Lab Freezers
Page 4 of 4
1. This is a combined synopsis/solicitation for So-Low Refrigerators and Freezers BRAND NAME OR EQUAL, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. FAR 13, Simplified Acquisition Procedures will be used.
2. The solicitation number is 36C26019Q0838 and is issued as a request for quotation (RFQ).
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.
4. This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS 333415 code has a small business size standard of 1250. The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The vendor shall provide new items ONLY; no remanufactured or "Gray Market" items. All items must be covered by the manufacturer's warranty.
5. Line Items:
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
SOLOW MODEL DH4-27SD 115-60-1
Equal Item:
__________________
2.00
EA
__________________
__________________
0002
SO-LOW FREEZER MODEL U40-28 115-60-1
Equal Item:
__________________
4
__________________
__________________
0003
DIGITAL TEMP RECORDER MODLE: DR100
Equal Item:
__________________
3
__________________
__________________
0004
WIRED SENSORS FOR DR100
Equal Item:
__________________
9
__________________
__________________
0005
TELEPHONE ALARM SYSTEM SENSAPHONE #1200
Equal Item:
__________________
3
__________________
__________________
GRAND TOTAL
__________________
6. Comparable products must meet or exceed the following specifications:
Salient Characteristics:
Refrigerator
Upright style
Approximately 27-30 cubic feet
Temperature range ~2-8 degrees Celsius
Alarm and hookup to monitoring system
Interior Shelves
Digital readout
Temperature min/max memory
Units must be standalone, no external refrigerant lines needed
Units must take 115V powerB to be compatible with existing RR&D spaces
Vendor must be on the list of brands serviced by Spectrum Lab Services (attached) because of existing VA service contract with Spectrum Lab Services
Freezers
Upright style
Approximately 27-30 cubif feet
Temperature range -30 to -40 degrees Celsius
Alarm and hookup to monitoring system
Interior Shelves
Digital readout
Temperature min/max memory
Units must be standalone, no external refrigerant lines needed
Units must take 115V powerB to be compatible with existing RR&D spaces
Vendor must be on the list of brands serviced by Spectrum Lab Services (attached) because of existing VA service contract with Spectrum Lab Services
Temperature must stay within +/- 2 deg C of the setpoint at all times when closed. "Frost-free" freezers which fluctuate in temperature are not acceptable, as these have been shown to damage our research specimens.
External alarm/temperature monitoring system:
Needs to be able to connect to an analog phone line and be wired to fridge/freezer alarm systems.B This is necessary to alert RR&D personnel in case of a freezer failure or power outage, especially during evenings and weekends. In such a case the specimens must be transferred to alternative storage.
Has the ability to call specified users to notify them when the freezer/fridge alarm goes off
Has a backup battery with at least 8 hours of reserve power in the case of a power outage
Able to log temperatures of multiple freezer/fridge units at once
Can sample and record temperatures at least once per hour
Has enough internal memory to store at least a few months worth of temperature data.B This is necessary to check for temperature fluctuations, to determine specimen viability.
Can be easily mounted within/on the freezer/fridge
7. Delivery:
Delivery shall be within ninety (30) days from the time of award. Items shall be delivered to the Seattle VA Medical Center located at 1660 S. Columbian Way, MS151, Seattle, WA 98108. FOB Destination.
8. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:
Provisions:
52.211-6 Brand Name or Equal (AUG 1999)
52.214-21 Descriptive Literature (APR 2002)
9. The provision at 52.212-2, Evaluation Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers:
a. Technical
b. Price
Technical conformance is more important than price.
10. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.
11. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:
Clauses:
52.204-13 System for Award Management Maintenance
52.204-18 Commercial and Government Entity Code Maintenance
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
852.203-70 Commercial Advertising (JAN 2008)
852.219-10 VA Notice of Total SDVOSB Set-Aside
852.232-72 Electronic Submission of Payment Requests
852.246.71 Rejected Goods
12. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:
52.219-28 Post Award Small Business Program Representation (JUL 2013)
52.222-3 Convict Labor (June 2003) (E.O. 11755).
52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (APR 2015)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)
52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)
52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul
2013) (31 U.S.C. 3332).
13. There are no additional contract requirements, terms or conditions.
14. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
15. Quotes must be emailed to jared.zinsmesiter@va.gov no later than 2pm PST on 09/17/2019. Quotes may be submitted on this document or the vendor s own form.
No late quotations will be accepted.
16. For information regarding the solicitation, please contact Jared Zinsmeister at jared.zinsmeister@va.gov.
Jared Zinsmeister
jared.zinsmeister@va.gov
