Motorola Radios
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is: VA259-14-Q-0511, and it is issued as a request for quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-74.
(iv) This solicitation is set-aside for Small Business. NAICS: 334220
(v) Contract Line Items:
ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1 H51UCF9PW6AN - Motorola APX 4000 800 Mhz portable radios. 20.00 EA __________________ __________________
2 Q887AT - 800 Mhz radio interoperability equipment. 20.00 EA __________________ __________________
3 QA02756AB - ENH: 3600/9600 trunking baud for Motorola 800 Mhz radios. 20.00 EA __________________ __________________
4 QA01648AA - advanced system key hardware for Motorola 800 Mhz radios. 20.00 EA __________________ __________________
5 QA01833AD - extreme noise reduction feature for Motorola 800 Mhz radios. 20.00 EA __________________ __________________
6 WPLN4232A - 110 VAC charging units for Motorola 800 Mhz radios. 20.00 EA __________________ __________________
GRAND TOTAL __________________
(vi) Description of requirements for the items to be acquired: Items are Brand Name only. No items other than Motorola items will be considered. Brand Name Justification Attached.
(vii) Date and place of delivery (FOB Destination): 30 Days ARO
VA Medical Center
2121 North Avenue
Grand Junction, CO 81501-6428
(viii) The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition.
(ix) The provision at 52.212-2, Evaluation - Commercial Items, does not apply to this acquisition. This acquisition will be evaluated by LPTA.
(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with the offer.
(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition.
(xiii) Any additional contract requirements or terms and conditions: None.
(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.
(xv) Date and Time offers are due: 06-12-2014 1100 MST
(xvi) Name and telephone number of the individual to contact for information regarding the solicitation:
Nathan Bradley
Contract Specialist
Department of Veterans Affairs
Rocky Mountain Acquisition Center (NCO-19)
Phone: 303-372-7070
Fax: 303-691-6558
[email protected]
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DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval
For
Other Than Full and Open Competition
1. Contracting Activity: Department of Veterans Affairs, VISN 19, Grand Junction Medical Center, Justification for Other than Full and Open Competition, Brand Name Justification. 575-14-3-5055-0028
2. Nature and/or Description of the Action Being Processed: Purchase of 20 Brand-name Motorola APX 4000, 800 Mhz radios for Grand Junction VAMC, Disaster Preparedness Program..
3. Description of Supplies/Services Required to Meet the Agency's Needs: These radios are needed to meet the need of communications interoperability. These radios will go with the 20 Motorola radios and infrastructure purchased in FY11.
4. Statutory Authority Permitting Other than Full and Open Competition:
( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1(c)(1) Brand Name;
5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Accordingly, Motorola 800, 400 Mhz radios are the only radios that are capable of providing the services described in Section III above without the Veteran's Health Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition
6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Motorola has many distributors. Contracting went through GSA and were not able to find a source. This requirement needs to be posted open market.
7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Determination will be made at time of award.
8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research was conducted IAW FAR 10, and it was determined that multiple vendors are able to supply the required item on the open market. This item is not available on GSA schedules or any required sources per FAR 8.
9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Competition through small businesses will be sought to the maximum extent practicable by posting allowing competition with a brand name justification.
10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Will post to FBO
11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Using another manufacturers system would increase costs for updates and maintenance, and the items would not be compatible with the current communications system.
12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
Signature [REDACTED]
13. Approvals in accordance with FAR 6.304 a. Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
Signature [REDACTED]
Nathan Bradley
303-372-7070
[email protected]
[email protected]
