Kitchen & Dining Room Eqp. Repair & Maint. and Emer. Repair Services (VA-18-00047957)
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This is a SOURCES SOUGHT NOTICE ONLY
This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Response to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
The Network Contracting Office (NCO) 2 is seeking preferably Service Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing maintenance to kitchen and dining room equipment Repair and Maintenance as per the statement of work for the Northport Veterans Health Care Systems located at 79 Middleville Road, Northport, NY 11768.
See DRAFT Statement of Work for detailed services.
The NAICS code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and the Size Standard is $7.5 million. Responses must be received by no later than 12:00 p.m. Daylight Saving Time, (DST) Wednesday, July 18, 2018. A response to this notice shall include Capabilities Statements, with vendors DUNS number and if the service is offered on GSA/FSS schedule or open market. Facsimile or Telephonic responses will not be accepted.
Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.
SAM:
https://www.sam.gov/portal/public/SAM/
VETBIZ
https://www.vip.vetbiz.gov/Public/Search/Default.aspx
Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements)
https://www.dol.gov/vets/vets4212.htm
DRAFT SCOPE OF WORK
KITCHEN and FOOD SERVICE EQUIPMENT MAINTENANCE & REPAIR
VA NORTHPORT - VETERANS HEALTH CARE SYSTEM
NORTHPORT, NY 11768
Classification Code: Z Maintenance, repair, and alteration of real property
NAICS Code: 811 Repair and Maintenance/811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Agency: Department of Veterans Affairs, Veterans Healthcare Administration
Location: Northport VA Medical Center (VAMC)
Title: Kitchen and Food Service Equipment Maintenance Repair Services
The contractor shall provide all management, supervision, labor, tools, equipment, and materials necessary to maintain and repair government owned kitchen and food service equipment at the Northport VAMC. This includes as needed services, such as, preventive and emergency maintenance, repair, inspection, and relocation of kitchen equipment, hood system cleaning/inspection and grease trap maintenance, as required. This also includes the Contractor providing an on-site, full-time, mechanic technician with at least five (5) years experience in commercial kitchen equipment operations and maintenance. The contractor shall maintain and repair the government owned kitchen and food service in accordance with manufacturer s standards.
The applicable North American Industry Classification System (NAICS) code for this acquisition is 811310 Food machinery repair and maintenance services. The small business size standard for this code is $7.5 Million. The small business prime contractor will be required to meet the requirements of FAR Clause 52.219-14, Limitations on Subcontracting, in that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Your Capability Statement should demonstrate how you plan to meet this requirement.
All Northport VAMC kitchen and dining room equipment shall be included in this section. This includes all real property installed equipment (RPIE) in the main kitchen in Building 200 and the Auxiliary kitchen in Building 92. Examples of RPIE include, but are not limited to: low/medium temperature refrigerators, stoves, grills, display cases, service lines, clipper, steam kettles, point-of-use (POU) appliances. The contractor shall conduct all scheduled and unscheduled maintenance and emergency repair services.
Specific equipment related to the Aladdin Temp-Rite Re-Therm system is included. This includes, but is not limited to the carts, trays, tray guides, door panels, wheels, docking stations, etc. There are three docking areas on the Northport VAMC campus, Building 200 Ground Floor, Building 8 Ground Floor and Building 92 Ground Floor. The contractor shall conduct all scheduled and unscheduled maintenance and emergency repair services.
Meiko Dish Machine: Contractor is responsible for all scheduled, unscheduled, and emergency repair services for the Meiko Dish Machine.
Unscheduled maintenance for repairs not exceeding the micro-purchase threshold of $2,500.00 shall be borne by the contractor. Unscheduled maintenance exceeding the micro-purchase threshold of $2,500.00 will be handled under a Government approved technical instruction, with the expense (if exceeding $2,500.00) to be borne by the Government.
Repair Services: All repairs based on discrepancies noted during inspections will be submitted to the COR or designee within 24 hours of discrepancies discovery for items that are not service affecting. Service affecting items such as those that place a unit out of service will be submitted prior to the close of business for that day. All work will be conducted in a manner that will provide minimal disruption to the employees, residents and visitors of the Northport VAMC facility.
The Contractor shall submit a quote (detailing the required parts and labor hours) to perform the repair. The Government is required to determine the quoted pricing is fair and reasonable. Repair services will be authorized via the issuance of a modification or task order on an as needed basis. (*Note: If quoted pricing is determined not fair and reasonable, repair services will be sought via a separate contract action.)
Non- emergency Repair Services: Non-emergency repair services are defined as repairs necessary to maintain the kitchen and food service equipment in accordance with manufacturer s standards. From the time that authorization is issued via a modification or task order, the Contractor will have a 72-hour or less response time for all non-emergency repairs. Repairs may be conducted during or after normal business hours, applicable pre-negotiated labor rates shall apply. The Contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdown(s) to perform repairs.
Emergency Repair Services: Emergency repair services are defined as repairs required to maintain the operational readiness (i.e. minimum ability to sustain critical equipment) of the Meiko Dish Machine. From the time that authorization is issued via a modification or task order, the Contractor will have a 2-hour or less response time for all emergency repairs. Repairs may be conducted during or after normal business hours, applicable pre-negotiated labor rates shall apply. The Contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdown(s) to perform repairs.
Parts: The Contractor shall be responsible for purchasing all parts; however, the Contractor may be asked to provide quotes from their distributors should the Government wish to determine if the quoted pricing is fair and reasonable.
The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. All parts shall be of current manufacturer and have complete versatility with the presently installed equipment. All parts will be sold as new, be OEM, and perform identically to the original equipment specifications, unless an upgrade is required. (Rebuilt parts, used parts, or those removed from another system shall not be installed without written approval by the COR.)
It is understood that defective parts replaced during any service shall remain the property of the VA and disposal of the same will be determined by the COR.
All work is to be performed in strict compliance with the Scope of Work .
End of Document
JAMES, EULANDA
Contract Specialist
Point of Contact email
