Programmatic Environmental Assessments & Fire Management Plans
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number for this procurement is 140A0318Q0109 and is issued as a Request for Quote (RFQ). The Bureau of Indian Affairs (BIA), Southern Plain Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFQ).
The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-99 dated June 15, 2018.
This solicitation is an Indian Small Business Economic Enterprise (ISBEE) set-aside. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. As part of your offer, you must complete and return the Indian Economic Enterprise Representation form (DIAR Clause 1452.280-4 (see attached)). The associated North American Industry Classification System code (NAICS) is 541620, Environmental Consulting Services, and the size standard is $15 Mil.
The Bureau of Indian Affairs (BIA), Southern Plains Regional Office, is soliciting offers for Programmatic Environmental Assessments and Fire Management Plans.
CLIN 00010 and Price Schedule:
Programmatic Environmental Assessment (PEA) for the Southern Plains Agencies within Oklahoma to include Concho Agency-OKCOA, Pawnee Agency-OKPAA, Anadarko Agency-OKANA and Southern Plains Region Direct Service-OKSPA.
Quantity: 1 @ $________________________
Individual Environmental Assessment (EA) for the Horton Agency-KSHOA
Quantity: 1 @ $________________________
Individual Environmental Assessment (EA) for the Alabama-Coushatta Tribe of Texas
Quantity: 1 @ $________________________
Individual Environmental Assessment (EA) for the Kickapoo Traditional Tribe of Texas
Quantity: 1 @ $________________________
Spatial Wildland Fire Management Plan (SFMP) for the BIA, Concho Agency
Quantity: 1 @ $________________________
Spatial Wildland Fire Management Plan for the Alabama-Coushatta Tribe of Texas
Quantity: 1 @ $________________________
Spatial Wildland Fire Management Plan for the Kickapoo Traditional Tribe of Texas
Quantity: 1 @ $________________________
Depending on the availability of funds, the Government may award all items listed above or the assessments/plans which are a priority to the BIA, Branch of Natural Resources.
Description of Services:
The purpose of this statement of work is to comply with the 1995/2001 Federal Wildland Fire Management Policy and the National Environmental Policy Act (NEPA) of 1969, as amended, and other tribal, environmental or cultural resource laws and regulations related to development of a Programmatic Environmental Assessment (PEA) for Southern Plains Agencies within Oklahoma (Concho Agency-OKCOA, Pawnee Agency-OKPAA, Anadarko Agency-OKANA and Southern Plains Region Direct Service-OKSPA). Individual EA's will be developed for Horton Agency (KSHOA), Alabama Coushatta Tribe of Texas and Kickapoo Traditional Tribe of Texas.
The PEA and separate EAs are needed to evaluate the potential impacts of decisions related to the development of Southern Plains Spatial Wildland Fire Management Plans.
The PEA and EAs will be tiered to the background included in the Joint Oklahoma, Kansas and Texas Draft Environmental Impact Statement/BLM Resource Management Plan and BIA Integrated Resource Management Plan (specific to wildland fire) for soundness and use as a basis for developing PEA, develop an existing Fire Management Plan for Agencies listed that conforms to the Interagency Spatial Fire Management Plan Template.
This statement of work includes the development of Spatial Wildland Fire Management Plans for the Bureau of Indian Affairs (BIA) Concho Agency, Alabama-Coushatta Tribe of Texas and Kickapoo Traditional Tribe of Texas. Fire Management Plans are required by Department of Interior policy and contain operational and strategic elements that describe how to manage fire program components such as: response to unplanned ignitions, hazardous fuels and vegetation management, burned area emergency stabilization and rehabilitation, prevention, community interactions and collaborative partnership roles, and monitoring and evaluation programs. Fire Management Plans are vital for agency managers to make informed decisions on the management of wildland fires on federal lands.
Fire Management Planning Area
The Concho Agency is home to the Cheyenne and Arapaho Tribe and is located in areas of northwestern Oklahoma. There are approximately 11,500 resident members, who receive various services through the tribal office. The tribes own over 10,500 acres of land in eight counties, as well as maintaining jurisdiction over approximately 70,000 acres of individual allotments. Planned and unplanned ignitions occur throughout the Trust lands and fire program complexity is rated as moderate. Fire suppression and prescribed fire are currently managed by the BIA.
The Texas Alabama-Coushatta Reservation is approximately 17 miles east of Livingston, Texas with approximately 4,600 acres. Fires are a low occurrence but timber is of value to the Tribe.
The Kickapoo Traditional Tribe of Texas is located on the Rio Grande on the US-Mexico border in western Maverick County, just south of Eagle Pass, TX. Approximately 960 enrolled members with approximately 200 acres.
Fire Management Plan Document Requirements:
1. Refer to Interagency Spatial Fire Management Plan Template or requirements and additional guidance
2. Office of Wildland Fire Policy Memorandum 2014-005
3. Refer to TX-ACA FMP and Categorical Exclusion June 2004
EA Document Requirements:
1. Refer to Environmental Assessment Document Requirements in the BIA NEPA Handbook 59 IAM 3-H, August 2012 for guidance
2. Refer to Indian Affairs Manual, Part 59, Chapter 3, Environmental and Cultural Resources Management, National Environmental Policy Act
Performance Requirements:
The Contractor shall:
Upon award of the contract, the contractor shall attend a kickoff meeting to meet with Region and Agency Representatives to review and discuss work plan, prepare an attendance sheet and monthly progress report tracking completion of documents, collect relevant data and contact information for completion of PEA, EAs and SFMP's.
Furnish all services, personnel, materials, equipment and facilities necessary for the production of a Fire Management Plan and EA in accordance with the requirements and guidelines detailed in the attachments.
Ensure that the Fire Management Plan objectives and PEA and EA alternatives are consistent with existing agency and tribal resource management plans, programs and policies.
Initiate agency and tribal consultation to develop Fire Management Plan elements and PEA/EA alternatives; identify issues, concerns and opportunities through scoping sessions; summarize participation, findings and responses in the PEA and EAs.
Prepare a scoping report; review, direct changes and acceptance of the Draft Fire Management Plan, Final Fire Management Plan, Preliminary Draft PEA/EAs, Draft PEA/EAs, Preliminary Final PEA/EAs, and Final PEA/EAs; allow 14 business days for BIA and Tribal to review and approve; address comments received from the 30-day public review process; prepare a mailing list; distribute copies of the Draft and Final Fire Management Plan and the Draft and Final PEA and EAs; and prepare a Draft Finding of No Significant Impact (FONSI) for the PEA and each EA.
Include high quality graphics and maps related to the final document; include narrative graphs, charts, photos, tables, figures, etc., necessary to describe existing conditions and support selected program strategies and management responses.
Establish a good working relationship with the BIA and Tribal officials in order to secure the necessary information for the project.
If needed, the Contractor may utilize an Indian Economic Enterprise subcontractor upon receiving approval from the Contracting Officer.
The BIA shall:
Assist the Contractor with agency and tribal consultation, scoping and public meetings; review and comment on preliminary and draft documents; development of a mailing list.
Coordinate further work on the documents, via the Contracting Officer, for compliance with relevant regulations.
Provide the Contractor with maps and shape files detailing the location of the proposed project area. These files and maps must be returned to BIA upon completion of the project.
Provide the contractor with copies of plans and analysis from other plans and NEPA documents previously prepared for the Region and Agencies if the information is pertinent to the proposed project area. Examples include:
* Fire Management Plans
* Categorical Exclusions
* Joint Oklahoma, Kansas and Texas Draft EIS/BLM Resource Management Plan and BIA Integrated Resource Management Plan
Deliverables:
1. Draft Fire Management Plan. The Contractor shall deliver one electronic and ten hard copies of the Draft Fire Management Plan to the Southern Plains Regional Director, Concho & Horton Agency Superintendent and Regional FMO for review, distribution, and comment within 45 days of notice to proceed or notification of award. The Contractor shall make changes or corrections to the Draft Fire Management Plan before it is finalized as a Final Fire Management Plan.
2. Final Fire Management Plan. The Contractor shall deliver one electronic and five hard copies of the Final Fire Management Plan to the Southern Plains Regional Director, Concho Agency Superintendent, and Regional FMO within 15 business days from receipt of final comments and edits from the BIA, Cheyenne & Arapaho and Alabama-Coushatta Tribes.
3. Preliminary Draft PEA/EA. The Contractor shall deliver one electronic and ten hard copies of the Preliminary Draft PEA and EAs to the Southern Plains Regional Director, Concho & Horton Agency Superintendent and Branch of Natural Resources for review and comment within 105 days of notice to proceed or notification of award. The Contractor shall make changes or corrections to the Preliminary Draft EA before it is finalized as a Draft EA and distributed for public and Tribes review and comment.
4. Draft PEA/EA. The Contractor shall deliver one electronic and ten hard copies of the Draft PEA and EAs to the Southern Plains Regional Director, Concho & Horton Agency Superintendent and Tribes and Branch of Natural Resources for review and comment prior to announcing the public review period.
5. Preliminary Final PEA/EA. The Contractor shall deliver one electronic and five hard copies of the Preliminary Final PEA and EAs to the Southern Plains Regional Director, Concho & Horton Agency Superintendent and Branch of Natural Resources 15 business days from the closing date of public review period.
6. Final PEA/EA. The Contractor shall deliver one electronic and five hard copies of the Final PEA and EAs to the Southern Plains Regional Director, Concho & Horton Agency Superintendent and Branch of Natural Resources 15 business days from receipt of final comments and edits from the BIA.
7. Draft Findings of No Significant Impact (FONSI). The Contractor shall deliver an electronic copy of a Draft FONSI to the Concho Agency Superintendent and Southern Plains Regional Director and Branch of Natural Resources when the Final PEA and EA is submitted.
8. The Contractor shall provide the BIA all pertinent information, tabulations, photos, charts, maps, graphics, tables, figures, etc., on compact disks or other form of data storage compatible with the BIA's software. All copies and data files provided to the Contractor for use in the development of the EA shall be returned to the BIA.
ATTACHMENTS:
1. Indian Economic Enterprise Representation
2. Department of the Interior, Department Manual Part 620
3. Guidance for Implementation of Federal Wildland Fire Management Policy
4. Wildland Fire Management Plan Templates
5. Environmental Assessment Document Requirements
6. Indian Affairs National Environmental Policy Act Handbook 59 IAM 3-H, August 2012
7. Indian Affairs Manual Chapter 3 Part 59, Environmental and Cultural Resources Management
8. Office of Wildland Fire Policy Memorandum 2014-005
9. TX-ACA FMP & CatEX
10. Alabama-Coushatta Tribe Fire Management Plan, dated Aug. 16, 1999
11. BIA, Southern Plains Regional Map
12. Memorandum Dates 8/6/2018 on Additional Guidance on EA's
Period of Performance: The contract shall be completed within 180 days from the contract award date.
PROVISION FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition.
FAR 52.212-2 - EVALUATION - COMMERCIAL ITEMS
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(i) Technical Capability to perform services to meet the BIA's requirements and submit documentation to verify
(ii) Past Performance
1. Past performance contact information for minimum of two references for which work was conducted which was similar in scope, magnitude and complexity to the requirements described in this solicitation:
a. Company Name
b. Company Address
c. Company Point of Contact Name
d. Contact Phone Number and E-mail Address
e. Description of Services/Price
f. Period of Performance
g. If applicable, explanation of any problems or delays encountered.
(iii) Price
1. Price will be evaluated in order to determine if it is reasonable in accordance with FAR Parts 13.106-3 and 15.402(a)(2). Offers should be sufficiently detailed to demonstrate their reasonableness.
Technical Capability and Past Performance, when combined, are equal to price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
FAR 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS
The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.
FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEM
All terms and conditions identified under this FAR Clause are applicable to this Request for Quotation.
FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS and FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (DEVIATION)(NOV 2017), applies to this acquisition. The clauses cited within this clause as indicated below are applicable: 52.203-19, 52.204-10, 52.204-23, 52.209-6, 52.209-10, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.233-3, 52.233-4 and 52.242-5.
FAR Clauses incorporated by reference: 52.204-7, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-20, 52.222-22, 52.222-25, 52.225-25, 52.232-1, 52.232-16, 52.232-16 Alt I, 52.232-17, 52.232-25, 52.232-39, 52.232-40, 52.233-1, 52.237-1, 52.237-2, 52.243-1, 52.246-4, 52.249-4, 52.249-8, 52.252-1, and 52.252-2.
1452.226-70 Indian Preference (APR 1984)
1452.280-1 Notice of Indian small business economic enterprise set-aside (JUL 2013)
1452.280-3 Subcontracting limitations (JUL 2013)
Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)
Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).
"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.
Under this contract, the following documents are required to be submitted to the COR prior to submitting an IPP invoice:
* A copy of the Contractor's official company invoice that has already been reviewed and approved by the COR outside of IPP and prior to creating the IPP invoice
The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.
If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.
OMB MEMORANDUM M-11-32 Accelerating Payments to Small Businesses for Goods and Services
This policy requires agencies to accelerate payment to small business prime contractors to the full extent permitted by law with the goal of making payment within 15 days of receipt of a proper invoice. In return, prime contractors are expected to accelerate payment to small business subcontractors when they receive accelerated payments from the Government.
All questions shall be submitted via email to Margie M. Robinson at margie.robinson@bia.gov. Please reference solicitation number 140A0318Q0109 in the subject line of the email. All questions shall be submitted by 12:00 PM (CDT) on 23 August 2018. Quotes are due on Thursday, 6 September 2018 at 12:00 pm (CDT). Quotes may be sent via email to margie.robinson@bia.gov. Quotes shall be good for 30 calendar days after close of RFQ.
QUOTE SUBMISSION INFORMATION: Offer submissions must include the following items and in the following order:
1. Cover letter
2. Documentation supporting the Contractor's ability to complete the project and include list and resumes of personnel who will be assigned the project
3. Proposed work schedule and timeline
4. Pricing schedule associated with each phase as listed above
5. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include DUNS number)
6. Hardware, software and other equipment to be used in project implementation
7. Completed Indian Owned Economic Enterprise Representation (attached)
Offerors should check the FedBizOpps/FedConnect websites often for any solicitation amendments.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.
Robinson, Margie
