Meeting Space meeting spaces to support the NSF Academy's upcoming training/seminars
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-95 are incorporated into this RFQ.
This solicitation is not issued as a small business set-aside.
All responsible firms may submit a quotation for consideration. The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Quoters are advised that a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, should be submitted with its quote. Contract clauses 52.212-4, Contract Terms and Conditions-Commercial Items, and 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, apply to this acquisition. Applicable FAR clauses will be incorporated at time of award.
DESCRIPTION
The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, refreshments, and audio visual equipment of for the following NSF trainings/seminars: the NSF Program Management Seminars, NSF Oversight of Merit Review and NSF executive Leadership Retreat
The facility must be located in Alexandria, VA. The facility must be within a 10 minute walking distance from a NSF and the Metro station and must have onsite parking.
MEETING SPACE REQUIREMENT:
The facility must provide the following spaces:
The facility must provide the following spaces:
One (1) large general session meeting room that can accommodate up attendees when configured for a classroom seating set-up on all meeting days. This large session meeting room must be available at 7 Am each morning.
All of the meeting space above is to only be utilized by NSF for the duration of the meeting. Access should be provided to the rooms through 5p.m. Assistance is required on the first and last day of each seminar with loading and unloading heavy boxes of materials. All applicable fees must be included.
AUDIO VISUAL REQUIREMENT:
Large general session room requirements: one (1) overhead projection screen; one (1) LCD projector configured for use with an NSF-provided laptop; one (1) podium with one (1) podium microphone and one (1) wireless microphone; one (1) portable, hand-held, wireless microphone; and, wireless internet connection needed each day. All applicable fees must be included.
Break-out room requirements: Wireless internet connection needed each day. All applicable fees must be included.
NSF will be utilizing an outside contractor to handle computer setup.
The hotel shall ensure that all materials, services, products and electronic information and technology provided under this contract are in compliance with Section 508 of the Rehabilitation Act of 1973. All applicable fees must be included.
FOOD REQUIREMENT:
For the morning and afternoon, light refreshments are needed for participants.
The cost of the AM/PM break combined cannot exceed $25 per person, per day, inclusive of ALL fees.
NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages.
Submission of Quotes:
Quotations must be submitted by 4:00 p.m. (ET) on 08/20/2018. Submit quotations electronically to sakhan@nsf.gov. It is the offeror's responsibility to ensure that the Contract Specialist received their quotations by the date and time specified.
All offeror's shall be registered in FastLane prior to submitting a proposal.
Selection Criteria:
NSF will make an award decision based on the lowest price AND the contractor's ability to meet the government's requirement.
Sarah H. Khan, Contract Specialist, Phone 7032927349, Email sakhan@nsf.gov
