Real Estate Management Services for NCC Rental Portfolio, Ottawa/Gatineau
Real Estate Management Services for NCC Rental Portfolio, Ottawa/Gatineau
The NCC manages approximately 612 leased properties and the rental portfolio comprises of 287 residential, 100 commercial, 145 agricultural, 48 recreational,
16 land, and 16 institutional.
The National Capital Commission (NCC) is calling for Proposals from experienced property management companies to provide property management and leasing services for its portfolio of rental properties.
The scope of work for the Real Estate Management Services under this Request for Proposals (RFP) shall include but not be limited to: property management, leasing/re-leasing, lease administration, and project management.
This RFP contains numerous Mandatory Requirements that must be met by Proponents in order for their Proposal to be considered.
The resulting Contract, if any, shall be for a period of five years, commencing on April 1, 2009 and ending on March 31, 2014. The NCC shall have the right, in its unfettered discretion, to extend this Contract for three successive periods of two years, up to March 31, 2020. If the NCC exercises its right to extend this Contract, written notice shall be delivered to the Manager not less than six months prior to the expiry of the Term for the first extension period, and not less than six months prior to the expiry of the first extension period for the second extension period, and not less than six months prior to the expiry of the second extension period for the third extension period. The Manager agrees that if the NCC exercises its right to extend, then the Manager shall be obliged to continue to perform all its obligations hereunder during such extended periods, save and except for the Fee, which may be adjusted according to the formula described in Article 3.5.2.1 depending on the type of Fees.
Proponents are requested to attend, at their cost, a Site Visit and a Bidders Conference. The site visit shall commence at 40 Elgin Street, room 702, Ottawa, Ontario promptly at 08:30 hrs Ottawa time on June 25, 2008. The NCC will provide bus transportation for the site tour. The bidders conference shall commence at the National Capital Commission, 40 Elgin Street, Room 702, Ottawa, Ontario promptly at 13:30 hrs Ottawa time on June 25, 2008. Attendees are requested to register by no later than 17:00 hours, Monday, June 23, 2008 for the site visit by fax addressed to the NCC Contracting Authority.
The NCC reserves the right to not accept the Detailed Proposal that receives the highest rating or that offers the lowest fees or any or all of the Detailed Proposals submitted, to cancel the RFP, and/or to re-issue the RFP in its original or revised form.
RFP documents can be obtained only from MERX.
All inquiries shall be in writing and shall be directed exclusively and without exception to the Contracting Authority.
A public tender opening will be held on Thursday, July 17, 2008 at 3:00pm, Ottawa time at 40 Elgin Street, Ottawa, Ontario in room 306.
All bids must be in Canadian funds.
Payment is NET 30 days.
The procurement process of this tender is subject to Chapter 10 of the North American Free Trade Agreement.
