MEETING MANAGEMENT SERVICES
In concert with the President and BOD (or their designees), the Meeting Manager will
provide the following services for the annual meeting (usually held in mid-July) and
board meetings (usually held at the annual meeting and in January) of the Aquatic Plant
Management Society:
The meeting manager will oversee meeting site bid procurement, including
communications with prospective meeting venues, and provide this to the BOD for site
selection decisions.
Negotiate hotel, meeting site, catering, and audio visual contracts. Meeting Manager will
not accept any commissions or other benefits from hotels or other entities for this service,
unless negotiated prior with the BOD of the APMS. Assist with the development of
meeting budgets.
Coordinate the preparation of all meeting-related printing, including advertising
brochures, pre-registration and hotel reservation forms, name tags, announcements, door
(session) signs, donor credit signs, and other items as required.
Provide information on the hotel, room reservation instructions, and directions to the
hotel to the Secretary and Program Chair for inclusion in the meeting program.
