Leasing Railway Tank Cars in Japan
NOTICE OF PRE-PROPOSAL CONFERENCE:
(1) A pre-proposal conference will be conducted at the 374th Contracting Squadron, Bldg. 620 (Conference Room 109), Yokota Air Base on 6 Aug 2019, 14:30 PM, Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation. Submit the folllowing information to Ms Maki Kodama by e-mail at maki.kodama.jp@us.af.mil prior to 5 Aug 2019, 14:30 PM, JST. Maximum three (3) attendees will be allowed per company. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.
a. Company Name
b. Name(s) (Last, First)
c. Phone Number
d. E-mail Address
e. Types of ID Anticipated (one of the following):
(i) Passport
(ii) My Number Card with a photo
(iii) Driver's License and a copy of his/her residential record with citizenship (Jyumin-hyo)
f. Means of Transportation: By a private vehicle or public transportation (Note: JCI certificate and a copy of liability insurance will be required for an entry by a vehicle)
(2) Offerors are encouraged to submit questions to the point of contact noted above not later than 5 Aug 2019, 14:30 PM, JST. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors. The record should include minutes of the meeting, including questions and answers.
(3) Escorting for U.S. Installations. In order to gain access on an U.S. installation for participation of the pre-proposal conference, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. Valid identifications are as listed above (NOTE: Japanese driver license with an individual's eight (8) digit password is no longer accepted). Escorting process takes approximately 30 minutes, therefore, the offerors must be 30 minutes earlier at the gate of the U.S. installation than the pre-proposal conference start time.
入札説明会のお知らせ：
(1)下記の通り入札説明会を行います。
日時： ２０１９年８月６日 午後14：30より
場所： 在日米空軍横田基地 第374契約中隊（横田基地契約本部） 建物番号620 会議室109
参加ご希望の企業様は下記を担当者・小玉まで(maki.kodama.jp@us.af.mil)ご連絡ください（各企業様3名まで）：;
a. 会社名
b. 御氏名
c. 連絡先電話番号
d. メールアドレス
e. 入門の際にご提示予定の身分証明書の種類（以下のうちいずれか）
(i) パスポート
(ii) マイナンバーカード（写真入り）
(iii) 免許証（本籍記載の住民票のコピー）
f. 交通手段： 自車もしくは公共交通機関。お車でお越しの場合、車検証のコピーと自賠責保険証のコピーが必要となります。
(2) 本案件に関する質問がございましたら8月5日の午後１４：３０までにご提出をお願い申し上げます。尚、説明会での質疑応答は書面にて入札書に変更がない限り、条件・条項等の変更とはなりませんのでご理解お願い申し上げます。後日、変更書が発行された場合には了承の旨の署名をいただく手順になります。 また、説明会の議事録は質疑応答を含めて当サイトで公表させていただきます。
(3) 基地へのエスコートについて： 上記に記載されたいずれかの身分証明書をご提示いただきパスの発行が必要となります。 また、入門の際には憲兵隊による身分証明書の確認がございます。エスコート準備作業にはおよそ30分程が必要になりますため、説明会開始時刻の30分前には横田基地・第五ゲートに到着されますようお願い申し上げます。
以上
Maki Kodama, Contract Specialist, Phone 81-42-552-3010, Fax 81-42-551-0973, Email maki.kodama.jp@us.af.mil - Joshua B. Grubb, Contracting Officer, Phone 81-42-552-2510-57499, Fax 81-42-551-0973, Email joshua.grubb@us.af.mil
