NATO International Competitive Bidding (ICB): Provision of Human Resources Data Services (HRDS) Support at SHAPE Headquarters
Supreme Headquarters Allied Powers Europe (SHAPE) intends to issue an Invitation for International Bidding (IFIB) for the provision of Human Resources Data Services (HRDS) support at SHAPE Headquarters.
Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) be approved for participation in NATO International Competitive Bidding (ICB), and (3) be nominated to the bidders list by the U.S. Government.
The requirement is for the provision of support to SHAPE HRDS in regards to Human Resources network/software/database management services.
Contractor personnel assigned to perform on the contract must be in possession of a valid personnel security clearance to, at a minimum, the level of NATO SECRET. The contractor is responsible for ensuring that the Defense Security Services forwards to the NATO contracting entity the required NATO security clearance certifications.
The reference for the IFIB is IFIB-ACO-SH-17-11 and all correspondence regarding the IFIB should include that reference.
SHAPE will directly e-mail the IFIB to all firms on its bidders list and will post an abstract of the tender documents on the following website: http://www.shape.nato.int/page161512048
BECOMING ELIGIBLE TO BID
NATO ICB requires that the U.S. Government nominate potential U.S. prime contractors to the bidders list. Before the U.S. Government can nominate a U.S. prime contractor to the bidder list for this procurement, the U.S. firm must be approved for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.
The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.
U.S. firms can download a copy of the U.S. NATO ICB application from the following website:
http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities
The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email:
- the title and/or solicitation number of the project
- the name/phone/FAX/email of your company's point of contact for the IFIB
After approval of your one-time NATO ICB application, the Department of Commerce will then know to follow up by issuing a Declaration of Eligibility (DOE) for that project. A DOE is used to nominate an approved firm to the bidders list for a particular NATO ICB project.
IMPORTANT DATES
U.S. firms should request a DOE (and, for U.S. firms new to NATO ICB, submit the one-time NATO ICB application): 19 April 2017
IFIB release (planned): April 2017
Bid closing (planned): June 2017
Period of Performance: One base year (FY 2018) + (1) one-year option (including Jan. 2020)
Lee Ann Carpenter, Phone 202-482-2583, Fax 202-482-5650, Email LeeAnn.Carpenter@bis.doc.gov
