Preventive Maintenance on Potable and HVAC Water systems
Enclosed is a Request for Quotations (RFQ) for preventive maintenance services on Potable and HVAC Water systems. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
An award, if one is made, will only be made to a vendor which is registered in the System for Award Management (SAM) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. If you are registered in SAM, please provide proof upon quoting.
Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
The guidelines for registration in SAM are also available at:
https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx
Offerors shall also submit the price proposal inclusive of Defense Base Act (DBA) insurance charges as a separate line item. DBA insurance is different from Workmen's Compensation Plan (WCP) and DBA insurance premium charges will be reimbursed by the U.S. Government. Offerors shall estimate the cost of DBA premium after contacting the authorized insurance provider. Once the contract is awarded, you shall reach out to the insurance provider and pay the premium. The receipt and insurance policy shall then be forwarded to the Embassy for reimbursement. Offers will not be accepted without DBA insurance costs.
All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:
• Be able to understand written and spoken English;
• Have an established business with a permanent address and telephone listing;
• Have the necessary personnel, equipment and financial resources available to perform the work;
• Have all licenses and permits required by law;
• Meet all insurance requirements;
• Have no adverse criminal record;
• Have no political or business affiliation which could be considered contrary to the interests of the United States;
• Have good experience and past performance records; and,
• Identify specialized experience and technical competence required to complete the work in accordance with this solicitation.
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.
Tessa Henry, General Services Officer, Phone 24107025377, Email HenryT2@state.gov - Judith Abourou, Procurement Agent, Phone 0024101457276, Email abouroujh@state.gov
