Maintenance Agreement for Two Canon Copiers
Purchase of Maintenance Agreements for Copiers
The U.S. Department of Health and Human Services (DHHS), Program Support Center on behalf of the Office of Medicare Hearings and Appeals (OMHA) is issuing this RFQ for the purchase of two separate maintenance flat fee contract for the following copiers:
1. Two(2) Canon Copiers Model ImageRunner Advance 8505i (Base Year + 4 Option Years)
Award will be made on an all-or-none basis. Evaluation will be based on Lowest Price Technically Acceptable (LPTA). All quoters must meet the specifications listed below to be technically acceptable.
Quotes must be submitted by Friday, December 1, 2017 at 12:00 pm ET.
Questions:
Please send your questions electronically to Thien.Nguyen@psc.hhs.gov by Monday, November 27, 2017 at 12:00 PM.
Place of Performance:
Office of Medicare Hearings and Appeals
51 SW 1st Ave Suite 1536
Miami, FL 33130
Period of Performance: See below
1. Maintenance for Two (2) Canon ImageRunner Advance 8505i Copiers - Flat rate fee inclusive of toner, staples, parts, labor and copies - 50,000 copies per copier per month and no overages (Base Year plus 4 Option Years)
Period of Performance Flat Rate Price (No Overages)
Base Period (12/20/2017-12/19/2018)
Option Period 1 (12/20/2018 - 12/19/2019)
Option Period 2 (12/20/2019 - 12/19/2020)
Option Period 3 (12/20/2020 - 12/19/2021)
Option Period 4 (12/20/2021 - 12/19/2022)
The Contractor shall provide the following capabilities within the performance measures outlined as follows:
• Service Response time: 4 hours for on-site service; 48 hours for supplies delivery order
• Maintenance charge includes toner, staples, parts, and labor.
• Flat rate contract ( no overages)
CLAUSES:
1. FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Full text may also be accessed electronically at these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart301-1.html
DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CONTRACT CLAUSES
Clause No. Title and Date
HHSAR 352.203-70 ANTI-LOBBYING (DEC 2015)
HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (DEC 2015)
2. FAR 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS - REPRESENTATION (FEB 2015)
In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.
Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
3. FAR 52.203-99, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (FEB 2015)
(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.
(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.
(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.
(2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.
4. FAR 52.217-8 OPTION TO EXTEND THE SERVICES (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within days before the contract expires.
5. FAR 217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
a) The Government may extend the term of this contract by written notice to the Contractor prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed (5) years.
6. HHSAR 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)
(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.
(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.
(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.
Thien T Nguyen, Contract Specialist, Phone 3014925053, Email thien.nguyen@psc.hhs.gov
