part of the bidding documents.
Specifics:
This design should be for a construction budget of $5,950,000.00. Completed design shall result in a cost that is within the budget limitations. If the base bid cost exceeds budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded. Deducts should be noted on Final Design drawings.
Provide contract specifications utilizing the most current VA Master Specifications and edited to remove all specs that do not pertain to this project.
Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. A thorough as-built shall be conducted of the existing site conditions to complete a full detailed set of documents.
Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Beckley Engineering/Facilities Management
Service, Safety, Infection Control, Surgical, Nursing, Police, and Contracting Officer comments into the final design package.
A&E will incorporate in the preliminary drawings the pre-construction risk assessment
evaluations.
Provide bound specifications and 100% construction drawings with all references
bound. Construction documents will be required to be furnished in hard copy, electronic .dwg & PDF files (AutoCAD 2018 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its Project Browser/Navigator .
VA cannot send or receive any emails that contains more than 5mb of data. AE shall bind or combine files to conform to the 5mb limit.
Cost estimates will be formulated detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at
http://www.cfm.va.gov/contract/aedessubreq.asp
Final drawings will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.
Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction activities to include impacts on the medical center such as relocating patient and staff, equipment, providing temporary hard barriers, providing temporary utilities, minimizing impact on patient flow, etc.
Provide construction administration to include shop drawings/submittal review, site inspections, and RFI response.
SITE INVESTIGATIONS:
A/E shall make site visits as necessary to verify existing conditions and interview VA staff. Note: Information including drawings and other documentation provided to the A/E is used as reference only. All dimensions and existing conditions will be field verified and documented by the AE in the final design package. All additional references and specifications are available in VHA s Technical Information Library at address http://www.cfm.va.gov/TIL/. A/E shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR)
assigned after award. The A/E shall arrange for and oversee the performance of such investigations. Auto CAD architectural background drawings will be provided by the VA upon request.
The A/E shall independently field verify all existing dimensions, wall layouts, utilities, material types and every other design aspect that relates to the project.
DESIGN REQUIREMENTS:
Expectations: Submit complete review package in accordance with the following requirements and guidelines outlined in
http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate
depending upon the complexity of the design, the A/E may elect to delete individual submissions which are not required.
Deliver:
All design packages will be delivered directly to FMSL (Engineering) on the established dates for VA review. A transmittal letter is required to go to the Contracting Officer on the same day as delivery. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available at the following address: http://www.cfm.va.gov/contract/aeDesSubReq.asp. Prepare working drawings on AutoCAD MEP/Architecture, 2018 versions or most current at the time of final design submission, utilizing its smart capabilities chases. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its Project Browser/Navigator .
Note: In the interest of time, electronic submittals of design documents are preferred to expedite review time. PDF Email Attachments (5mb limit) or an internet Share Point site for file downloads are acceptable. Final and As Built copies should be supplied in both electronic and Hard Copy formats.
CONSTRUCTION PERIOD SERVICES:
Provide assistance to the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on firsthand knowledge.
AE will review all submissions and provide recommendations to the VA within five
calendar days upon request. AE will review and provide replies to contractor / VA generated RFIs when required by the project manager within five calendar days.
AE will review contractor's cost estimates, methods of work, materials and provide recommendations to the VA.
Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.
Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)
Prepare as-built drawings on original set with A/E s stamp, based on record drawings that the contractor kept during construction. Transpose contractor s as-builts to
AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing: Folder labeled bid documents . All specifications bound in one (1) word document (make sure spec sections are separated by page breaks). All drawing sheets in one .pdf file.
All bound or combined files shall be limited to 5mb.
Folder labeled DWG s with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc.) which includes the .arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD.
Folder labeled PDF sheets containing separate .pdf documents for each discipline.
Folder labeled cost estimate containing a copy of the final construction cost estimate documents
Folder labeled calculations containing final calculation documents.
Folder labeled specifications with a word document for each spec section
Folder labeled misc for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc.
Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.
The A/E shall review and approve all specified equipment and installation submittals and shop drawings. The A/E shall attend the pre-construction conference to review and
confirm project scope. During construction, the A/E shall allow for a minimum of 10 site visits as directed and scheduled by the COR.
Evaluation factors
I - Professional Qualifications Necessary for Satisfactory Performance of Required Services. 30
Who will be the designated project manager for the project? The individual needs to be on the call to discuss the questions below. What is their discipline, how much experience does the individual have with project management? What is the level of experience of the project manager and other professionals as relates directly with VA? What is the level of experience of the team related to health care/medsurge unit layouts? What is their overall knowledge of interior designs, construction and VA requirements? What is their overall knowledge of interior renovations to existing buildings?
1. Key personnel have less than 1-year experience, no team experience, limited experience
2. Key personnel have less than 3 years experience, minimal to no team experience, minimal experience
3. Key personnel have 3 - 5 years experience, minimal to moderate team experience, moderate experience
4. Key personnel have 5 - 10 years experience, moderate team experience, high level experience
5. Key personnel have more than 10 years experience, moderate team experience, exceptional level experience
II - Specialized Experience with Healthcare Facility Related Designs, Complex Electrical and Mechanical Experience and Technical Competence in Type of Work Required. 20
Who will be the lead mechanical, electrical, other person/s for the project?B The individual/s need to be on the call to discuss the questions below.B How much experience does the individual/s have with designing mechanical, electrical, or other systems?B What is the level of experience directly with VA?B What is the level of experience related to this type of project? What is their overall knowledge of hospital renovations designs, construction and VA requirements? What is their overall knowledge of extensive phasing.
B
1. No previous experience with VA healthcare facility related designs
2. 1-2 recent VA healthcare facility related design but no complex electrical and mechanical, extensive phasing, experience similar in size and scope
3. 3-4 recent VA healthcare facility related design but no complex electrical, mechanical, extensive phasing, experience similar in size and scope
4. 5 or more recent VA healthcare facility related design with some complex electrical and mechanical, extensive phasing, experience similar in size and scope
5.B 5 or more recent VA healthcare facility related design with complex electrical and mechanical, extensive phasing, experience similar in size and scope
III-Past Performance on Contracts with Government Agencies and Private Industry in Terms of Cost Control, Quality of Work, and Compliance with Performance Schedules. 20
Describe a previous successful VA projects similar to the one listed.B (past performance) What is the difference between hospital renovations opposed to normal Medical surgical beds with respect to your previous design/s?B What are some of the highlights you would like to talk about, were there any lessons learned?B Describe a recent project where you designed for patient privacy, how was it phased and what are some of the challenges anticipate for our project?B Talk about a successful project relating to renovating SQFT inside an existing building.
B
B
Describe a previous successful VA projects similar to the one listed.B (past performance) What is the difference between hospital renovations opposed to normal Medical surgical beds with respect to your previous design/s?B What are some of the highlights you would like to talk about, were there any lessons learned?B Describe a recent project where you designed for patient privacy, how was it phased and what are some of the challenges anticipate for our project?B Talk about a successful project relating to renovating SQFT inside an existing building.
1. 3-4 projects with specific medical surgical experience and minimal to moderate terms of cost control, quality of work and compliance with schedules shown, phasing, lessons learned
2. 5 or more projects with specific medical surgical experience and moderate terms of cost control, quality of work and compliance with schedules shown, phasing, lessons learned
3. 5 or more projects with specific medical surgical experience with terms of cost control, quality of work and compliance with schedules shown, phasing, lessons learned
IV- Organization, Management and Quality Control. 15
Who is responsible for quality control (QC)?B How does the QC relate to the project? Who completed (or will complete) QC for the project? How does the prime (management of the sub-consultants) intend to guarantee their performance, cooperation and involvement of all individuals? What happens when something goes wrong?
B
B
1. Management process not defined, no reference to successful quality control or complex requirements and no organizational chart provided
2. Management process partially defined, some reference to quality control and/or complex requirements and/or no organizational chart provided
3. Management process defined, some reference to quality control and/or complex requirements and organizational chart provided
4. Management process more clearly defined, reference to good quality control and/or complex requirements and organizational chart provided
5. Management process directly defined, significant reference to quality control and complex requirements and organizational chart provided
V- Capacity. 10
Describe the prime s relationship with the listed sub-consultants, and their experience together.B Also discuss the prime's capacity as a company and include specific individuals, please further discuss the other subs capacity to accomplish the needed work.
B
B
B
1. 1-2 projects with a design value 400,000 or more with none to limited upcoming capacity to complete the work
2. 3-4 projects with a design value 400,000 or more with available upcoming capacity to complete the work
3. 5-6 projects with a design value 400,000 or more with available upcoming capacity to complete the work, and a plan showing existing work load with this project included.
VI- Litigation and Insurance. 2
1. Discuss any significant claims against the firm because of improper or incomplete architectural and engineering services in the last 10 years
B
B
VII Location. 3 Eligible AE firms must have a working office location within 0-500 miles of the VA Medical Center, 200 Veterans Drive, Beckley, WV 25801.
1. 0 miles to 50 miles
B
B
B
2. 50 miles to 300 miles
B
B
B
3. 300 miles to 500 miles
B
B
B
This acquisition is for Architect/Engineer (A/E) services and is procured in accordance with the Brooks Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short listing" of 3-5 (more or less) firms deemed most highly rated after initial source selection (shortlisted) will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement.
NOTE: UPON AWARD, THE FOLLOWING WILL APPLY:
The A/E disciplines include, but are not limited to, the following: Architectural, Civil, and Mechanical/Electrical/Plumbing (MEP) which includes the following disciplines: estimating, structural, mechanical (HVAC), electrical, plumbing, geotechnical, design, certified physical security specialist and engineering services related to healthcare facilities.
Award is contingent upon the availability of funds.
Contracting Office Address:
Department of Veteran Affairs
Millard Adkins, CO
517/90C
200 Veterans Drive, Building 3A
Beckley, WV 25801
Point of Contact(s):
Millard M Adkins, Contracting Officer, email address: millard.adkins@va.gov
Millard Adkins
Department of Veterans Affairs NCO 5
Beckley VAMC, Building 3A room 203
200 Veterans Drive
Beckley, WV 25801
Contract Specialist
