Integrated Financial Management System (IFMS)
The purpose of this RFP is to obtain proposals from responsible firms who can provide Caltrans with an Enterprise Resource Planning (ERP) and Business Intelligence (BI) solution for use by Caltrans headquarters and district offices. The selected Bidder will provide Caltrans with a set of Commercial-Off-The-Shelf (COTS) software packages with functionality for general ledger, accounts receivable, accounts payable, budgetary control and funds management, and financial reporting, including project cost accounting. The selected Bidder will provide installation and customization services, including development of interfaces to existing systems, development of customized standard reports, data conversion, testing, business process re-engineering, change leadership, training and ongoing licensing. This procurement is being conducted under the provisions of Public Contract Code Section 12102. Responses to this Request for Proposal (RFP) will be evaluated based on value effectiveness to the State. The State intends to award two (2) contracts to a single Contractor for the Enterprise Resource Planning (ERP) Financial Infrastructure (E-FIS) project. The total base term of the contracts will be four (4) years with the option of two (2) one-year (1-year) extensions. One contract will be for the design, configuration/customization, implementation services and software purchase and upgrades for the design, development and implementation phase (which is estimated to be two (2) years). The second contract will include ongoing product licensing and version upgrades of the COTS software and tools for the last two (2) years of the base period and the optional two (2) one-year extensions.
