KayPentax Digital Video Capture
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is: VA259-14-Q-0502, and it is issued as a request for quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-74.
(iv) This solicitation is set-aside for Small Business. NAICS: 334510
(v) Contract Line Items:
ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1 Pentax 9310HD - HD-Digital Video Capture V3 1.00 EA __________________ __________________
2 Pentax 9400 - Stroboscope Light Source 1.00 EA __________________ __________________
3 Pentax 9214HD - Camera, HD 1.00 EA __________________ __________________
4 Pentax 9118B - Zoom Lens 22-37mm 1.00 EA __________________ __________________
5 Pentax 9106 - Rigid Endosope 1.00 EA __________________ __________________
6 Pentax 9264C - Printer, color 1.00 EA __________________ __________________
7 Pentax 80225-2 Compact Cart w/Mod Kit 1.00 EA __________________ __________________
8 Pentax 80228 - Monitor Mounting System 1.00 EA __________________ __________________
9 Pentax 9198 - FASU Set Up & Training 1.00 EA __________________ __________________
10 Pentax EPK-1000 - EPK Video Processor KVM66116 1.00 EA __________________ __________________
11 Pentax VNL-1190STK - Nasolaryngoscope 90K Series 1.00 EA __________________ __________________
GRAND TOTAL __________________
(vi) Description of requirements for the items to be acquired: Items are Brand Name only. No items other than Pentax items will be considered. Brand Name Justification Attached.
(vii) Date and place of delivery (FOB Destination): 30 Days ARO
VA Healthcare System
500 Foothill Drive
Salt Lake City, UT 84148-0001
(viii) The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition.
(ix) The provision at 52.212-2, Evaluation - Commercial Items, does not apply to this acquisition. This acquisition will be evaluated by LPTA.
(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with the offer.
(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition.
(xiii) Any additional contract requirements or terms and conditions: None.
(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.
(xv) Date and Time offers are due: 06-10-2014 1300 MST
(xvi) Name and telephone number of the individual to contact for information regarding the solicitation:
Nathan Bradley
Contract Specialist
Department of Veterans Affairs
Rocky Mountain Acquisition Center (NCO-19)
Phone: 303-372-7070
Fax: 303-691-6558
[email protected]
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DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval
For
Other Than Full and Open Competition
FAR 6.302
1. Contracting Activity: The agency responsible for this acquisition is: The Department of Veterans Affairs, VISN 19, VA Salt Lake City Health Care System (VASLCHCS), 500 Foothill Drive, Salt Lake City, UT 84148. The Department of Veteran Affairs proposes to enter into a contract on the basis of other than full and open competition for the Brand Name Kaypentax Digital Video Capture. The RFQ number is VA259-14-Q-0502.
2. Nature and/or Description of the Action Being Processed: This is a new procurement and the contract contemplated will be firm-fixed-price sole source procurement for:
HD-Digital Video Capture V3 #9310HD - 1 each
Stroboscope Light Source #9400 - 1 each
Camera, HD #9214HD - 1 each
Zoom Lens 22-37mm #9118B - 1 each
Rigid Endoscope #9106 - 1 each
Printer, Color #9264C - 1 each
Compact Cart #80225-2 - 1 each
Monitor Mounting Sys #80228 - 1 each
FASU Set Up & Training #9198 - 1 each
EPK Video Processor #EPK-1000 - 1 each
Nasolaryngoscope #VNL-1190STK - 1 each
3. Description of Supplies/Services Required to Meet the Agency's Needs: The proposed total contract price is [REDACTED]. The VA Salt Lake City Health Care System (VASLCHCS) currently uses a visual eye procedure to diagnose patients. The Digital Video Capture V3 removes the human eye and creates a new diagnoses process using Video. This process is more accurate and will enhance our ability to treat our veterans.
4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC B'253(c), as implemented by FAR 6.302.
Only One Responsible Source and No Other Supplies or Services Will Satisfy
Agency Requirements per FAR 6.302-1(c) Brand Name;
5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The VASLCHCS currently uses the Kaypentax Brand system in several departments for diagnostics, this system will be in addition to what is currently installed at this facility.
6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: All efforts are being made to locate sources for this system outside of the manufacturer. Solicitation will be issued on FBO for brand name only items.
7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Determination will be made at time of award.
8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The government currently has FSS scheduled contracts for Kaypentax systems.
9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The VASLCHCS prefers to stay with Kaypentax as we already use their diagnostics products in several departments. Furthermore, it would not be in the government's best interest to purchase items from another manufacturer as using another system would increase costs for updates and maintenance.
10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Will post to FBO.
11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Using another manufacturers system would increase costs for updates and maintenance as we currently maintain contracts with Kaypentax for other diagnostics equipment.
12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
Signature [REDACTED]
13. Approvals in accordance with FAR 6.304
a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
Signature [REDACTED]
Nathan Bradley
303-372-7070
[email protected]
[email protected]
