Procurement of vehicles for various locations in Japan under Blanket Purchase Agreement contract
***THIS IS A SOURCES SOUGHT NOTICE ONLY****
Naval Facilities Engineering Command (NAVFAC) Far East, Contract Execution Team, is seeking information on eligible business firms capable of procuring vehicles for various locations in Japan under a Blanket Purchase Agreement (BPA). This is a Sources Sought announcement for THE PURPOSES OF MARKET RESEARCH ONLY. The information received will be utilized within the Navy to facilitate the decision making processes and will not be disclosed outside of the agency. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid and is not construed as a commitment by the Government for any purpose other than market research.
Per FAR 13.303-1 (a), b a Blanket Purchase Agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing b charge accountsb with qualified sources of supplyb .
This contracting vehicle is used when the Government requires a supply or service but does not know when or how many items are necessary. The terms and conditions are established before the award of the BPA so that both the contractor and Government know what kind of items will be procured and for what amount. Per FAR 13.303-3 (a), the terms and conditions (at a minimum) include the following:
1. Description of agreement. Establishment of a Blanket Purchase Agreement for procurement of various types of vehicles (for example, sedan, trucks, vans, etc.). Vendors will be required to deliver vehicles ordered under the agreement by the dates specified in the order.
2. Extent of obligation.
The Government is obligated only to the extent of authorized purchases actually made under the BPA.
3. Purchase limitation. Up to the threshold for commercial items, as specified in FAR Part 12.
4. Individuals authorized to purchase under the BPA. The BPA holder (vendor) will be given a list of individuals authorized to place orders.
5. Placement of Order. Orders will be competed or rotated amongst all BPA holders.
6. Delivery tickets. All shipments under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:
i. Name of supplier.
ii. BPA number.
iii. Date of purchase.
iv. Purchase number.
v. Itemized list of supplies or services furnished.
vi. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated sys-tems, provided that the invoice is itemized to show this information).
vii. Date of delivery or shipment.
7. Invoices.
A complete and proper invoice shall be submitted via Wide Area WorkFlow (WAWF):
i. All vehicles will be subject to inspection and acceptance at time of delivery. An invoice shall be submitted within 14 days of acceptance.
ii. All invoices shall be supported by a delivery ticket or sales slip.
With the establishment of a BPA, NAVFAC Far East may issue orders to procure:
i. One (1) vehicle to be delivered to one location
ii. Two (2) vehicles to be delivered to one or to two (2) different locations
iii. Multiple vehicles to one location or to multiple locations
GENERAL INFORMATION:
In accordance with Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.
The North American Industry Classification System (NAICS) Code for this procurement is 3363## Motor Vehicle Parts Manufacturing (## represents the appropriate NAICS code depending on the type of vehicle).
SUBMITTAL REQUIREMENTS:
Interested firms should submit information as to the capabilities to perform the tasks set forth above.
The Statement of Capability (SOC) will determine the feasibility and/or basis for the Navybs decision to proceed with acquisition. Interested firms must submit a SOC, which describes, in detail, the firmbs capability of providing these services at various Military and other Federal facilities worldwide. Your SOC shall include the following: (1) full name and address of the firm; (2) name of point of contact (including titles, telephone and email address (3) indicate if the firm is registered in the Department of Defense (DOD) System of Award Management (SAM) database, include DUNS Number and CAGE Code; and (4) catalog of vehicles that the firm can offer.
Respondents will not be notified of the results of the Navybs market research.
NAVFAC FE will utilize the information for acquisition planning purposes. All data received in response to this Source Sought Notice marked or designated, as corporate or proprietary information will be fully protected from release outside the Government.
Please respond to this Sources Sought announcement electronically to Mr. Joshua Kaimikaua at joshua.kaimikaua@fe.navy.mil or Ms. Akemi Morita at akemi.morita.ja@fe.navy.mil no later than 2:00 PM Japan Standard Time (JST) on 3 August 2017. NO TELEPHONE CALLS OR FACSIMILES WILL BE ACCEPTED.
This is a Sources Sought announcement only, evaluation letters will not be issued to any respondent.
Joshua Kaimikaua at Joshua.kaimikaua@fe.navy.mil or
Akemi Morita at Akemi.Morita.ja@fe.navy.mil
