Procurement & Installation of Communication Equipment & Material
This solicitation is restricted (set-aside) to small businesses. Requirement to be awarded on a all or none basis. Quotes should reflect pricing on all items for consideration. Technical evaluation of vendor's quote will consist of PSOW (your intent to conform to what is asked of you in the PSOW) & price.
The items on this RFQ are for the Services for the Procurement (Provide) & Installation of the materials stated in the PSOW for the Communications Department at Naval Medical Center, Portsmouth, VA. Quotes should reflect pricing on all items for consideration.
Please provide government & destination pricing. Also, state warranty information for each CLIN Number (Line Item). If freight charges apply, indicate if charges will be "per shipment" or "single one-time charge".
Contractor shall supply a current published price list or if material is listed on a GSA/VA Federal Supply Schedule contract, please submit contract number, expiration date, SIN, & MOL for supplies &/or services being procured along with the Published Price List.
Solicitation will close on WEDNESDAY, 24 SEPTEMBER 2014. For further information, please contact Carolyn Johnson, Contracting Division, Materiel Management Department, Naval Medical Center, Building 250, 54 Lewis Minor Street, Portsmouth, VA 23708-2297, phone (757) 953-5740, fax (757) 953-5006. Bids should be received by fax, mail, or e-mail by the close of business (1700 Hours - 5:00 p.m. edt) on or before the closing date. E-mail address is adline.johnson@med.navy.mil.
PERFORMANCE STATEMENT OF WORK (PSOW) FOR INSTALLING MULTI-MEDIA EQUIPMENT
1.1 SCOPE
The Contractor is responsible to install government provided 42" TV and wall bracket. Also installation of AV equipment to include hanging TV, mounting Sympodium onto lectern mount and running associated cabling at Sewells Point Medical Clinic. Contractor is responsible to install all needed equipment to upgrade & program AMX system in the Simulation Center Conference room & Lab A & B. This package must include fully operational equipment/systems that meet the government requirements. All equipment must be tested prior to installation to ensure all components are fully operational. This design will include any changes, recommendations, wiring, etc., that will be required to interface with existing government provided equipment. All components installed must be fully operational prior to government testing/acceptance. This will be a turn - key installation. Listings of requirements for this room are included in this performance statement of work.
1.2 ASSUMPTIONS
The following assumptions are understood between NMCP-Communications Office and the contractor in the preparation of the estimate contained in this PSOW:
• The contractor is responsible to provide the Government with the necessary environmental requirements for equipment supplied as part of this PSOW.
• Contractor is to provide all equipment, material handling equipment (i.e., pallet jacks); labor, communications and anything else required fulfilling all the requirement of this contract in a turn key manner to include filling holes in walls, using fire stop if penetrating firewalls, and painting exterior walls. Paint samples and/or order information will be given to the contractor upon award.
• The contractor shall use any existing equipment electrical outlets in place.
• The contractor shall have a service location on site within a 50 mile radius of NMCP to be able to respond on-site within 4 hours of an initial service call if needed.
1.2 RESPONSIBILITIES
To successfully complete this project, close teamwork between the Government (Communications Office) and the contractor's team is essential. Government agrees to a timely assignment of personnel to positions designated as governmental in this PSOW and to acceptance of activities and responsibilities associated with them.
The contractor will designate an onsite Project Manager and alternate in writing and include work history with the bidding documents.
The contractor's project manager is responsible for:
• Directing all project activities
• Preparation of a project schedule
• Scheduling and project controls
• Preparing status reports
• Other activities as specified in this PSOW
a. Government Project Manager
The Government will designate a project manager for this task. The Project Manager will have full authority to act on behalf of the Communications Office, with respect to:
• Management of and schedule for the project.
• Accepting project deliverables.
• Arranging interviews, facility and base access and escorts, if required.
• Working with the Communications to insure there is an efficient exchange of information and that important and timely decisions are made.
• Provide signature of approval and acceptance.
• Other activities as specified in this PSOW.
• The Project Manager cannot authorize any additional obligations of funds.
1.3 PROJECT CONTROLS
The project schedule will identify and describe the tasks and activities required to produce the deliverables specified herein. The contractor will provide an initial implementation plan for the project. The contractor will provide necessary detail to the schedule to further identify task requirements in support of the PSOW. The project schedule shall be reviewed and updated on a weekly basis. Any changes shall be documented in a status report.
1.4 TASKS AND DELIVERABLES
Sewells Point Medical Clinic
• Electrical for Flat Screen
• 30ft Slim Series High Speed HDMI Cable w/ RedMere Technology
• Amplivox SN3230 No Sound Multimedia Computer Lectern-Mahogany
• Sharp LC-60LE650U 60-inch Aquos HD 1080p 120Hz Smart LED TV
• SMART Podium 518 interactive pen display with SMART Notebook software
• 35ft Super VGA HD15 M/M CL2 Rated Cable w/ Stereo Audio and Triple Shielding (Gold Plated)
• 2-Way SVGA VGA Splitter Amplifier Multiplier 400 MHz - Black Articulating mounting arm for Symposium
• Adjustable Tilting Wall Mount Bracket for LCD LED Plasma (Max 165 lbs, 52~71 inch), Extra Wide, Black
Simulation Center Conference Rooms(2)
• 5084 - Adjustable tilting wall mount bracket for LCD LED plasma, black
• LG Electroncis 50LB5900 50-inc, 1080P 120 Hz LED TV
• Miscellaneous cables and connectors
• Stainless steel wall plate with (1) HDMI feed thru
Simulation Center LAB A & B (2)
• Dalite cosmopolitan 4:3 format electric projection screen 120" Digital, 69"hx92"w
• 8x4 HDMI matrix switcher
• Atlona AT-HD500 VGA to HDMI converter/scaler
• AV Tool AP-536 HDMI audio extractor
• Miscellaneous cables and connectors
• Chief speed 0 connect above tile suspended in ceiling kit
• Chief universal projector mount
• Universal projector interface bracket
• NEC XGA, LCD 3300 lumen ultra short thru projector w/16w speaker, closed captioning and RJ-45
• Stainless steel wall plate with (1) HDMI feed thru
• Electrical hookups for 2 new screens and 2 new projectors
• Installation of 2 projectors with new HDMI cables
• Programmin of AMX system in divisible training room
Support Equipment
The contractor shall plan for and provide all required support for the proper operation of the new plasma screens. This will include all cabling, connections, computer support and termination of cables/fibers into the required communications closets. Additionally, any electrical installations will be the responsibility of the contractor.
Connectivity
The contractor shall ensure compatibility between new equipment and existing equipment in use throughout the command. The contractor shall include all required fittings, cables, connectors, and power requirements in the project and shall reflect these requirements in their bid.
Price Quotations
The contractor shall quote the price as a turn key installation.
1.5 DELIVERABLE
This paragraph describes the content of and sets the schedule for delivery of various documents throughout the project. Listed documents shall be delivered to the designated Government Project Manager for approval during the performance of this project.
• Project Schedule/Implementation Plan
• Status report
• Design drawings
The contractor shall provide a project schedule/implementation plan immediately after award. The contractor shall provide the necessary labor and manpower to successfully follow the intended plan.
1.6 ACCEPTANCE
• Satisfactory completion of all items in the Implementation Plan and acceptance by the Government Project Manager will designate satisfactory completion of the project.
• The contractor will demonstrate to the government project manager that all components and features are fully functional and operational before the system is accepted.
• The government will accept the room upon completion, no phasing.
• All design drawings and source code shall become property of NMCP upon completion of the project.
• There shall be no provision for additional charges
1.7 DEPENDENCIES
a. Equipment - All on-site work for this project will be performed in the above mentioned areas. The Government Project Manager is responsible for coordinating all network-related procurement and scheduling of the room for this project. The contractor will ensure timely delivery of all equipment ordered through this contract.
b. Facilities - The Communications Office is responsible for providing the contractor with facilities and system access. Comms will be responsible for handling any and all security-related issues pertained to this project, including providing escorted or unescorted access to the base/building where the team will be working. The contractor is responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc., from all new equipment purchased and installed under this PSOW.
c. Project Personnel - Communications will provide a Project Manager as the primary point of contact for the contractor's personnel. They will work to coordinate issues as necessary to include:
Communications, issue resolution and general project decision making.
Designated Comms staff will support deployment and training phases.
d. Character of Work and Workforce - The work must conform in all respects with the requirements of the contract.
• A strictly first class operation will be insisted upon. No incompetence or carelessness, no drugs and/or use of alcohol will be tolerated.
• The contractor's workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site and will be required to fill out a Criminal History Record Request supplied by the Communications Office for each employee. These must be submitted five business days prior to employees reporting on site. After five business days the Government will issue a temporary security badge and car sticker for the period of employment on site. The Navy reserves the right to approve employees working on site. Reasons for disapproval are: Any felony conviction within the last 10 years, any larceny misdemeanor in the last 10 years or any other reasons at the Governments sole discretion.
• Care of Government Facilities and Property - The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.
• Cleaning Up - At the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including available cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation beginning. If damage occurs, the contractor is responsible to restore and/or replace in a suitable manner any property both public and private that has been damaged or removed in the performance of this contract.
• NMCP and Clinic Command Regulations - All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.
Carolyn A. Johnson, Contract Specialist, Phone 757-953-5740, Fax 757-953-5006, Email adline.johnson@med.navy.mil - Danny W Davis, Supervisory Contract Specialist, Phone 757-953-2910, Fax 757-953-5738, Email danny.davis2@med.navy.mil
