REQUEST FOR PROPOSALS – WEB DEVELOPER AND DESIGNER
The organization is seeking proposals from web developers to redesign and restructure its main website, consistent with the organization’s needs and branding.
The organization reserves the right to accept or reject all or part of any Proposal, and to accept the Proposal that is in the best interest of the organization.
1. ABOUT PRIDE TORONTO
Pride Toronto is incorporated as a not-for-profit corporation without share
capital under the laws of Ontario. It is governed by a Board of Directors and administered by a staff of approximately 5. The 2011 Annual Report is available online at http://www.pridetoronto.com/downloads/2011%20Annual%20Report.pdf.
Mission: Pride Toronto exists to celebrate the history, courage, diversity and future of Toronto's Lesbian, Gay, Bisexual, Transsexual, Transgender, Intersex, Queer, Questioning, 2 Spirited, Allies communities.
Vision: Pride Toronto will:
· Run a not-for-profit organization, committed to volunteers and staff
· Create a safe space to engage communities in the celebration of their sexuality
· Coordinate a series of pre-eminent arts & cultural events, including the annual Pride celebration, that empower and support our communities
· Connect with and help develop our communities, fostering essential partnerships
· Capture and build upon our organization's and our communities' history
· Provide a platform for education through a significant public presence.
Values: We will:
· Honour – our past by remembering our history.
· Protect – our future by reaching out, educating and defending our right to celebrate.
· Value diversity – by accepting and respecting differences and working to understand the diverse cultural complexities that influence identity, assumptions, behaviours, expectations, and beliefs.
· Celebrate – with provocative, racy, and outrageous events
· Engage – the diversity of our communities to participate in events and facilitate community development.
· Recognize – and acknowledge, the involvement and contributions of volunteers, staff and stakeholders.
· Respect – volunteers, staff and stakeholders by creating and sustaining an environment where we treat each other with respect and dignity.
· Sustain – the organization by ensuring transparency in our actions and accountability with, and to, our communities.
· Manage – with fiscal responsibility and foresight, ensuring the viability of the organization and the fulfillment of its mission.
2. Project Description and Scope
Pride Toronto requires visual, graphic, and technical development of its website and a content management system for user-friendly ongoing maintenance by Pride Toronto staff and volunteers.
Pride Toronto’s current website is built on the ExpressionEngine platform and is maintained and updated internally by staff and volunteers.
The site will use a combination of static information, and interactive best web 2.0 practices to create a clean, dynamic and intuitive user interface. At minimum, it will:
· Serve as the main news distribution channel for Pride Toronto through the year for organization members and the public
· Be an organizing tool for the festival, parades and marches. It will provide the public with up-to-date information about events and affiliated events, allowing visitors to plan their participation Pride Toronto’s program of events
· Be mobile device-friendly, taking advantage of location-based capabilities where desirable and feasible
· Integrate or coordinate with Pride Toronto’s volunteer management site, makepridehappen.ca
· Incorporate sponsor, partner, and affiliate information as required
· Host documents and resources for members of Pride Toronto
Target Audience
· Toronto’s LGBTTIQQ2SA communities
· Pride Toronto festival attendees, including local residents and tourists
· Pride Toronto members and volunteers
Responsibilities
· Art direction
· Visual and graphic design, based on Pride Toronto’s branding
· An analysis of current web traffic and uses of the existing website
· Site architecture
· Accessible design: W3C compliant front end coding (css/html)
· Mapping functionality
· Mobile-friendly design
· Dynamic calendar for Pride Week and year-round events
· Password-protected user accounts and role-based permissioning
· Member profiles
· Web 2.0 capabilities: forum/blog/discussion capabilities
· YouTube/Vimeo channel/capability to upload videos and podcasts
· RSS feeds
· Social networking integration
· CMS capability for multi-language plug-ins to be enabled in the future for static content
· Content management system (CMS) training to four Pride Toronto staff in order to ensure in-house long-term sustainability, update, and upkeep
3. Proposal Process
Interested consultants are invited to submit a proposal outlining: your proposed methodology and approach; project steps, deliverables and timelines; relevant qualifications of your team; examples of relevant past work, and budget expectations.
4. Successful Bidder’s costs
All costs and expenses incurred by the Proponent relating to the proposal and any negotiations with Pride Toronto will be borne by the Proponent. Pride Toronto is not liable to pay such costs or expenses or to reimburse or compensate Proponents under any circumstances, including the rejection of any or all the Proposals. Pride Toronto will not accept responsibility for any delays or costs associated with any interviews.
5. Capacity to Perform
Pride Toronto expects that all proponents will be able to furnish satisfactory evidence that they have the ability, experience, knowledge, accreditation and capital to enable them to complete the contract successfully and on time.
6. Rejection of Proposal
Pride Toronto reserves the right to reject any or all Proposals at its sole discretion for any reason whatsoever.
7. Confidentiality of Information
All information obtained by the proponent in connection with this Proposal is the property of Pride Toronto. It shall be treated as confidential and not used for any purpose other than for replying to this Request for Proposal and for fulfillment of any subsequent contract arising from it.
8. Submission Format
The proposal must clearly outline your understanding of the scope of the work requirements including:
1. Profile of the proponent
2. Discussion of the development approach
3. Relevant experience and qualifications of the individuals (if applicable) who will perform the work
4. Information as to the proposed engagement team including the names and brief resumes of the staff who will be assigned to the project
5. List of not-for-profit related clients that might be relied upon to provide a reference.
6. Required Proposal Content
The proposal, at a minimum, must include an outline of the proposed approach to the engagement including the following:
a. An understanding of Pride Toronto’s requirements
b. Overview of the approach to be used
c. A time phased project work plan including a breakdown of stages and activities, milestones and deliverables, and resource allocation
d. Reporting mechanisms/outputs
e. A firm quotation for the term of the contract. Fees quoted shall include management consultation with the Consultant on various matters of a minor nature.
Deadline for proposals is 4:00pm on Monday, March 5, 2012. Proposals may be submitted by email to: [email protected]. Email submissions must be in pdf include “website design” in the subject.
Terms and Conditions
Bids are due on the date specified above. All bids will be reviewed to make sure they meet the selection criteria. All emailed bids must be in pdf format. Selected proposals will be short-listed and companies will be contacted within one week of closing date.
Contact
Proposals must be sent by email in pdf format to [email protected] and must include “Web Developer and Designer” in the subject heading of your email.
Expected Start Date: Week of March 10, 2012.
Proposals must be submitted to Ryan Lester, Director of Fundraising, no later than
4 p.m., March 5, 2011. Email submissions will only be accepted in Adobe PDF format and must be sent only to [email protected].
If further information is required, please contact:
Ryan Lester
Director of Fundraising
Pride Toronto
14 Dundonald Street
Toronto ON M4Y 1K2
416-927-7433 Ext. 230 | [email protected]
