OR-HART MTN KIOSK & EXHIBITS
The U.S. Fish and Wildlife Service (USFWS) Contracting and General Services (CGS) Region 8 has been tasked to solicit for and procure a firm-fixed-price (FFP) contract for the design, fabrication, and delivery of visitor orientation kiosks panels, and the design, fabrication, delivery, and installation of interpretive panels, and interpretive displays at the Hart Mountain National Antelope Refuge Headquarters office. The primary location is a visitor welcome area at the Hart Mountain Refuge Headquarters office site located at 38782 Hart Mountain Road, Plush, Oregon. Project is a small business set-aside. Applicable NAICS code is 541430. Small business size is defined as $7.5 million or less annually when averaged over a three year period. Project magnitude is between $25,000 and $100,000.00. The period of performance is from award for completion by September 30, 2019. The site visit and date for receipt of questions has past.
The following is the current Statement of Work of the required tasks.
1. GENERAL
The project includes the design, fabrication, and delivery of visitor orientation kiosks panels, and the design, fabrication, delivery, and installation of interpretive panels, and interpretive displays at the Hart Mountain National Antelope Refuge Headquarters office. The primary location is a visitor welcome area at the Hart Mountain Refuge Headquarters office site located at 38782 Hart Mountain Road, Plush, Oregon.
Overview of Sites: Hart Mountain National Antelope Refuge is one of two refuges managed within the Sheldon-Hart Mountain National Wildlife Complex with headquarters in Lakeview, Oregon, more than 60 miles from Hart Mountain Refuge. The two refuges of the complex were established for the purpose of conserving and protecting the American pronghorn and other wildlife species. The refuges are separated by less than 20 miles and encompass more than 1,300 square miles of high-desert sagebrush steppe in some of the most remote portions of Oregon and Nevada. The remoteness of the refuges, the distance from the Complex Headquarters, and the small number of staff and volunteers stationed at the Refuges require nearly all visitor information and interpretation be delivered off-site through refuge websites and on-site through brochures, signs, information kiosks and interpretive displays.
Hart Mountain Refuge Office
The Hart Mountain Refuge Headquarters office building and outdoor visitor area are centrally located on Hart Mountain where the majority of visitors to the Refuge drive past. Approximately 30% of all refuge visitors stop at the office building while enroute to/from their final destination within the Refuge or to other locations beyond the Refuge. The refuge office and other buildings surrounding the outdoor visitor area are important historic structures constructed by the Civilian Conservation Corps. Interpretation for these buildings and their construction and interpretation of the wildlife conservation purpose for the refuge is required for this project. The outdoor visitor area will be the primary area for visitor orientation. Additional orientation and interpretation will be provided within the office building during regular business hours.
Hot Springs Campground
The Hot Springs Campground is located six miles from the Hart Mountain Refuge office and is the most popular camping destination within the Refuge and the surrounding region. All visitors to the campground pass a refuge entrance kiosk and the Refuge office and therefore have multiple opportunities to orient themselves to the refuge and receive the ServiceB?s primary message regarding conservation purposes for the Refuge. Hot Springs Campground is managed for primitive recreation and has only minimal amenities.
Camp Hart Mountain Campground
Camp Hart Mountain is located 9.5 miles from the Hart Mountain Refuge office and is a popular destination for visitors traveling with RVs. Visitors to this campground most often bypasses the refuge entrance kiosk to access the campground.
The primary purpose for all campground kiosk panels is to orient visitor to the campground layout, campground rules, and the most accessible wildlife dependent recreation activities near the campground.
2. PLACE, DELIVERY, AND PERIOD OF PERFORMANCE
2.1. All installation related work is located at the Hart Mountain National Antelope Refuge, 38782 Hart Mountain Road, Plush, OR 97637.
Via Lakeview, Oregon, follow Highway 395 to the junction with Highway 140 East. Following sings for Adel and Winnemucca, NV, turn east onto Highway 140. Travel down Highway 140 East for 15.6 miles. Following signs for Plush and Hart Mountain Refuge, turn north onto the Plush Cutoff (County Highway 3-13). Continue 19.6 miles heading north through Plush (gas, groceries and restaurants are available). Following the signs to Hart Mountain and Frenchglen, turn east onto Hart Mountain Road (County Highway 3-12). Continue east and north for 23 miles (13.5 miles of paved road and 9.5 miles of maintained gravel road). Follow Hart Mountain B? Frenchglen Road, past Warner Valley Wetlands and restrooms (approximately 2 miles) and Camp Hart Mountain and restrooms (approximately 13.5 miles), towards the Refuge Headquarters.
Hot Springs Campground is located approximately 6 miles beyond the Hart Mountain Refuge Headquarters.
2.2. Work is to be completed by September 30, 2019 days of Notice to Proceed (NTP) being issued.
3. SCOPE
3.1. Provide all materials, equipment, supplies, and labor required to accomplish the following tasks. The contractor is responsible to complete all tasks to fit within a fixed budget (includes designing exhibits that can be completed within that given budget):
1) Concept design, final design, fabrication, and delivery of 2 unique interpretive panels and 2 unique visitor information and orientation panels for installation by the Service in an existing commercial pre-fabricated kiosk outside the Hart Mountain Refuge Headquarters office building.
2) Concept design, final design, fabrication, and delivery of 2 unique interpretive panels and 1 unique campground information panels for installation by the Service in 2 existing commercial pre-fabricated kiosks located within the Hot Springs Campground and 1 unique campground information panel for installation by the Service in 1 exiting commercial pre-fabricated kiosks located within Camp Hart Mountain Campground. Campground information panels will be site-specific, but substantially similar in design, layout, and content.
3) Conduct briefings with Service project officers and refuge personnel to present conceptual designs for items listed under (4) below, and obtain approval of the Service. Approval of designs to be in writing from the Contracting Officer or the Officer's designated representative.
4) Final camera-ready artwork for all panels, including illustrations. Panels will have both photographs and illustrations. Contractor to provide camera-ready artwork in 300 dpi or higher resolution digital format (including high resolution scans of all photos and illustrations) ready for output to fabricator.
5) All artwork/illustrations will be both aesthetically pleasing and biologically accurate. Contractor must submit for approval prior to conducting design work, samples of illustrations created by the illustrator that will be used to complete this work, i.e., the Service reserves the right to approve the illustrator to be used to complete the required designs based on a sample of their previous work.
6) Fabrication of all interpretive and orientation panels in Folia or similar high pressure laminate material. The majority of panels will be contour cut. Panels for existing kiosks may be contour cut for surface mounting or square cut for in-frame mounting.
7) Illustration and photo research and acquisition.
8) Writing and editing of text, including research and interviewing of subject matter specialists (primarily Service and refuge staff). Contractor must submit for approval prior to conducting design work, samples of interpretive writing of the writer that will be used to complete this work, i.e., the Service reserves the right to approve the writer to be used to complete the required designs based on a sample of their previous work.
9) Elements Covered in this Contract:
A. Hart Mountain Refuge Headquarters Office
1. Outdoor visitor orientation kiosk panels:
a. Contractor to provide concept design, final design, fabrication and delivery of four 48B?x 48B? orientation and interpretive panels for installation by the Service on Rockart model 03-608 kiosk sign panels. Panels will include the following:
i. Information on the National Wildlife Refuge System.
ii. Information on the Hart Mountain National Antelope Refuge.
iii. Orientation, rules and regulations, map guiding the visitor, and unique wildlife/habitat to Hart Mountain Refuge.
iv. Information about Civilian Conservation Corp and its efforts to construct the office building and other facilities within the refuge.
2. Hart Mountain Refuge office visitor room interpretive exhibits and displays:
Contractor to provide concept design, final design, fabrication, delivery and installation of the following:
a. Orientation map guiding the visitor and interpreting key locations
b. Interpretation of pronghorn, greater sage-grouse, and their habitats, including at least one, three-dimensional scaled diorama with protective see through case.
c. Interpretation and history of primary partnerships related to establishment and management of Hart Mountain Refuge, including but not limited to contributions of the Order of the Antelope
d. Desired visitor experience: As most visitors do not have the time to visit the whole refuge, we want them to get a brief synopsis of the habitats and species they would encounter as they view the various elevations on the refuge, from the lowest-lying playa to the top of Warner peak. We would like to accomplish this through the use of low-tech interactives, murals and the above mentioned scaled diorama. We are currently using a 6B?6B? by 16B? mural of a winter time view of Hart Mountain as seen from the Hot Springs campground. This can be reused in conjunction with the contractorB?s new designs or a new mural can be created. We like the idea of a winter-themed mural as it provides an aspect of the refuge most visitors do not see, as many do not visit during the winter months. The area of the space is approximately 375 sq. ft., much of which is dedicated to traffic areas between doorways. Please refer to the plan view of the visitor room attached.
B. Hart Mountain Refuge Campground Kiosk Panels
1. Contractor to provide concept design, final design, fabrication and delivery of the following:
a. Five 48B?x 48B? orientation and interpretive panels for installation by the Service on Rockart model 03-607 kiosk sign panels.
b. Orientation, rules and regulations, campground map guiding the visitor, and information about nearby wildlife-dependent recreation opportunities (previously mentioned in Item Scope 2.1.2).
10) Exhibit Objectives:
Exhibits will be designed for to meet the following objectives.
A. Welcome visitors to the refuge, and provide a sense of adventure and interest that encourages visitors to explore further.
B. Make visitors aware of the role of the U.S. Fish & Wildlife Service and National Wildlife Refuge System in protecting wildlife and ecosystems, and that Sheldon Refuge is paired and managed with Hart Mountain Refuge to accomplish a larger conservation goal for the American pronghorn and other species including greater sage grouse.
C. Introduce visitors to the larger Northwest Basin and Range region and give them a sense of the Refuge's place in that region.
D. Make visitors aware of the variety of habitats and diversity of wildlife found on the Refuge.
E. Introduce visitors to the great migration of pronghorn that use the Refuges, the location within the migration corridor, and the conservation benefit of the refuges to pronghorn and the American people.
F. Introduce visitors to habitats and/or species that are difficult to observe.
G. Inspire visitors to explore, learn about, appreciate, and care for the refuge and natural resources beyond the refugeB?s boundary which pronghorn and other wildlife rely on.
H. Convey the purpose and importance of refuge rules and regulations for the conservation of refuge resources and the mutual enjoyment of all visitors.
3.2 Additional Contractor Responsibilities:
1) Contractor to submit interpretive and orientation panel design plans and text for review and approval at 30%, 60%, 90%, and 100% completion milestones.
2) Contractor to submit visitor room display designs for review and approval at 30%, 60%, 90% and 100% completion milestones.
3) Contractor shall issue a full replacement warranty all products and workmanship for a period of 1 year of normal wear and tear.
4. DELIVERABLES
4.1. Initial Project Schedule within 15 days of NTP being issued.
4.2. Detailed breakdown of costs and fees to accomplish the work in accordance with the Bid Schedule.
4.3. Four sets of concept to final design drawings for review and approval at 30%, 60%, 90%, and 100% completion milestones. The drawings will include every and all information needed to produce, fabricate and install the signs and exhibits, including:
a. Buildable plans of each exhibit drawn to scale
b. identification and specifications for all necessary materials
c. identification of all colors used
d. identification and specifications for all necessary hardware
4.4. "Master bible" notebook illustrating and identifying each graphic item and three-dimensional element, draft text to be included on each graphic panel or exhibit element, color guideline details, photographic and other references to be used by the exhibit fabricator, and specifications. Samples of typefaces and sizes to be used in the exhibits, including headlines, subheads, body text, and captions; and samples of illustration style to be used in exhibits should also be included in this notebook.
4.5. Final camera-ready artwork for exhibits, including illustration. Exhibits will have both photographs and illustrations. Contractor to provide camera-ready artwork in high resolution digital format (including high resolution scans of all photos and illustrations) ready for output to fabricator.
4.6. All artwork/illustrations will be both aesthetically pleasing and biologically accurate. Contractor must submit for approval samples of illustrations created by the illustrator that will be used to complete this work.
4.7. Fabrication of all outdoor interpretive and orientation panels in Folia or similar high pressure laminate material. Panels will be contour cut.
4.8. Illustration and photo research. FWS can provide a limited selection of images of Refuge-specific wildlife and scenic high resolution digital photographs. Contractor should anticipate providing most images and illustrations and should budget accordingly.
4.9. Writing and editing of text with topic research including interviewing of subject matter specialists. Contractor must submit for approval, samples of interpretive writing of the writer used to complete this work.
4.10. Contractor shall issue a full replacement warranty all products and workmanship for a period of 1 years of normal wear and tear.
4.11. Fabrication, transportation and delivery of all panels and displays
4.12. Installation of visitor room panels and displays
4.13. Closeout Items
5. GOVERNMENT FURNISHED MATERIALS
5.1. All pertinent drawings and technical design details of the Hart Mountain Refuge Headquarters office site and visitor room, and measurements and details for all existing commercial pre-fabricated kiosks.
5.2. Content experts for visitor, biological, historical, and cultural topics.
5.3. Electronic copy of existing visitor orientation map currently installed on refuge kiosks as the basis for additional kiosk and visitor room panels included in this scope of work.
5.4. Refuge can provide some specific wildlife and scenic high resolution digital photographs.
6. EVALUATION AND ACCEPTANCE
6.1. The work shall also be done in accordance with all applicable federal, state and local codes including the ADA/ABA, and any other applicable U.S. Fish and Wildlife Service design standards and guidelines.
6.2. The work shall be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as further described in CFR 52.246-12, B?Inspection of ConstructionB?.
7. QUOTE PREPARATION
7.1. Quotes submitted must itemize cost for each element listed in this scope of work for full design, for fabrication and delivery, and for construction and installation. Fabrication and delivery as well as construction and installation for each element in this scope of work will be awarded as an option in the contract.
7.2. The Service will schedule an on-site visit for all prospective bidders not less than 5 working days prior to the bid submission deadline.
8. AVAILABILITY
8.1. Unless approved by the Refuge Manager, the work week is Monday thru Friday, from 7:30 a.m. until 4:30 p.m., except federal holidays. Installation work shall be performed during these hours unless prearranged with the Refuge.
8.2. Contractor shall notify the COR a minimum of seven (7) days prior to arrival on-site and/or needing access to any of the buildings.
9. TECHNICAL COORDINATOR
Laurel Kullerud, Refuge Manager (Acting)
Laurel_kullerud@fws.gov
Sheldon-Hart Mountain NWR Complex
20995 Rabbit Hill Road
Lakeview, OR 97630
541-947-3315 X227
Basis for award will be "Lowest-Priced, Technically-Acceptable." Award evaluation factors will be made on the basis of the lowest evaluated price of an offer meeting or exceeding the acceptability standards for non-cost factors. There will be two (2) non-cost evaluation factors including recent relevant experience and past performance. To receive consideration for award, a rating of no less than `Acceptable' must be achieved for recent relevant experience and past performance in similar work.
Solicitation Number 140F0118Q0130 with attachments is being posted on or about June 27, 2018 with quotes due by 2 PM PST on August 2, 2018. Quotes can be emailed directly to Karl Lautzenheiser at karl_lautzenheiser@fws.gov.
No further notice will be posted on FedBizOpps. To be considered for award, interested contractors must be registered in the System for Award Management (SAM) database at (https://www.sam.gov/portal/public/SAM/) and Online Representations and Certifications Application (ORCA) must be completed at this same website. For technical or contract questions, please contact Karl Lautzenheiser by email to Karl_Lautzenheiser@fws.gov.
Lautzenheiser, Karl
