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Lodging and Meals


Louisiana, United States
Government : Military
RFQ
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-64 Effective on January 17, 2013. Provisions and clauses incorporated by reference has the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/.

The solicitation W912NR-18-R-0001 is issued as a Request for Quote. This procurement is 100% Small Business Set-Aside. The NAICS code for this acquisition is 721110 - Hotels (except Casino Hotels) and Motels. The small business size standard for this NAICS code is $32.5 million. The Louisiana National Guard will be awarding a Firm-Fixed Price Contract.
This solicitation is for a fir
m fixed price contract and will be awarded to the lowest priced technically acceptable. The Louisiana Army National Guard needs a quote for lodging, meals, meeting space and AV equipment for dates below. Our intent is to award 1 contract for lodging and meals for the 61st TC of Louisiana to attend the Vigilant Guard training exercise in Oklahoma City, Oklahoma.

Due to mission requirements and lack of transportation assets, the dates are not flexible and the location of the hotel must be within 6 miles or a fifteen minute drive of the training site (6045 NW 50th Street, Warr Acres, OK). This will be a firm fixed priced contract. The contract will be awarded to lowest priced technically acceptable. A Government site visit to the hotel may be requested prior to award. Hotel accommodations must include lodging, meals, and meeting spaces to accommodate requirements listed in the attached scope of work.

If third party vendors or event planners bid on event, they must be available during the entire timeframe to be physically present at the hotel to manage the contract requirements and handle any problems that may occur at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel.

Lodging and meal rates must be at or below the per diem rates. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120.

For quoting this event, be sure to follow the Line Item Structure attached in the PWS. Also attached is a Quote Submission form which has the line items listed out and the green initiatives requirements. This form must be completed in order to be considered a responsive quote. Please also be sure to submit a sample menu or the meals.

SEE ATTACHED LINE ITEM BREAKDOWN FOR REQUIREMENTS.

The following FAR/DFAR clauses and provisions are applicable to this acquisition:
52.202-1 Definitions JAN 2012
52.203-3 Gratuities APR 1984
52.203-5 Covenant Against Contingent Fees APR 1984
52.203-7 Anti-Kickback Procedures OCT 2010
52.204-7 System for Award Management JUL 2013
52.204-13 System for Award Management Maintenance JUL 2013
52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012
52.216-24 Limitation Of Government Liability APR 1984
52.216-25 Contract Definitization OCT 2010
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012
52.222-21 Prohibition Of Segregated Facilities FEB 1999
52.222-26 Equal Opportunity MAR 2007
52.222-35 Equal Opportunity for Veterans SEP 2010
52.222-36 Affirmative Action For Workers With Disabilities OCT 2010
52.222-37 Employment Reports on Veterans SEP 2010
52.222-50 Combating Trafficking in Persons FEB 2009
52.223-6 Drug-Free Workplace MAY 2001
52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011
52.225-13 Restrictions on Certain Foreign Purchases JUN 2008
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications DEC 2012
52.232-1 Payments APR 1984 52.232-18 Availability if Funds APR 1984
52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013
52.233-1 Disputes JUL 2002
52.233-2 Service Of Protest SEP 2006
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.243-1 Changes--Fixed Price AUG 1987
52.252-2 Clauses Incorporated By Reference FEB 1998
252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012
252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013 Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance (OCT 2009)

To be awarded this contract, the offeror must be registered in the SAM and remain active during period of performance. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions.

All questions, quote submission form, sample menus and hotel information in response to this notice must be submitted by email to david.l.bourgeois.mil@mail.mil. All questions must be submitted prior to Friday, October 20th, 2017 by 2200 (10:00 pm) CST in order to ensure a response.

Quotes where all of the rooms are at the same location (hotel) will be evaluated first and will be based on lowest priced technically acceptable. If we do not receive adequate quotes that can accommodate all requirements (lodging and meeting spaces), we will then evaluate quotes where the lodging and meeting spaces are at two locations and evaluate them based on lowest priced technically acceptable. The deadline for quotes is October 23rd, 2017 by 1700 (5:00pm) CST. You must include your quote (which must be in the format below and in the PWS, a proposed menu for the event, and a signed response to the Green Initiative Program (Below).

Contracting Office Address: USPFO for Louisiana, 420 F Street, Camp Beauregard, Pineville, LA 71360 Point of Contact(s): MAJ David L. Bourgeois, 318-290-5933 or david.l.bourgeois4.mil@mail.mil.


GREEN INITIATIVES PROGRAM
Vendor must have a Green Initiatives program in place and include this information with their proposal. Third party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content.
Vendors offering items with recycled content are preferred in accordance with Executive Order 13514. List all item characteristics and company initiatives supporting environmental protection programs. All responsible quotes will provide answers to the following questions.
ltem(s) made out of recycled content? What percentage?
Water efficient item (if applicable)?
Bio based or Bio preferred item?
Non-Toxic?
Non-Ozone depleting?
Environmentally Preferable Products?
Environmentally Friendly?
Does the vendor Recycle?
Does the company use post-consumer recycled paper?
Does the company print on both sides?
Does the company have a water conservation program?
Does the company use energy efficient light bulbs?
Are the electrical/electronic products Energy Star rated?
Is the company LEED certified (Leadership in Energy and Environmental Design)?
Does the company promote energy conservation? (ex. Turning computers off at night, turning off lights when no one is in the room, etc)
Is the company 14001Environmental Management Standards Certified?
Comments:


____________________________________________
Vendor's Name:
Vendor's Business Name:




David L. Bourgeois, Contracting Officer, Phone 3182905933, Email david.l.bourgeois4.mil@mail.mil - JONATHAN MARAGGUN, CONTRACTING OFFICER, Phone 3182905352, Email jonathan.l.maraggun.mil@mail.mil

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