New Plant Care contract @ JBVAMC
STATEMENT OF WORK
Scope: To provide weekly watering and fertilization of existing interior plants at Jesse Brown VA Medical Center (JBVAMC) and Adam Benjamin Jr. Outpatient Clinic (ABJOPC) with a guarantee for all plants. Contractor services to include the rotation of 49 Bromeliad plants 7 times per year at JBVAMC and 6-6 Orchid plants rotated 6 times per year at ABJOPC. (See Plant Inventory Below)
Specific Tasks:
a. Maintain all interior plants at JBVAMC and ABJOPC that are called out on the list below. Maintenance includes watering, pruning, fertilizing, replacement, guarantee free from pests, and dusting of foliage.
Service includes the rotation of 49 bromeliads (7 times a yr.) at JBVAMC and shall provide all food and necessary additives. There is a total of 32 plant containers with 34 non-rotated plants and 49 rotated bromeliads at JBVAMC. Plant total at JBVAMC is 83.
Service includes the rotation of 6 orchids (6 times a yr.) at ABJOPC and shall provide all food and necessary additives. There is a total of 39 plant containers with a total of 33 non-rotated plants and 6 rotated orchids at ABJOPC. Plant total at ABJOPC is 39.
Contractor shall provide needed service on a weekly basis at both locations.
Contractor shall provide a weekly service report stating the date and exact type of service performed.
Contractor shall replace a damaged or dying plant, at no additional cost within 2 weeks of its approval and documentation on the weekly service report. If plant material is a special order or is unavailable vendor will replace it with a mutually agreed upon variety.
A contractor supervisor shall perform a quarterly on-site review of the account.
The contractor shall respond to a call within 24 hrs. Contractor will either return the call or a personal visit will be made.
Contractor shall provide blooming plant program assuring that that there will always be a flowering or colorful plant that is exchanged as the bloom fades. Orchids at ABJOPC and bromeliads at JBVAMC.
Hours of Operation:
Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST, excluding holidays. All services will be performed during normal hours of coverage unless requested or approved by COR or designee.
Holidays include:
New Years' Day Labor Day
Martin Luther King Day Columbus Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Independence Day Christmas Day
And any other day specifically designated as a national holiday by the President of the United States.
Places of Performance:
Jesse Brown VA Medical Center
820 S. Damen Ave
Chicago, IL 60612-3728
Adam Benjamin, Jr. Outpatient Clinic
9301 S. Madison St.
Crown Point, IN 46307
Period of Performance:
Base Year: 1 September 2018 through 31 August 2019
Option Year One: 1 September 2019 through 31 August 2020
Option Year Two: 1 September 2020 through 31 August 2021
Option Year Three: 1 September 2021 through 31 August 2022
Option Year Four: 1 September 2022 through 31 August 2023
Performance Monitoring:
Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract.
Direct Observation-(Can be performed periodically or through 100% surveillance.)
Periodic Inspection-(Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)
ACCEPTABLE PERFORMANCE
The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.
UNACCEPTABLE PERFORMANCE
When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.
When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager.
The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.
Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.
Security Requirements: Contractor will not have access to VA Sensitive Information, patient records, or data.
Government-Furnished Equipment (GFE) / Government-Furnished Information: None.
Plant Locations
Item
Campus
Pavilion
Location
Plant Description
1
JB
Damen
1st floor
Main Hallway
North of Info Desk
3 16 x 16 Cubico tall square planters
3 8 Sanseveria, 1 in each planter
6 6 bromeliad rotations, 2 in each planter
2
JB
Atrium
South
3 20 x 20 x 37 Cubico tall square planters, Black
3 17 7-8 Ficus lyrata std, 1 in each
9 6 bromeliad rotations, 3 in each planter
3
JB
Atrium
Hall to Elevator
1 20 Quadro planter
1 17 7 Branched Mass Cane
4
JB
Ogden
Hall to Ogden Entrance
1 20 x 20 x 37 Cubico tall square planters, Black
1 17 7-8 Ficus lyrata std, 1 in each
3 6 bromeliad rotations, 3 in each planter
5
JB
Bed Tower
Chapel, 1603
2 silver 24 Triangle planters
2 17 7 Branched Mass Canes
6 6 bromeliad rotations, 3 at base of each tree
2 silver 18 Triangle planters
6 6 bromeliad rotations, 3 in each pot
6
JB
Bed Tower
Hall toward Bed Tower Elevators
2 20 x 20 x 37 Cubico tall square planters, Black
2 17 7-8 Ficus lyrata std, 1 in each
6 6 bromeliad rotations, 3 in each planter
1 - Round planter
1 17 7-8 Ficus lyrata std, 1 in each
3 6 bromeliad rotations at base of tree
7
JB
Bed Tower
4th floor
1 copper 24 Triangle planter
1 14 Kentia Palm
1 8 Bird s Nest Fern
1 6 bromeliad rotation
1 20 x 20 x 37 Cubico tall square planters, Black
1 17 7-8 Ficus lyrata std, 1 in each
3 6 bromeliad rotations, 3 in each planter
8
JB
Bed Tower
5th floor
1 copper 24 Triangle planter
1 14 Reflexa, Song of India
1 8 Agla Silver Bay
1 6 bromeliad rotation
1 20 x 20 x 37 Cubico tall square planters, Black
1 17 7-8 Ficus lyrata std, 1 in each
3 6 bromeliad rotations, 3 in each planter
9
JB
Bed Tower
6th floor
1 copper 24 Triangle planter
1 14 Reflexa, Song of India
1 8 Ficus elastica
1 6 bromeliad rotation
1 16 x 16 x 30 Cubico tall square planters, Black
1 14 Rhapis Palm
10
JB
Bed Tower
7th floor
1 copper 24 Triangle planter
1 14 Warneckii Cane
1 8 Agla Silver Bay
1 6 bromeliad rotation
1 16 x 16 x 30 Cubico tall square planters, Black
1 14 Rhapis Palm
11
JB
Ogden
2nd floor
Women s Health Clinic, 2352
1 - 16 Burgundy pot
1 14 Agla Silver Bay
12
JB
Ogden
Seating Area
2 - 14 Burgundy pots
2 10 Mass Cane
1 - 16 Burgundy pot
1 14 Sanseveria
13
JB
Taylor
Specialty Clinic, 2280
5 - 16 Silver pots
5 14 Mass Canes
14
ABJ
Main Lobby
2 10 Ficus benjamina trees with pothos
15
ABJ
Front Windows
2 10 3 Split Leaf Philodendron
1 10 Clivia
1 10 6 Ficus benjamina Tree
1 10 Money Tree
1 10 Alocasia
2 6 Norfolk Pine
3 6 Sanseveria
1 6 Rubber Tree Plant
1 6 Agla Silver Bay
1 6 Pandanus variegated
6 5 Orchids on rotation
16
ABJ
Main Lobby-North
1 10 4 Schefflera Amate
17
ABJ
Employee Workout Room
1 10 4 Schefflera Amate
1 14 Spathiphyllum, Peace Lily
18
ABJ
Break Room 282
1 10 Spathiphyllum, Peace Lily
19
ABJ
Administrative Area Hall
1 14 Spathiphyllum, Peace Lily
20
ABJ
South Pact Waiting
1 10 3 Split Leaf Philodendron
1 6 Sanseveria
21
ABJ
Mental Health Waiting
1 6 Agla Emerald Beauty
22
ABJ
North Pact Waiting
1 10 4 Schefflera Amate
2 6 Sanseveria
23
ABJ
Specialty Clinic
2 6 Agla Emerald Beauty
1 6 Agla Silver Bay
24
ABJ
Women s Health
1 10 4 Schefflera Amate
1 6 Agla Silver Queen
25
ABJ
Dental waiting
1 6 Pandanus variegated
Donald St. Onge
donald.st.onge@va.gov
Donald.St.Onge@va.gov
