Privatization of the Thermal Production and Distribution System at U.S. Army Garrison West Point, NY
DLA Energy, in conjunction with the United States Army, is amending Solicitation No. SPE600-15-R-0807 to extend the proposal due date for the Thermal Production and Distribution System (NAICS 221330) requirement.
Proposals will be accepted for the Thermal Production and Distribution System requirement only. The due date for proposals for the Electric and Natural Gas systems has passed, and no proposals will be accepted for those systems.
A copy of the amendment will be available on or after September 29, 2017, via the Federal Business Opportunity (FBO) system (https://www.fbo.gov).
Utilities Privatization (UP) is defined as the transfer of ownership and responsibility to a municipal, private, regional, district, or cooperative utility company or other entity, for the operations, maintenance, repair, future upgrades, and future utility systems replacements. The conveyance may consist of all right, title, and interest of the United States in the utility system. UP will be accomplished in accordance with 10 U.S.C. §2688 - Utility Systems: Conveyance Authority.
As a result of this solicitation, the firm(s) will be selected to assume ownership of the Thermal Production and Distribution System. The new owner shall operate and maintain the system and provide utility services to the Government. Any resulting contract, if awarded, will require the Contractor to furnish all facilities, labor, materials, tools, and equipment necessary to own, maintain, and operate the utility system. All responsibility for maintaining reliable service, including such items as environmental compliance, maintenance costs, major system renovations, construction, equipment, manpower, and overhead costs shall become the utility system owner's responsibility. The Contractor shall manage the maintenance, repairs, replacement, etc., of the system to ensure continuous, adequate, and dependable service for each Government or tenant connection within the service area. The Contractor shall be responsible for funding all capital investments required to acquire, maintain, and operate the utility system in a safe, reliable condition and to meet the requirements listed in the contract.
Real property interests will be conveyed in the form of a Right to Access or an Easement as a reference to the resultant contract. The utility system will be conveyed via a Bill of Sale upon award of the contract. Past performance information from potential offerors shall be submitted as directed in the solicitation.
Sources Sought Notices for this requirement were previously publicized under solicitation number SPE600-15-R-0807 on January 27, 2015 and March 9, 2016. Both Sources Sought Notices have closed and market research is complete. This requirement will be unrestricted. All responsible sources are encouraged to submit an offer.
Other-than-small businesses are required to submit a subcontracting plan with their offer. Interested sources may contact Carly Dubernas at carly.dubernas@dla.mil, Ryan Spahr at ryan.spahr@dla.mil, or James Thompson at james.j.thompson@dla.mil to be added to our offeror mailing list.
A copy of the solicitation will be available on or after September 29, 2017, via the Federal Business Opportunity (FBO) system (https://www.fbo.gov).
Secure Documents
As this requirement will be an unrestricted, competitive action, several of the solicitation documents will be posted as "secured" on the Federal Business Opportunity ("FedBizOpps" or "FBO") website. In order to view those documents, vendors will need to obtain special access. The process of obtaining access is somewhat lengthy, therefore all interested vendors are encouraged to begin that process as soon as possible. Instructions for obtaining access are provided below.
Please note that FBO has updated their security requirements, which requires that previously registered users must reactivate their account. See www.fbo.gov for more information.
Instructions for access to the FBO Secure Site
To access the secured, but unclassified, documents in the FBO system, vendors must follow these instructions:
1. Register in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/. For assistance with SAM, please contact the SAM help desk. Contact information is available at https://www.fsd.gov/.
2. Once registered in SAM, go to the FBO website at https://www.fbo.gov/ and log in. Verify your SAM registration within the FBO system. For assistance with FBO, please consult the FBO Vendor Guide, which is available at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf.
3. After your SAM registration is verified in the FBO system, please follow the steps as outlined below:
a) Begin by clicking on the secured document link, which should then provide you with the corresponding link for the DD Form 2345, Military Critical Technical Data Agreement. The DD2345 is also available at
http://www.dlis.dla.mil/JCP/forms/DD2345Form.pdf.
b) Fill out the DD 2345 and submit a hard copy of the original form, together with all required documentation, to the Defense Logistics Information Service (DLIS), U.S./Canada Joint Certification Program (JCP), at the address listed on the form.
c) JCP will return an approved and signed certified form, which will include your certification and expiration date. Please note that delays may be incurred if forms and/or required documentation are incomplete or incorrect.
d) For assistance with the DD2345, or to inquire about the acceptability of electronic provision of documentation, please contact the U.S./Canada Joint Certification Office, DLIS. Contact information is available at http://www.dlis.dla.mil/jcp/team.aspx. DLA Energy is not involved in the approval process and cannot provide assistance with processing.
e) Once approval is received, it can take up to 24 hours for the JCP information to reach all systems.
4. Once you receive the approved DD2345 from JCP, and have verified your status on the JCP website, enter the FBO system and click on the secure document link. The FBO system will require you to enter your MPIN. If you are not prompted to enter a MPIN, please contact the FBO help desk. Contact information can be found at https://www.fsd.gov/.
a) The MPIN is a mandatory data element created by the SAM registrant which must have nine characters [consisting of at least one letter (upper or lower case) and one number, with no spaces or special characters permitted]
b) The MPIN allows access to related acquisition systems (i.e. ORCA and PPIRS). It also validates access to sensitive, but unclassified, documents associated with a notice posted to FBO.
5. Following verification of the MPIN in FBO, vendors must then submit a request for explicit access to the secure documents through the FBO system by clicking on the secure document line, then clicking the "Request Explicit Access" button. Upon requesting explicit access in the FBO system, vendors should send an email notification to the DLA Energy personnel assigned to the procurement, so that they can approve the request in the FBO system. Vendors will receive an email once the access request has been approved by DLA Energy.
Once the MPIN has been verified in the FBO system and explicit access has been granted, vendors will be able to enter the system and view the secure documents.
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U.S. Army Garrison West Point will be available for additional site visits on 27-30 November and 4-7 December, 2017. If interested in an additional site visit please provide the following:
Company name
Full name of each attendee
Specific locations, components, and/or facilities you wish to visit
Which date(s) you specifically plan to attend*
*If you are requesting more than one day, please provide an itemized breakdown per visit, to identify locations and attendees to help the Government facilitate your site visit request
Provide the requested information at least one (1) week prior to attending so the installation can properly prepare for your arrival.
Carly Dubernas, Contracting Officer, Phone 703-617-1460, Email carly.dubernas@dla.mil - Ryan Spahr, Contract Specialist, Phone 703-617-1462, Email ryan.spahr@dla.mil
