Records Storage Service
The Records Storage Services will include but is not limited to the following:
The scope of services may include, but is not limited to:
1. Security and Protection of Records. (See A.1.4)
2. Accuracy and completeness of Respondents information related to the customers records that are
stored with the Respondent.
3. Pickup and delivery of records. (See A.1.6)
4. Increase the efficiency of the entities records management program to include, but is not limited
to: Use of automated forms to transmit storage data; monthly reporting of records activity to
customer offices; access to retention/control schedule data for customer offices; and access to
records center systems for records management staff. (See A.1.6)
5. Coordinate with Records Destruction Respondent and/or subcontractor. (See A.1.8)
6. Storage of records in a variety of media.
7. Shredding of materials stored at the facility. (See A.1.8)
8. Services will permit a Customer to determine records storage, accession, access, retrieval, and
disposition in accordance with each Customers policies and procedures. (See A.1.6)
9. Provide all necessary assistance for the determination of appropriate protection of hard copy paper
records, non magnetic media, microform magnetic media, CDs, MP3s, DICOM and other
miscellaneous items as needed. (See A.1.7)
10. Perform Digital Imaging and Communications In Medicine (Senate Bill 1082). Secure and store
abandoned mammography records and make those records available to the affected
mammography patients for a minimum of 12 months from the date the contractor takes possession
of the records. See (A.1.8)
