Preventive Maintenance and Repair of Cranes, Hoists, and Lifting Devices.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Cranes, Hoists, and Lifting Equipment Service Maintenance and Repair
Synopsis:
This is a combined synopsis/solicitation for a commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-68. The solicitation number for this requirement is W91ZLK-14-T-0487. This requirement is being solicited as Total Small Businesses set aside. The associated North American Industry Classification System (NAICS) Code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Government contemplates award of a Firm-Fixed Price contract to the lowest priced responsible offeror.
Description of Requirement:
The intent of this contract is to acquire Preventive Maintenance and Repair Services contract for the cranes, hoists, and lifting equipments located at the US Army base Aberdeen Proving Ground, MD for a period of one year and including two option years. For more specific information regarding this requirement, see below Performance Work Statement (PWS).
INSTRUCTIONS to OFFERORS:
A quote registry attached shall be used as the format for submissions of offers.
All quotations must be signed, dated, and submitted via email to [email protected] by 7 July 2014 at 4:00 p.m. Eastern Time. (Preferred method) or via U.S. Mail at:
US Army Contracting Command- Aberdeen Proving Ground
Tenant Contracting Division, Service Branch
ATTN: Rex M, Valdez, C2-101
6001 Combat Drive
Aberdeen Proving Ground, MD 21005
All offeror's shall fill-out Unit price, Base Year cost, Two Option Years costs, and Total Cost for each year quoted for item numbers 0001AA through 0001AI. Partial quotes will not be evaluated.
All quotations from responsible sources will be fully considered. Vendors who are not registered in the System for Award Management (SAM), www.sam.gov, database prior to award will not be considered. Vendors may register with SAM online at the website link provided.
For questions concerning this solicitation, contact Rex M. Valdez, Contract Specialist, via email at [email protected]. All questions must be received by 27 June 2014 at 4:00 p.m. Eastern Time.
The Government reserves the right to cancel the referenced solicitation if deemed to be in its best interest.
08 April 2014
PERFORMANCE WORK STATEMENT
INSPECTION, MAINTENANCE, AND REPAIR OF CRANES, HOISTS, AND
LIFTING DEVICES
EDGEWOOD CHEMICAL BIOLOGICAL CENTER, APG-EA
1.0 SCOPE OF WORK. This is a Non-Personal services contract to perform
inspections, preventive maintenance, remedial repairs and modifications on
stationary cranes, hoists, and lifting devices at the U.S. Army Edgewood Chemical
Biological Center (ECBC), Aberdeen Proving Ground, Edgewood Area (APG-EA),
MD 21010-5424, in accordance with commercial standards. This is a firm fixed
price (FFP), reflecting predictable effort for regularly scheduled work, estimated
period of performance: base year (twelve (12) month) beginning 01SEP2014, and
two (2) twelve (12) month options, reflecting unpredictable and unclearly defined
nature of emergency repairs, contract.
1.1 BACKGROUND. The U.S. Army Edgewood Chemical Biological Center (ECBC)
is the nation's principal research and development resource for non-medical chemical
and biological (CB) defense. As a critical national asset in the CB defense
community, ECBC supports all phases of the acquisition life-cycle-from basic and
applied research through technology development, engineering design, equipment
evaluation, product support, sustainment, field operations, training, and
demilitarization-to address its customers' unique requirements. The equipment this
contract supports is vital to the operations of the center and the ECBC Mission.
ECBC provides direct support to the Soldier and all of their customers.
1.2 OBJECTIVE. This effort is in direct support of the existing and future mission of
ECBC by providing qualified personnel, to perform all work outlined, stated within
this document. ECBC is located at Aberdeen Proving Ground, Edgewood Arsenal
(APG-EA), APG-EA, Maryland.
2.0 APPLICABLE DOCUMENTS.
2.1 TB 43-0142, Department of the Army Technical Bulletin: quote mark Safety Inspection and
Testing of Lifting Devices quote mark
2.2 ECBC quote mark Material Handling Equipment Policy quote mark (MHE), dated 14FEB2011
2.3 OSHA 1910.179, quote mark Overhead and Gantry Cranes quote mark
2.4 OSHA 1910.184, quote mark Slings quote mark
2.5 ANSI B30.2, 1996 quote mark Overhead and Gantry Cranes quote mark
08 April 2014
2.6 ASME B30 Series as related to quote mark slings, hooks, monorails, hoists, and gantry cranes,
etc. quote mark
2.7 All applicable Occupational Safety and Health Administration (OSHA) regulations
2.8 All applicable American National Standards Institute (ANSI) regulations
2.9 All applicable American Society Mechanical Engineers (AMSE) Standards
2.10 All applicable ECBC Maintenance Regulations and Standard Operating
Procedures & Policies.
2.11 DOCUMENTS/FORMS/SHEETS. The Contractor shall produce and maintain
all records. Records, once completed will be sent to the ECBC Equipment
Management Office (EMO) for file. All records shall be updated immediately upon
completion of service.
2.11.1 Inspection Sheet. The following information can be hand written and must be
included on this sheet.
a. Capacity
b. Description
c. Location
d. Manufacturer model & serial number & bar code number
e. A written record of all items inspected or tested
f. A written record of wire rope inspection to include rope condition and
minimum rope diameter to nearest 1/64 inch.
g. A written record of hook inspection to include description of hook
twist, hook opening to nearest 1/64 inch and presence/condition of
hook latch
h. A recommendation statement for each item inspected such as
quote mark GOOD quote mark , quote mark FAIR quote mark , quote mark DERATE TO ___% CAPACITY quote mark : (percent to be
determined by contractor) or quote mark DISCONTINUE USE quote mark .
i. Date of inspection, printed name of inspector(s) and signature of
inspector(s)
2.11.2 Repair and Modification Record Sheet. The following information can be hand
written and must be included on this sheet.
a. Capacity
b. Description
c. Location
d. Manufacturer model & serial number & bar code number
e. Description of problem, which required corrective action
f. Description of repairs performed
g. Cost/time tracking information to include:
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1. Start and stop time for services performed-verification of start
and stop time shall be provided at time of repair completion.
Work hours shall be recorded by contractor and signed off by
the Point of Contact (POC) at the equipment location and shall
be turned in to the ECBC EMO upon completion of the job.
2. The rate at which the service is performed, i.e. regular time or
overtime.
3. List of all materials used for repair or modification, unit cost,
amount used and subtotal cost.
4. Total actual man-hours of service time (at the unit), to the
nearest hour.
5. Hourly rate, total labor hours, total labor dollars, and total
combined labor and material dollars.
6. Printed name(s) and signature(s) of repair/modification
personnel.
2.12. AVAILABILITY OF DOCUMENTS. The government will be responsible for
providing the contractor all ECBC and/or Department of the Army manuals,
regulations, or technical bulletins. The contractor shall be responsible for having
access to applicable OSHA, ANSI, and AMSE regulations.
3.0 REQUIRMENTS. (PWS). In accordance with Section C (*note ECBC Contracting
office*), .........of the Basic Contract, the contractor, as an independent contractor
and not as an agent of the Government, shall provide the necessary resources (except
for those identified as Government furnished property of assistance) to perform the
following work: (Please use the acronym EMO to represent the Equipment Managers
Office)
3.1 INSPECTIONS. The ECBC EMO will forward a list of scheduled inspection
services on an annual calendar to the contractor showing monthly (frequent)
inspections. All inspections are performed on an annual basis. The Inspections are
segregated into separate months for scheduling purposes. The total number of
inspections required are an estimate. The contractor will be paid the fixed rate for the
actual inspections performed. The ECBC EMO reserves the right to request an
inspection on any listed material handling item at any time, regardless of due date.
All procedures will be followed to insure that the items placed back into quote mark service quote mark
will meet all of the requirements outlined within this PWS prior to returning to
quote mark service quote mark .
3.1.1 FREQUENT INSPECTIONS. Frequent inspections for cranes and all equipment
will adhere to ECBC quote mark Material Handling Equipment Policy quote mark , TB 43-0142, and
established industry standards, including, but not limited to OSHA 1910.179.
3.1.2 ANNUAL INSPECTIONS. Annual inspections for cranes shall adhere to ECBC
quote mark Material Handling Equipment Policy quote mark , TB 43-0142, and established industry
08 April 2014
standards, including, but not limited to, OSHA 1910.179. In addition to the annual
and periodic inspections the contractor shall perform an annual survey and inspection
of all equipment covered by this contract and provide the COR with a written report,
including any noted functional, safety or code compliance deficiencies. The survey
shall be conducted by a qualified person, independent of the technician(s) performing
other specific work.
3.1.2.1 Semi-annual inspection for cranes shall include:
a. The provisions of OSHA, ANSI, ASME requirements
b. If Tram marks have not previously been installed on the hook, the
Contractor shall install these marks upon first inspection, and note the
inspection sheet accordingly.
c. Record keeping in accordance with this specification
3.1.2.2 Yearly Inspections shall include:
a. Non-destructive crack testing of hook and nut/shank, where detachable
b. A visual of all shackles, rings, spreader bars, ropes, slings (chains &
cables), shall be performed and noted on the inspection sheet as to the
condition at time of inspection.
c. Record keeping in accordance with this specification
3.1.3 MARKINGS. Re-stencil of equipment with quote mark NEXT INSPECTION DUE
(DATE) quote mark or quote mark NPI (Next Periodic Inspection) (DATE) quote mark after annual inspection is
completed. Re-stencil load rating of equipment if rating is missing, illegible, or
load rating of hoist has changed. Stencil shall be of sufficient size to be clearly
visible from the ground. Stencil shall be composed of black lettering on a white
background per TB 43-0142. Old stenciling shall be repainted with black
lettering on a white background. The contractor will supply all materials for
stenciling - i.e. paint, stencils, tarp.
3.1.4 DEFECT MARKING/NOTIFICATION. Any serious defect encountered during
the inspection service shall be fully documented on the inspection record. OSHA
violations will be noted as such. In the event that serious defects are detected, the
contractor shall affix a warning tag adjacent to the piece of equipment to read
quote mark Danger - Do Not Operate - ECBC EMO-Out of Service, Do not use until
inspection criteria have been met quote mark . The purpose of this quote mark tag out quote mark is to prevent
inadvertent use of equipment before area personnel are notified of the exact
deficiency. These tags shall be removed only by the ECBC EMO. The facility
custodian/POC will be notified when equipment is tagged out.
3.2 PREVENTIVE MAINTENANCE (PM) SERVICE. Preventive maintenance
services shall be performed monthly, bi-monthly, quarterly, semiannually or
annually, as required by operating conditions and applicable regulatory standards.
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The ECBC EMO will forward a list of scheduled PM services for the month to the
contractor. The total number of PM visits required is an estimate. The contractor
will be paid the fixed rate for the actual PM actions performed. The contractor shall
furnish all services, parts and material to maintain the equipment.
PM services for all equipment shall adhere to ECBC quote mark Material Handling Equipment
Policy, TB 43-0142, and established industry standards, including, but not limited to
OSHA 1910.179.
3.2.1 PM Service Will Include:
a. The provisions of CFR 1910.179, Paragraph (1)
b. Lubricate all bearings such as, but not limited to: wheels, pivot
bearings, support pins, and shaft blocks
c. Clean accumulated dirt from open gearing and re-grease
d. Clear wire rope or chain and re-grease
e. Top off all fluids, all gear case, and all hydraulic reservoirs
f. Clean and adjust brakes
g. Clean and adjust electrical contacts
h. Adjust/tighten loose components, including rail clips
i. Remove accumulated oil, dirt, and debris
j. Change oil on the following gears: main hoist, creep hoist, and travel
unit. Change grease in the travel gearbox and in the protective cap of
the last stage of gearing on the monorail hoist carriages. These oil
changes shall be completed during the duration of the contract
k. Record keeping in accordance with this specification
3.3 REPAIRS / MODIFICATIONS.
3.3.1 REPAIRS. Repairs may be required by the ECBC EMO at any time during the
PM. When the results of the inspection/maintenance service indicate an urgent need
for repairs, the contractor shall contact the ECBC EMO immediately after inspection
or maintenance procedures have taken place and inform them of the need.
3.3.2 EMERGENCY REPAIR. Any crane/item deficiency reported as a result of
routine inspection or maintenance and not correctable through preventive
maintenance procedures shall be considered emergency repair work. The Contractor
shall immediately notify the ECBC EMO of any deficiency not correctable through
periodic maintenance, and when appropriate, recommend to the ECBC EMO derating
or shutdown of any crane which poses a safety hazard. Contractor shall not
charge repair of the same defect within 90 days after completion of repairs.
Manufacturer's equipment warranties shall accrue to the Government.
3.3.2.1 Procedures for Emergency Repairs/Modifications
08 April 2014
a. Emergency Repairs or modifications may be requested by the
ECBC EMO at any time. When the Contractor indicates a need for
repairs, the Contractor shall contact the ECBC EMO/Equipment
Manager immediately after inspection or maintenance procedures
have taken place. The ECBC EMO/Equipment Manager may
verbally authorize repairs up to $2,500.00.
b. For emergency repairs over $2500.00 the contractor shall submit to
the ECBC EMO & COR a written estimate, detailing required
repairs, proposed repair timetable and all material and labor
required for repair. This estimate shall be provided to the ECBC
EMO & COR within three (x3) working days after notification of
the request for repair. After review of inspection or maintenance
deficiencies and the repair cost estimate, the ECBC
EMO/Equipment Manager will request approval or disapproval
from the COR and establish a timeline for completion of repairs.
c. Load Test after repair, any repair work which may affect the load
carrying ability of a crane/item will require a load test of the unit.
Repair estimates shall specifically note if a load test is required. A
load test shall not be performed without prior approval of the
ECBC EMO. All load tests shall be documented on the record of
repair. Estimated costs for load tests shall be included as a
separate labor line on the repair estimate. The Contractor shall
provide all weights.
d. When repairs are completed, the Contractor shall document the
repair action. All parts removed shall be visually inspected by the
ECBC EMO prior to disposal (recycle) by the Contractor.
3.3.3. MODIFICATION SERVICES. Modification services shall include services to
maintain crane/items functionally up-to-date and operating at the highest efficiency.
Typical modifications include services such as, but are not limited to:
a. Replacement of motor controls with more modern units.
b. Addition of pendants or remote controls, rearrangement of cab
controls.
c. Addition of hydraulic or electro-hydraulic brakes.
d. Modification of cab access ladders and platforms.
e. Modification or replacement of electrification.
f. Addition of anti-collision devices.
g. Relocation of cranes or hoists to different work areas.
h. Conversion from hand powered to motor powered operation.
3.3.4 ESTIMATES. The Contractor shall submit a written estimate detailing required
repairs, proposed timetable, and all material and labor required for repair and
modifications. This estimate shall be provided to the ECBC EMO within three (x3)
working days after notification of the request. The ECBC EMO may grant an
extension of the estimate deadline on a case-by-case basis. After the review of the
08 April 2014
cost estimate, the ECBC Equipment Manager will approve or disapprove and
establish a timeline for completion.
3.3.5 MATERIAL ACQUISITION/REPLACEMENT PARTS. The contractor shall
obtain all material, supplies, and parts for services. Parts and materials
shall be billed against the appropriate CLIN of the contract, at no more than
manufacturer's list price at the time of replacement. Replacement parts shall be
supported by a copy of the supplier's invoice and submitted to the ECBC EMO. All
parts at list price exceeding $500 shall require prior approval of the ECBC
Equipment Manager. The contractor shall ensure that all parts and supplies required
to perform repair services are available for use within five (x5) working days after
the ECBC EM has approved the contractor's cost estimate. Parts required for
modification services shall be available within ten (x10) working days after the
ECBC EM has approved the contractor's cost estimate. Allowances will be
provided for special order parts or items no longer in production.
3.3.5.1 SPARE PARTS INVENTORY. All replacement parts and materials shall be
OEM parts for the unit which they will be used. Any substitute parts must have
written approval by the ECBC EMO prior to use. The ECBC EMO will randomly
inspect to ensure compliance with Original Equipment Manufacturer (OEM) only
parts.
3.3.6. ADDITIONS OR DELETIONS OF EQUIPMENT FOR MAINTENANCE
SERVICE. During the contract period, the Government may, at its option, add
additional item(s) or may discontinue the service on any item, upon thirty (x30) days
written notice to the Contractor of its intention to increase or decrease any item.
4.0 ADMINISTRATION.
4.1. PERSONNEL REQUIREMENTS AND CERTIFICATIONS
4.1.1. ON-SITE WORKERS. Contractor personnel are subject to searches, monitoring
and surveillance, including audio and video recording of actions and conversations
while working on the Government facility. All on-site contractor personnel
implicitly consent to Government searches, monitoring and surveillance upon
entering the installation.
4.1.2. LANGUAGE. All personnel performing Inspection, Preventive Maintenance,
Repair and Modification services shall be capable of reading, writing, and speaking
the English language.
4.1.3. GENERAL EXPERIENCE. All personnel performing services shall have at
least five (x5) years experience with the services outlined in this proposal and on
equipment similar to the equipment identified (Attachment #1 quote mark Lifting Equipment
Listing quote mark ). Contractor shall ensure those employees are qualified to conduct these
types of services in accordance with commercial standards, including, but not limited
08 April 2014
to, OSHA 1910.179 standard.
4.1.4. TRAINING. Personnel shall have received structured training to become
familiar with principles and practices of the applicable test method. The training
program shall have included instruction and certification in basic principles,
products, equipment, operating procedures and test techniques used for hook
inspection (Minimum of Level II), in accordance with commercial standards,
including, but not limited to, OSHA 1910.179 standard.
4.1.5. RESUMES/DOCUMENTATION OF QUALIFICATIONS. Contractor shall
submit resumes for all personnel cited to perform services under this contract to
assure that proposed personnel have contractually required qualifications. Changes
in personnel after contract award shall be submitted in writing, with corresponding
resumes, to the ECBC EM & the COR (Contractors Representative) to assure that
proposed substitute personnel have contractually required qualifications.
4.1.6. The contractor shall not use foreign nationals on this contract unless approved by
the Contracting Officer with Security Office concurrence. When requesting
approval, the contractor shall furnish: Full Name; Date of Birth; Place of Birth;
Citizenship; Registration Number; Type of Visa; Clear Copy of Picture
Identification of Visa, Green Card, or Permanent Resident Card; Port of entry; Title
of Position to be filled; Abbreviated Curriculum Vitae; and Sole Source
Justification of Employment to the Contract Specialist. These items will be reviewed
by the Security Office with subsequent approval by the Contracting Officer.
Previously approved foreign nationals must be re-approved if the nature of their
work under this contract differs from that performed under the prior year's contract.
4.1.7. The contractor shall ensure that foreign nationals approved for support of this
effort will not have access to military technical or critical unclassified information.
(The contractor may conduct a search through the Defense Technical Information
Center to determine whether information is designated as military technical or
critical unclassified information. Additional information is available from the
Military Critical Technologies List at (http://www.dtic.mil/mctl/).
4.1.8. In accordance with the Arms Export Control Act (Title 22, USC (Sec 275)), the
International Traffic in Arms Regulation (ITAR), and Department of Defense (DoD)
Directive 5230.25, Withholding of Unclassified Technical Data from Public
Disclosure, foreign nationals shall not work on this contract without the express
permission of the Contracting Officer.
4.1.9. Any violation of administrative security procedures or export control regulations
that would subject classified or critical unclassified information to possible
compromise by US adversaries, shall immediately be reported to the facility security
office and Government security authorities.
4.2. DOD Computer Network Access. No personnel under this contract shall have
access to any DOD Computer Network unless deemed necessary by the ECBC EM
08 April 2014
and the COR. All laws and ARMY/DOD Regulations will be strictly adhered to and
followed.
4.3 SCHEDULING.
4.3.1. LABOR VERIFICATION. Labor hours will be routinely scrutinized. Upon
notification by the COR (usually with notification of estimate approval), service
personnel will be provided a local Point of Contact (POC/ECBC EM) for the
verification of on-site labor hours. Service personnel shall contact the labor
verification POC upon entry and exit from the job site, on a daily basis, throughout
the course of the repair/modification effort. If, for some reason, the labor
verification POC cannot be located, the lead service person will immediately contact
the COR.
4.3.2. ECBC EMO HOURS OF OPERATION. ECBC's current work schedule is
eight (x8) eight (x8) hour workdays, but could be subject to change. ECBC reserves the
right to switch to a modified work schedule that allows for 9 hour work days and every
other Friday off for all employees.
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Week 1
hrs
0 8 8 8 8 0 0
Week 2
hrs
0 8 8 8 8 0 0
Current hours of operation are 7:30 a.m. to 3:30 p.m., to include a 30 minute meal period.
Friday scheduling will occur only on a case by case basis when determined by the ECBC
EMO.
The Contractor shall adhere to curtailing operations and ECBC closures. Curtailments
and ECBC closures include any time when ECBC is in a non-operational status for events
including but not limited to Federal holidays, emergency situations, power curtailments,
furlough, ECBC events, or planned training days. Contractors are expected to adhere to
the ECBC curtailment or closure schedule. The ECBC EMO will notify the Contractor of
the dates of curtailment and closure.
4.3.3. PRINCIPAL PERIOD OF MAINTENANCE (PPM). Contractor personnel
shall be available for inspections, maintenance and/or repairs during the Regular
Work Schedule, Monday through Thursday, 7:30 a.m. to 3:30 p.m. Weekends and
Federal holidays are excluded, unless otherwise requested by the ECBC EMO.
Inspections and maintenance outside of the PPM may be performed at the
Contractor's request, if authorized by the ECBC EMO, at no additional cost to the
Government.
4.3.4. INSTALLATION SHUT DOWN. Inclement weather conditions may force a
temporary shutdown of APG. Repair and Maintenance shall cease during the
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duration of the installation shutdown. The Government will not pay for hours when
the shutdown occurs prior to normal duty hours pursuant to a public announcement
that the installation is shut down.
4.4. WORKSITE.
4.4.1. ACCESS
4.4.2. IDENTIFICATION AND BADGE REQUIREMENTS.
4.4.3. SECURITY BADGE REQUIREMENTS. Unescorted access to secure areas of
ECBC, APG-EA, MD, is essential for the performance of this contract.
a. Contractors or contractor employees who will require unescorted access to a
security area of APG as defined by APG Regulation 190-4, Movement Control Within
the Installation, while performing contractual work and/or to dispose of waste material at
the disposal/salvage area(s) shall be required to present and display Government issued
security area identification badges in order to gain and exercise unescorted entry in
secured area(s), in accordance with ECBC/DOA/DOD Regulations.
b. The contractor shall only submit the minimum number of employees for each
badging required for the performance of the contract. Individual contractor employees
shall not be submitted for badges when the nature of the contract requires the presence of
a badged supervisor or foreman. In these situations, escort required badges would be
utilized for these personnel.
c. The contractor shall submit to the COR, for each employee requiring access, a
completed:
1) IMAP-HR Form 1, Application for DA Civilian Identification Card (DA
Form 1602). The ID card permits access to the APG Installation.
2) IMAP Form 1199, Application for Security Badge/Camera Pass. The
contractor shall verify U.S. citizenship. The Security Badge is required for access into
restricted areas of APG. For this contract, access is authorized for several restricted areas
within ECBC (i.e. area D-Gunpowder Neck [J, M, & N Fields - Edgewood Area]). The
contractor is not authorized a camera pass
3) IMNE Form 1226, Aberdeen Proving Ground Directorate of Emergency
Services - Security of Badge. This document explains the rules of badge
security and requires signed acknowledgement by the applicant.
4) SF - 87, Application Fingerprint Card, unless proof of possession of
a Personal Security Clearance is provided by the contractor's Facility
Security Officer (FSO).
08 April 2014
d. Contractor shall advise employees that this information, along with local file
checks, will be used to review criminal history records. Adverse information
may result in an individual being denied access to secured areas.
e. Contractor personnel authorized access to secured areas will be issued
photographic or non-photographic security badges as required. Upon termination or
completion of the contract or individual's employment, whichever comes first, the
contractor shall collect the badges and effect turn-in to the issuing Government officer.
In situations when the performance of a contract is held in abeyance or an employee will
not be accessing a restricted area for a period of 30 days or more, the badge shall be
returned to the custody of the issuing Government officer until it is required at which
time it will be issued.
f. The contractor shall be responsible for ensuring that employees who are
issued badges properly safeguard them and that they are only utilized in the performance
of contract related actions. Any badge that is stolen or lost shall immediately be reported
to the issuing Government officer.
g. FOREIGN NATIONALS and/or IMMIGRANT ALIENS WILL NOT WORK
ON THIS CONTRACT.
h. CAUTION. Contractor shall be responsible for delays caused by his untimely
submission of required forms or denial of security area access due to his employee's
disqualification for a security badge.
4.4.4 ID CARDS FOR ACCESS TO APG.
Contractor shall submit form IMAP-HR Form 1, Application for Contractor ID Card, so that personnel may gain access to APG. All forms shall be submitted to the COR no less than 3 weeks prior to the start of contract, or within 5 days of receiving the form.
4.4.5. OPEN FLAME PERMITS. Contractor shall coordinate with the US Army
Garrison Fire Department and/or building custodian prior to the use of open flame
operations required for repair or modification services. The contractor shall adhere to
open flame permit restrictions, which may include protection of other assets or posting of
fire watches during welding/burning operations.
4.4.6. USED OIL. All used oil shall be collected and disposed by the contractor and
placed in a sealed container, provided by the contractor. The contractor shall
immediately label the used oil container as to specific crane and gearbox from which the
oil was removed, type of oil and date the container label.
4.4.7. SCRAP MATERIAL. The contractor shall coordinate with the ECBC EMO for
the disposal of all scrap material. Contractor shall assure that high value scrap (such as
copper conductor bar) is protected from inadvertent loss.
4.4.8. WORKSITE SAFETY. The Contractor shall wear all appropriate Personal
Protective Equipment (PPE) necessary to perform all work functions in accordance with
08 April 2014
all applicable ECBC & OSHA regulations and common work place practices. The
Contractor shall cordon off the area below overhead work to minimize the possibility of
dropping tools or parts onto other personnel. Insure quote mark Tagged Out quote mark areas that may require
safety cones, caution tape, and any other safety marking that is highly visible.
5.0 SPECIAL MATERIAL HANDLING EQUIPMENT. Special material handling
equipment such as high capacity forklifts or truck cranes required for repair or
modification services shall be furnished by the contractor, unless the government
determines that it is in the best interest of the government to provide this equipment. The
government shall not provide material handling equipment for any inspection or
maintenance work. Contractor shall communicate requirements for special material
handling equipment with the COR and/or crane site technical POC a minimum of five (5)
working days in advance of requirement.
6.0. CONTRACTOR FURNISHED EQUIPMENT.
6.1. SAFETY EQUIPMENT. Contractor shall provide all safety equipment required
for personnel operating in an industrial area in accordance with OSHA standards and
ECBC regulations and procedures. Contractor personnel shall have personal protective
equipment in their possession at all times while performing services and shall utilize this
equipment in accordance with OSHA standards, ECBC regulations, and as conditions
warrant. This shall include, but is not limited to safety shoes, hard hats, eye protection,
hearing protection, work gloves and personal fall arrest systems.
6.1.1. PERSONAL PROTECTIVE EQUIPMENT (PPE).
All contractor personnel shall wear the appropriate PPE when in the following work
areas: range areas where entrance is controlled by the Range Operations Team, industrial
buildings, at construction sites, test sites and test facilities. Other areas may be reviewed
to determine if hazards are present which necessitate the use of PPE. Failure to wear/use
PPE may cause removal from the job site and/or seizure of non-compliant
equipment/items.
6.2. VEHICLES. Contractor shall provide its own vehicles and transportation in order
to provide services in accordance with the PWS. Vehicles must be properly identified
with the company's logo.
6.3. LIFT EQUIPMENT. Lift equipment, including but not limited to scissor lifts and
manlifts, shall be provided by the contractor for all inspection and maintenance services.
Lift or crane rental required for repair or modification services shall be separately priced
on the repair/modification estimate.
6.4. TOOLS. Contractor shall provide all such tools and implements necessary to
properly and efficiently maintain the equipment for the life of the contract.
6.5. LOAD WEIGHTS AND RIGGING FOR LOAD TESTS. The contractor shall be
responsible for providing load weights and rigging for test weights. Transportation of
08 April 2014
load weights and rigging to and from the load test site shall be the responsibility of the
contractor.
Rigging shall be adequately rated for the load and shall adhere to safety standards in
ECBC Material Handling Equipment Policy, TB 43-0142, and established industry
standards, including, but not limited to OSHA 1910.179.
7.0. WARRANTY. The contractor shall honor all warrantees on parts provided by
manufacturers and on all labor in accordance with commercial standards and/or as stated
in the contractor's proposal and accepted by the Government.
8.0. INVOICING. The contractor shall use the Wide Area Work Flow (WAWF) to
submit invoices for services provided to the Government, inspected and accepted by the
COR. At a minimum the invoice shall include the invoice number, date, contract number,
crane number, description of services, and total amounts invoiced by CLIN. Invoices
shall be input as Invoice 2-in-1. The contractor shall notify the COR when invoices have
been input into WAWF.
9.0 CONTRACTING OFFICER REPRESENTATIVE (COR)
9.1 COR. The COR for this requirement is Mrs. Elizabeth Hood, ECBC, DPI
Directorate.
10.0 NON-PERSONAL SERVICES STATEMENT. Contractor employees
performing services under this order will be controlled, directed, and supervised at all
times by management personnel of the contractor. Contractor management shall ensure
that employees properly comply with the performance work standards outlined in the
statement of work. Contractor employees shall perform their duties independent of, and
without the supervision of, any Government official. The tasks, duties, and
responsibilities set forth in the task order may not be interpreted or implemented in any
manner that results in any contractor employee creating or modifying Federal policy,
obligating the appropriated funds of the United States Government, overseeing the work
of Federal employees, providing direct personal services to any Federal employee, or
otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal
Acquisition Regulation (FAR).
11.0 CONTRACTOR MANPOWER REPORTING. The Office of the Assistant
Secretary of the Army (Manpower & Reserve Affairs) has established a secure data
collection site, entitled Contractor Manpower Reporting System, for the purpose of
capturing contractor (and subcontractor) manpower utilized during the performance of
this contract. As a result, the contractor shall report all the information required by the
Contractor Manpower Reporting System. The information requiring completion by the
contractor includes, but may not be limited to the following: Contracting Office,
Contracting Officer, Contracting Officer's Technical Representative, Contract number,
Requiring activity identification code (UIC), Command, Obligated Dollars, Fund cite
information, Contractor name, address, phone number, e-mail address, Direct labor
08 April 2014
hours, Direct labor dollars, Federal Service Code (FSC) and Locations of service. The
contractor shall submit all required information before final invoice. The contractor shall
access the Contractor Manpower Reporting System database on the internet and fill-in the
required data entry fields. The system can be accessed at the following internet address:
https://cmra.army.mil.
END OF SECTION
---------------------------------------------------------------------------------------------------------
1.3 PERIOD AND PLACE OF PERFORMANCE. The estimated period of
performance: base year (twelve (12) month) beginning 01SEP2014, and two (2) twelve
(12) month options. Performance will take place at ECBC, APG-EA, Maryland.
1.4 DEFINITIONS.
1.4.1 LARGE CRANES. Large cranes are defined as those with 5 ton or greater
capacity.
1.4.2 SMALL CRANES. Small cranes are defined as those with less than 5 ton
capacity.
1.4.3 LIFTING DEVICES. Slings (rope, wire rope, chain, metal mesh, synthetic
web/nylon, hoist beam), jacks, stands, shackles, spreader bars, etc.
The following Provisions and Clauses will be incorporated by:
I- REFERENCE:
FAR 52.204-7 System for Award Management
FAR 52.212-1 Instructions to Offerors -- Commercial Items.
FAR 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013
FAR 52.222-50 Combating Trafficking in Persons
FAR 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management.
FAR 52.233-1 Disputes.
FAR 52.237-1 Site Visit.
FAR 52.247-34 F.O.B. Destination
DFARS 252.201-7000 Contracting Officer's Representative
DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.
DFARS 252.204-7003 Control of Government Personnel Work Product.
DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.
DFARS 252.232-7010 Levies on Contract Payments.
DFARS 252.243-7001 Pricing of Contract Modifications.
II- CLAUSES BY FULL TEXT.
FAR 52.204-9 Personal Identity Verification of Contractor Personnel.
FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items. ALT 1
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2014)
FAR 52.217-5 Evaluation of Options.
FAR 52.217-8 Option to Extend Services.
FAR 52.217-9 Option to Extend the Term of the Contract.
FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation.
FAR 52.243-1 Changes - Fixed-Price.
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)
III- LOCAL CLAUSES BY FULL TEXT:
EXEMPTION CERTIFICATE FROM MARYLAND RETAIL SALES AND USE TAX (OCT 2012) ACC-APG 5152.229-4900
SECURITY AREA BADGE REQUIREMENTS (Oct 2012)
ACC-APG 5152.204-4900
USE OF CELL PHONES WHILE DRIVING (Oct 2012)
ACC-APG 5152.204-4903
ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT - ENTERPRISE-WIDE CONTRACTOR
MANPOWER REPORTING APPLICATION (June 2013)
ACC-APG 5152.237-4900
IDENTIFICATION OF CONTRACTOR EMPLOYEES (Oct 2012) ACC-APG 5152.237-4901
Rex M, Valdez, (443) 861-4750
ACC-APG-TENANT CONTRACTING DIV
