REQUEST FOR PROPOSALS for Neighborhood Stabilization Program Management Services
The Indiana Housing and Community Development Authority ("IHCDA") seeks to contract with an independent contractor to provide program management services for the Neighborhood Stabilization Program as detailed in the Scope of Services below.
SCOPE OF SERVICES
The Department of Housing and Urban Development ("HUD") created, pursuant to Title III Division B of the Housing and Economic Recovery Act of 2008, the Neighborhood Stabilization Program ("NSP1") in order to assist areas that have been disproportionately affected by foreclosures, blight and abandonment. The Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 provided additional funds to be used NSP in accordance with the additional requirements set forth in said act ("NSP3")HUD has allocated an award to the State of Indiana under NSP1 and NSP3 (NSP1 and NSP3 hereinafter referred to as "NSP"). The purpose of this RFP is to solicit proposals for a vendor to provide management services for the effective and total distribution of these funds in accordance with all applicable State and Federal regulations.
In consultation with IHCDA, the vendor will be responsible for coordinating and managing the administration of the NSP in the following ways:
1.) Provide technical assistance regarding eligible activities under and use of funds awarded through NSP to all potential sub-recipients, sub-grantees, and community partners based on NSP rules and regulations.
2.) Coordinate NSP activities with all IHCDA department managers relating to NSP to ensure compliance, develop timelines, and attain NSP goals.
3.) Work closely with IHCDA's Operations Department and the Chief Real Estate Development Officer to monitor progress towards commitment of all NSP funds within the HUD deadlines.
4.) Utilize and adapt existing IHCDA systems in order to ensure compliance with all NSP regulations, which would include but not be limited to:
a. Coordinate with IHCDA to ensure documentation of all activities carried
out directly (i.e., not through a sub-recipient) showing IHCDA compliance
with NSP requirements such as affordability requirements, property
standards, lead-based paint requirements, income verification
documentation, tenant protections, records retention, Fair Housing, lender
compliance with the "Statement on Subprime Mortgage Lending",
Environmental regulations, Davis-Bacon Act requirements, procurement
regulations, and the Uniform Relocation Act.
b. For NSP funds distributed to sub-recipients (LUG or public agency),
undertaking and documenting reviews and audits, including on-site
reviews, to ensure projects meet requirements of 42 USC 5304(e)(2)
(money used in compliance with performance criteria of 5304(e)(1)).
c. Coordinate with IHCDA to ensure maintenance of all records necessary to
facilitate review by HUD of IHCDA administration of NSP under 24 CRF
570.493 (HUD reviews and audits).
d. Coordinate with IHCDA to ensure maintenance of records about the
purchase and sales price for each property that is assisted with NSP funds,
including properties assisted only with down-payment and rehabilitation
funds.
e. Coordinate with IHCDA to adapt existing systems for monitoring use of
all program income received by IHCDA to ensure use for eligible NSP
activities before IHCDA withdraws additional cash from HUD.
f. Coordinate with ICHDA to collect all information necessary to prepare
online quarterly performance reports that will be transmitted to HUD
using the Disaster Recovery Grant Reporting system ("DRGR") in real
time.
g. Preparing and submitting monthly financial reports to HUD with copies to
specified IHCDA managers about NSP obligations and expenditures.
h. Working with sub-recipients to identify and negotiate discount purchase
prices for REO properties to be acquired using NSP funds.
5.) Ensuring that all of the above services are performed in an efficient and timely manner and delivered with a high level of professionalism as well as in compliance with all applicable State and Federal laws.
6.) Work with HUD monitors to ensure that IHCDA closes out the NSP programs. If the HUD monitor identifies any findings or concerns, work to resolve such concerns in a timely and satisfactory manner.
7.) Prepare board memos and attend IHCDA board meetings as requested by IHCDA to provide updates to IHCDA board of directors regarding NSP.
8.) Attend HUD NSP webinars in order to understand program updates and clarifications issued by HUD and implement those updates and clarifications as required.
9.) Participate in the review and update of the NSP Award manual.
10.) Make site visits to NSP sub-recipients for purposes of performing training and technical assistance and monitoring compliance with program regulations.
11.) Participate in any monitoring of NSP conducted by HUD and the HUD Office of Inspector General. Resolve any concerns and findings identified by HUD and the HUD Office of Inspector General in a timely and satisfactory manner.
