Provide Document Shredding Services
Contractor shall:
Provide all labor, materials and equipment necessary to provide secure on- site shredding services for
the College.
Respond within 48 hours of request for as needed requests for shredding.
Provide on- site shredding service in such a manner as can be witnessed by the Contract Coordinator or a College Representative.
Provide all services on the premises.
Have secure (locked) mobile document destruction vehicles.
Provide and maintain ten (10) locked secure containers no larger than 96 gallons free of charge to the college.
College may request that the contractor add/delete containers as deemed necessary at NO additional charge to the
College.
Contact the Colleges Contract Coordinator one day prior to the scheduled shredding day to arrange service. If the scheduled shredding day is a holiday, contractor shall contact the Contract Coordinator the first business day before the holiday to schedule service.
Keep containers clean inside and outside. Containers remain the property of the contractor.
Pickup and replace containers when shredding. College shall not be responsible for movement of containers from
storage area to contractors shredding vehicle.
Not remove unshredded documents from the College at any time. Material shall be shredded in a manner such that
Contractors employees will never see or handle unshredded documents.
Provide a service receipt to be signed by Contract Coordinator or College Representative for each service. Contractor shall leave a copy of receipt with the Contractor Coordinator or College Representative witnessing shredding. Receipt shall include date of shredding, pounds shredded, signature of contractor and college representative in attendance.
Provide an affidavit of destruction to Contract Coordinator or College Representative witnessing shredding immediately upon completion of shredding services.
Provide a certificate of destruction document to the Contract Coordinator within (15) days of disposal of colleges shredded material. Document shall include disposal site and verification of destruction.
Invoice on a monthly basis after performance of services. Invoices will indicate the service period for which charges are being invoiced and shall be itemized to show total amount of documents shredded in pounds and date(s) of shredding.
