Medivators PM Service
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Sources Sought Notice: ENDOSCOPE PREVENTIVE MAINTENANCE
DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions should be submitted by email to Darius.Crane@va.gov . Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small business, small disadvantaged business, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 811219, Other Electronic and Precision Equipment Repair and Maintenance. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement.
SPECIFIED REQUIREMENT: Network Contracting Office 7, Charleston, SC is seeking sources for a potential contractor to perform the following services as stated below:
STATEMENT of WORK:
MEDIVATORS ADVANTAGE PLUS ENDOSCOPE REPROCESSORS
PREVENTIVE AND CORRECTIVE MAINTENANCE SERVICE
SCOPE:
Vendor shall provide all service, tools, equipment, personnel, transportation, and lodging necessary for performing annual preventive maintenance (PM) service on the following endoscope reprocessing equipment in use at the Ralph H. Johnson VA Medical Center (RHJVAMC) facility (see Table 1). This service is needed to ensure that this vital Sterile Processing Equipment maintains optimum performance to support patient safety. The contract will be for a Base Year and Four subsequent years.
COMPREHENSIVE MAINTENANCE SERVICE AGREEMENT COVERAGE:
Equipment to be serviced:
Table 1:
Manufacturer
Model
EE #
Serial #
1
Medivators
ADVANTAGE PLUS ADV-1007
189907
77149511
2
Medivators
ADVANTAGE PLUS ADV-1007
189908
77149512
3
Medivators
ADVANTAGE PLUS ADV-1007
189909
77149513
4
Medivators
ADVANTAGE PLUS ADV-1007
189910
77149514
Vendor shall provide the following:
Preventive Maintenance:
Vendor shall visit RHJVAMC to provide full preventive maintenance service on the above listed Medivators Advantage Plus endoscope reprocessing systems in use at RHJVAMC when scheduled by RHJVAMC Healthcare Technology Management (HTM) Service. After performing this preventive maintenance, Vendor shall ensure the equipment has been returned to optimum performance (according to the manufacturer s service documentation manual) by checking mechanical and electrical safety, lubrication, functional testing, and adjusting for optimum performance as needed.
Replacement Parts:
Vendor shall provide all necessary parts for replacement during the PM service. These parts shall be new, standard OEM parts that comply with applicable performance and reliability specifications.
Corrective Maintenance:
If during the preventive maintenance procedure, it is determined that corrective maintenance is required, the Vendor shall first provide a written quote for service and obtain authorization from RHJVAMC Biomedical Engineering before repairing the device.
REPORTING:
Vendor shall report and sign-in to the Biomedical Engineering Section and obtain an identification badge which shall be worn at all times while on station.
After all work is completed, the Vendor must again report in person to the Biomedical Engineering Section, to submit in writing, a complete report of services or repairs performed for each item of equipment.
An electronic report of work performed (PDF, MS Word, etc.) shall also be submitted via email within 24-72 hours of each service visit.
NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Biomedical Engineering Section as required above.
HOURS OF WORK: RHJVAMC normal working hours are Monday through Friday 0700-1600 (with one hour for lunch), excluding federal holidays. All service shall be performed during normal working hours, unless the Contracting Officer s Representative (COR) provides written consent to the Vendor. The facility observes the following federal holidays:
New Year s Day Martin Luther King, Jr. Day
Presidents Day Memorial Day
Independence Day Labor Day
Columbus Day Veterans Day
Thanksgiving Day Christmas Day
TEST EQUIPMENT: The Ralph H. Johnson VA Medical Center will not furnish test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within unless otherwise specified elsewhere in this document.
SPECIAL CONTRACT REQUIREMENTS: Vendor must follow all Department of Veterans Affairs regulations when working on VA equipment. Vendor shall be escorted by RHJVAMC Biomedical Engineering staff while working in sensitive areas of the facility (i.e. patient care areas, etc.).
TYPE OF CONTRACT
The Department of Veterans Affairs Medical Center (DVAMC) anticipates award of a FIRM FIXED PRICE contract based on the contents of this solicitation.
SECURITY REQUIREMENTS
The C&A requirements do not apply and a Security Accreditation Package is not required.
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REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, which demonstrates how your company has the supervision, facilities, labor and experience to provide the requested services described above. Include past experience in providing this service to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. If not, please (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry.
Responses must be emailed to Darius.Crane@va.gov no later than 10:00pm EST, Thursday, April 27, 2017. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place " ATTENTION: ENDOSCOPE MAINTENANCE_VA247-17-N-0419 in the subject line of your email. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
Darius Crane
Contract Specialist
