Lease Forklift
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation FA4801-18-R-1004 is a Request for Proposal (RFP). This announcement will be issued as a combined synopsis/solicitation. This requirement is a total small business set aside. The anticipated award will be a firm-fixed-price contract, the award will be made based on the lowest priced, technically acceptable offer received.
The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular 2005-95, 19 January 2017. Provisions and clauses may be obtained via internet at http://farsite.hill.af.mil. ; The North American Industry Classification System (NAICS) code is 532490. The small business size standard for this code is $32,500,000.00.
CLIN 0001 Monthly Lease of High Capacity Forklift Truck. Capacity load is 55K lbs. Fork Length - 8FT. 11 MO base. 9 MO option. Service of Forklift Truck is included.
CLIN 0002 Delivery Charges
All items shall be delivered FOB Destination to Holloman AFB, NM 88330 before 4 December 2017.
PROVISIONS/CLAUSES:
The following FAR provisions and clauses are applicable to this solicitation:
The provision at FAR 52.212-1, Instruction to Offerors Commercial Items (Jan 2017) applies to this acquisition. The following addenda are provided to this provision:
Proposals submitted shall contain the following information: Solicitation Number; Time Specified for receipt of offers; Name; Address; Telephone Number of Offeror; Terms of the expressed warranty; Price, Payment terms, Any discount terms, F.O.B. destination, Expected Delivery Date, CAGE code, DUNS number, Tax ID number and acknowledgement of all solicitation amendments. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration.
FAR 52.203-3, Gratuities;
FAR 52.204-7, System for Award Management;
FAR 52.204-13, System for Award Management Maintenance;
FAR 52.204-16, Commercial and Government Entity Code Reporting;
FAR 52.204-18, Commercial and Government Entity Code Maintenance;
FAR 52.212-1, Instructions to Offerors-Commercial Items;
FAR 52.212-2 Evaluation-Commercial Items;
FAR 52.212-3 Offerors Representations and Certifications-Commercial Items (AUG 2013);
FAR 52.212-4 Contract terms and conditions-Commercial Items (JUL 2013);
FAR 52.212-5 (Dev) Contract terms and Conditions required to implement statutes or executive orders-Commercial Items (JAN 2013);
FAR 52.222-41 Service Contract Labor Standards;
FAR 52.222-42 Statement of Equivalent Rates for Federal Hires;
FAR 52.232-23 Assignment of Claims;
The following DFARS provisions and clauses are applicable to this solicitation:
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials;
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights;
DFARS 252.203-7003, Agency Office of the Inspector General;
DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials;
DFARS 252.204-7004 Alt A System for Award Management;
DFARS 252.204-7011, Alternative Line Item Structure;
DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information;
DFARS 252.211-7003, Item Unique Identification and Valuation, Small Business Subcontracting Plan (DoD Contracts);
DFARS 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations;
DFARS 252.215-7008, Only One Offer
DFARS 252.222-7007, Representation Regarding Combating Trafficking in Persons;
DFARS 252.223-7008, Prohibition of Hexavalent Chromium
DFARS 252.225-7000, Buy American-Balance of Payments Program Certificate;
DFARS 252.225-7001, Buy American and Balance of Payments Program;
DFARS 252.225-7002, Qualifying Country Sources as Subcontractors;
DFARS 252.225-7012, Preference for Certain Domestic Commodities;
DFARS 252.225-7035, Buy American-Free Trade Agreements-Balance of Payments Program Certificate;
DFARS 252.225-7048, Export Controlled Items;
DFARS 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism;
DFARS 252.232-7003, Electronic Submission of Payment Request and Receiving Reports;
DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions;
DFARS 252.232-7010, Levies on Contract Payments;
DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel;
DFARS 252.243-7002, Requests for Equitable Adjustment;
DFARS 252.244-7000, Subcontracts for Commercial Items;
DFARS 252.246-7003, Notification of Potential Safety Issues;
The following AFFARS provisions and clauses are applicable to this solicitation:
AFFARS 5352.201-9101, Ombudsman.
AFFARS 5352.223-9001, Health and Safety on Government Installations;
AFFARS 5352.242-9000, Contractor Access to Air Force Installations;
DFARS 252.232-7006, WAWF Payment Instructions
a) Definitions. As used in this clause-
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall-
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
Now called: Invoicing, Receipt, Acceptance and Property Transfer (iRAPT)
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:
(1) Document type. The Contractor shall use the following document type(s).
Invoice as 2-n-1
(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.
N/A
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF
Data to be entered in WAWF
Pay Official DoDAAC
Issue By DoDAAC
FA4801
Admin DoDAAC
FA4801
Inspect By DoDAAC
Ship To Code
Ship From Code
Mark For Code
Service Approver (DoDAAC)
Service Acceptor (DoDAAC)
Accept at Other DoDAAC
LPO DoDAAC
DCAA Auditor DoDAAC
Other DoDAAC(s)
(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.
(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.
Receiver/COR: N/A
Buyer: Caleb.Wynia.1@us.af.mil
Contracting Officer: Robert.Widdoss.1@us.af.mil
Additional Contact: Kelly.Lowe@us.af.mil
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
See Buyer Above__
(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.
(End of clause)
HAFB 007 - NEW MEXICO GROSS RECEIPTS TAX (NMGRT) Holloman AFB Special Instructions (May 2012)
•a. The State of New Mexico assesses a Gross Receipts Tax for firms conducting business operation within the State without regard to the location of entity. You are advised that services and all construction materials and the associated services are taxable to governmental entities for gross receipts purposes. Any proposals/bids received will be presumed to include this cost of business and any request for adjustment or proposed/bid prices as a mistake in proposal/bid either before or after award of a contract will not be considered.
•b. The tax rate applicable to a particular contractor (for work completed on Holloman Air Force Base) is based on the type of work performed and place of business (Out-of-State companies versus NM companies). New Mexico Taxation and Revenue Department publication FYI-200, Your business Location and the Appropriate Tax Rate, explains the methods of determining the business location and the applicable tax rate, and is available on the Internet at http://www.tax.newmexico.gov. Search for Gross Receipts... and select "Taxation and Revenue, Gross Receipts Taxes" when it's displayed or click the link for All Taxes and follow the Gross Receipts Tax links.
•c. Appropriate tax and registration forms are available at the web site above.
•d. Offerors/bidders are expected to be knowledgeable of the Gross Receipts and Compensating Tax Act for the State of New Mexico. Further information may be obtained from:
State of New Mexico
Taxation and Revenue Department 2540 El Paseo Bldg. #2
PO Box 607
Las Cruces, NM 88004
Phone # (575) 528-6152
End of HAFB 007 Instructions
Points Of Contact
Contract Administrator: Caleb L. Wynia, 2d Lt, USAF, Phone: (575) 572-0662, e-mail caleb.wynia.1@us.af.mil
Contracting officer: Robert J. Widdoss, Civ, DAF, Phone: 575-572-3575, e-mail robert.widdoss.1@us.af.mil
IMPORTANT NOTICES:
1) RFQ submission must be in accordance with solicitation;
2) Offerors must be registered in the System for Award Management to be eligible for award (Ref. DFARS 252.204-7004, Required Central contractor Registration);
3) All Amendments, if applicable, must be acknowledged;
4) Questions concerning this notice should be submitted to the Points of contact as indicated in this announcement.
Questions in regards to this solicitation are due no later than 1200 (12:00 p.m.) Mountain Time by 28 November 2017.
Response Time- Request for Quotation will be accepted by email to both point of contacts listed above not later than 1200 (12:00 p.m.) Mountain Standard Time on 29 November 2017. All quotes must be marked with RFQ number and title.
Caleb L. Wynia, Contracting Specialist, Phone 5755720662, Email caleb.wynia.1@us.af.mil - Robert J. Widdoss, Contracting Officer, Phone 575-572-3575, Email robert.widdoss.1@us.af.mil
