NRM (PROJ: 672-20-115) AE - Expand Operating Rooms Suite (FY20).
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Contracting Office: Network Contracting Office 8 (NCO-8), Department of Veteran Affairs
THERE IS NO RFP PACKAGE TO DOWNLOAD. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. THIS IS NOT A REQUEST FOR PROPOSAL.
Project is Subject to Availability of Funds.
Point of contact: Rey F. Clemente, NCO-8, Construction Team 2, Contracting Officer
Email: rey.clemente@va.gov
The Department of Veterans Affairs, VA Caribbean Healthcare System, San Juan, Puerto Rico and NCO-8 are soliciting and intend to award a firm fixed-price contract for Architect/Engineering A/E Services to the most highly qualified registered A/E Services Firm or A/E Contractor for design development services, complete construction documents and provide A/E support services during Construction for Project No.: 672-20-115, Expand Operating Room Suite . The AE will be given written information; participate in project planning meetings, pre-bid meetings (if applicable), pre-offer site visit meetings, and pre-construction meetings as required; communicate with VA personnel via telephone, emails or letter and is expected the A/E firm coordinates; so that the final documents include all requirements, in accordance with Industry Standard Practices, VA standards, VA Design Manuals, and Government Team Review Comments. The VACHS is a working facility and phasing plans, minimizing downtime, and provisions for continuation of service during outages is critical to this project.
Federal Acquisitions Regulations (FAR) 36.6 (Brooks Act) selection procedures apply. The NAICS Code for this procurement is 541310 and the annual small business size standard is $7.5 M. The AE that will design and prepare specifications in conjunction with this contract is prohibited from participating on any future contracts based on those documents. This limitation also applies to subsidiaries/affiliates of the firm. To be eligible for consideration, the selected firm must be incompliance with Act 173 which requires that all Professional Engineers (PE) must be licensed in the Commonwealth of Puerto Rico.
The profession of engineering and land surveying in Puerto Rico is regulated by the Puerto Rico State Department (Departamento de Estado) through the PR Examining Board of Engineers and Land Surveyors (Junta Examinadora): http://www.estado.gobierno.pr/
Additional Puerto Rico contact information:
PCS Phone Number: 888-773-9266
PCS fax: 615-846-0153
Email Address:pringenieros@pcshq.com
This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside. Only SDVOSB SF330s will be accepted.
Other Web Sites References for Puerto Rico Architectural and Engineering Licenses:
https://estado.pr.gov/en/architects-and-landscape-architects/ Florida Professional Engineering Certificate of Authorization:
Puerto Rico Professional Engineering Endorsement Process:
http://estado.pr.gov/en/engineers-and-surveyors/
NCARB rules for all States and PR/VI on architectural Licensing:
http://www.ncarb.org/en/~/link.aspx?_id=23ECD0D1498C44FDA1D6FCBF2F06E42D&_z=z
Description: This project contemplates Furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, and specialty services to perform design services for the NRM Project #672 20 115, Expand Operating Room Suite at the VA Caribbean Healthcare System (VACHS), located at 10 CASIA Street San Juan Puerto Rico 00919. The work includes, but is not limited to site investigation, designing and preparing drawings, phase planning, specifications, cost estimates, construction period
services and meetings minutes. This project will implement new Architectural, Mechanical, Civil, Structural, and Electrical requirements over the surgical OR suites also perform upgrades to meet the latest VA and industry standards. Project will reconfigure approximately 17,500 sq. ft. of room spaces, room air pressure relationships, air changes, humidity and temperature, electrical distribution, among others. Project must include the replacement of all Mechanical equipment s equipment replacement and air/water system re balance as necessary to comply with the required VA parameters. Project will also include building service equipment replacement (Steris Lights with monitors). The project will repurpose around 5,700 sf of a Swing space. The project will also address a space gap for OR where PG 18 9 Space Planning Criteria establishes minimum square footage requirements which current OR do not comply with. External CDC document cites AIA/ASHRAE HVAC requirements for endoscopy suite. A/E as part of their deliverables must include any swing space construction as impact costs in their cost estimates. The schematic design (SD) (preliminary drawings) design phase will take the design to 35% completion. The contract document (working drawing) design phases will include 35%, 65% and 100% review stages. If the documents do not meet all the requirements of each submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission. All submittals shall be in accordance with VA s Program Guide PG 18 15, Volume C A/E Design Submission Instructions for Minor and NRM Construction Program Medical Center Projects. The VA may provide requested As Built drawings (in either AutoCAD, PDF, or JPG form) on a CDROM to the A/E for design purposes. The A/E is encouraged to review all drawings with the
assigned VA representative COTR to verify what existing drawings are available. The A/E shall coordinate with the VA representative COTR prior to viewing the drawings located at the VA and shall not remove any documents from the files. The existing drawings on file at the VA may not be 100% accurate and may not exactly reflect the current conditions of the VA Caribbean Healthcare System. It is the responsibility of the A/E to review the existing drawings and verify the existing conditions. This project is to provide design and engineering services to develop detailed as built drawings, design & bidding documents, construction cost estimates, construction phasing schedule and provide necessary construction period services for the project titled: Expand Operating Room Suite at VA Caribbean, San Juan, Puerto Rico. The A/E firm or Engineering Firm shall be performing 100%, in accordance with the Scope of Work, Project Specifications, VA Master Specifications and referenced approved drawings. The Contractors shall ensure that the Works, Supervision, Management, and Testing shall be performed, in accordance with Local Government (i.e. Commonwealth of Puerto Rico), State and all Federal Regulations. Work shall be completed in a period of 260 calendar days from notice to proceed.
The AE shall design for a total construction project budget of approximately Fourteen-Million One-Hundred Sixty-One Thousand, Five-Hundred Five-Dollars with zero cents ($14,161,505.00).
The AE Services (Design Development (DD)) Budget or Magnitude, including A/E Design support services; during the construction is between $1,000,000.00 and $2,000,000.00, in accordance with VA Acquisition Regulation (VAAR) 836.204 (f) (1).
The detailed project design should begin with the above-mentioned intense on-site physical survey and collection of previous project data.
All designs shall incorporate all architectural and engineering disciplines necessary to provide a complete and functional design. Designs shall be in accordance with all applicable requirements of NFPA, EPA, ANSI, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and Federal Regulations and Standards. Existing drawings, if available, will be handed to the A/E for their use; however, their accuracy shall be field verified by the A&E and all consulting firms as part of investigative services.
The AE will be required to perform all necessary site investigations such as verifying record drawings.
The following investigative work shall be included within the scope of this project:
Provide all Engineer investigative work for application to this project including but not limited to site
surveys, study analysis and any other tests required to insure the provided design is feasible and absent of major obstacles for successful project completion. Perform field verification for existing conditions to insure the accuracy of your design. AE will be responsible to perform all necessary structural, electrical,
cooling and heating loads calculations to perform an optimum design.
Field verify all VA furnished drawings to insure AE design is accurate. It is the AE s responsibility
to determine existing conditions and to base the design on this information.
Materials to be furnished to the AE by the VA The following shall be Furnished to the AE upon
request:
The VA Engineering Service will provide the AE with all applicable drawings for the project. The
accuracy of the paper copies of Drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the AE and all consulting firms. The AE will then make copies of these drawings at the VA using VA equipment.
All VA standards, specifications, Space Planning Criteria, Equipment & Design Guides List and design
submission guidelines can be obtained by accessing the sites listed below
http://www.cfm.va.gov/TIL/
http://www.cfm.va.gov/index.asp
http://www.cfm.va.gov/contract/
http://www.cfm.va.gov/contract/ae.asp
http://www.cfm.va.gov/contract/aeDesSubReq.asp
http://www.cfm.va.gov/til/dManual.asp
Rey F. Clemente, NCO-8 Contracting Officer
rey.clemente@va.gov
NCO-8 Construction Team 2 Contracting Officer
