Negative Pressure Wound Vac Therapy Unit Rentals
THIS SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
This is not a solicitation announcement. This is a Sources Sought synopsis only. The purpose of this synopsis is market research to gain knowledge of potential vendors qualified under NAICS Code 339113, Surgical Appliance and Supplies Manufacturing. Responses to this synopsis will be used by the Government to make appropriate acquisition strategy decisions. After review of the responses to this Sources Sought synopsis, a solicitation announcement may be published in the FedBizOpps.
This Sources Sought notice is especially interested in finding small businesses of any type (SDVOSB, VOSB, Woman Owned, or any other type of small business) capable of providing the requested services as outlined below. This notice will close on 7/17/2019 at 1:00 PM EDT, and no responses to this notice will be considered for additional market research or acquisition strategy decisions. For instructions on responding to this notice, please read the end of the notice.
STATEMENT OF WORK
SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS
BACKGROUND
The Atlanta VA Medical Center, located at 1670 Clairmont Road, Decatur, GA 30033, is soliciting offers from vendors to provide for rental approximately 15 Negative Pressure Wound Therapy Units. The Negative Pressure Wound Therapy units should contain specialized features that will deliver physician prescribed measures of pressure directly to site for optimal wound management.
Upon receipt and installation, invoices shall be certified for payment. Offerors shall agree to provide warranty and service as described in performance requirements (Section III) below. The Government s intent is to award a single contract.
2.0 SCOPE
The vendor will provide all equipment meeting the specifications and requirements as listed in the statement of work (SOW).
CONTRACTOR REQUIREMENTS
All Negative Pressure Wound Therapy units provided by the vendor shall meet all safety codes, national electrical codes, National Fire Protection Association codes, FDA s Hospital Bed System Dimensional and Assessment Guidance to Reduce Entrapment , and all other applicable federal, state, and local codes.
TASKS
The contractor shall complete the following tasks in support of this Delivery:
The Negative Pressure Wound Therapy units will be delivered to the Atlanta VA Health Care System warehouse located at 1670 Clairmont Road Decatur, Georgia 30033 by the vendor during the hours of operations between 8am to 3:00pm.
The vendor shall maintain a par level of 15 negative pressure units in the facility warehouse.
Installation to patient will be provided by facility employee only.
The vendor shall provide manual of cleaning instructions.
The vendor must provide clean, decontaminated and ready for immediate use devices prior to delivery to medical center.
Vendor must have all devices tagged with name for ownership and identifying purposes.
Vendor must pick up used devices within 6 hours of notification.
DELIVERABLES
The vendor/contractor agrees to the following deliverable dates:
The vendor should deliver clean, decontaminated and ready for immediate use Negative Pressure Wound Vacs upon request and within 48 hours of notification to maintain a par level of 15 NPWVs in the facility.
Initial education and training will be provided by the vendor for a minimum of 8 hours total for Wound Care Nurses and other designated nursing staff on the proper use of the negative pressure wound therapy unit functions.
PERIOD OF PERFORMANCE
August 1, 2019 to July 31, 2020, 12-month Firm Fixed Price
PLACE OF PERFORMANCE
The Negative Pressure Wound Therapy units will be provided as determined by the Wound Care Nurse or her designee.
Atlanta VA Medical Center
1670 Clairmont Road
Decatur, GA 30033
CLASSIFICATION/SECURITY
Security clearance is not required. Vendors will not install equipment/software or need system access.
9.0 SALIENT CHARACTERISTICS:
Negative Pressure Wound Therapy units
Monitors and maintain target pressure
Pads to simplify dressing changes
Touch screen operations on units for easy use by staff
Minimum 500 ml to Maximum 1000 ml canisters to minimize canister changes
Unit shall possess a battery life of a minimum 4 hours and an Electrical power source
Dressings for small, medium, and large wounds using reticulated open cell foam (ROCF) dressings including white
Smart Alarms to help ensure continuation of therapy and minimize interruption of therapy
IV pole clamp to accommodate patient mobility
Charcoal filter system to help reduce odor
Constructed to prevent leaks
Instill topical wound cleansers in a consistent, controlled manner
Unit must be reusable between patients after cleaning and disposal of consumable products has taken place
Unit shall aid the user in finding negative pressure leaks in the therapy dressing system.
Unit shall have odor minimizing capabilities.
Unit shall provide notification when the canister is full.
Unit shall provide negative pressure therapies for wound treatments and abdominal surgery sites.
Unit should detect obstructions in the fluid path.
Unit shall provide notification when targeted therapy pressure cannot be achieved.
Unit shall provide notification when the wound pressure has deviated above the system limits.
Unit shall have an alarm notification when therapy is inactive for approximately 15 minutes.
Unit shall possess software that monitors and maintains target pressure to deliver constant therapy.
Unit shall provide negative pressure therapy within 25 Hg minimum to 200mm Hg maximum.
Unit shall provide both intermittent and continuous negative pressures.
The unit and consumable items should provide and maintain a closed system for wound site treatment.
Unit shall be compatible with sterile canisters that contain isolyzer gel,
Unit shall provide hydrophobic filtration
INVOICES
All invoices should be submitted in arrears and must contain the appropriate purchase order number. NOTE: If invoice is submitted improperly (too early, incorrect purchase order number, incorrect billing, etc), invoice will be returned to contractor for correction.
Vendor Electronic Invoice Submission Methods
Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:
VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/B to begin submitting electronic invoices, free of charge.
A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).
The X12 EDI Web site (http://www.x12.org).
Vendor e-Invoice Set-Up Information
Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below:
OB10 e-Invoice Setup Information: 1-877-489-6135
OB10 e-Invoice email: VA.Registration@ob10.com
FSC e-Invoice Contact Information: 1-877-353-9791
FSC e-invoice email: vafsccshd@va.gov
Requested Information
If you are interested, and are capable of providing the required supplies, please provide the requested information as indicated below. Responses to this notice should also include: company name, address, point of contact, and size of business:
Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) with an active registration in VETBIZ, Hubzone, Woman Owned Small Business (WOSB), Large Business, etc..
Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.
Responses to this notice shall be submitted to lasonja.harvey@va.gov. Telephone responses shall not be accepted. Responses must be received no later than July 17, 2019 at 1:00pm. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this Sources Sought Notice.
DISCLAIMER
This Sources Sought Notice is issued for information and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this Notice.
Lasonja Harvey
Contract Specialist
