Indefinite Delivery Type (IDT) Contract for up to Two (2) IDT Contracts for Surveying and Mapping Services primarily within the 3 Districts (Memphis, Vicksburg and New Orleans) that comprise the lower portion of the Mississippi Valley Division of the U.S.
Draft Solicitation Number: W912EE-17-R-0005
Title: Indefinite Delivery Type (IDT) Contract for up to Two (2) IDT Contracts for Surveying and Mapping Services primarily within the 3 Districts (Memphis, Vicksburg and New Orleans) that comprise the lower portion of the Mississippi Valley Division of the U.S. Army Corps of Engineers. (Restricted to Small Business Firms)
This Pre-solicitation Notice is for interested firms to submit their SF 330 by February 28, 2017, 1400 hours, CST. Firms will be selected for negotiations based on demonstrated competence and qualifications for the required work in accordance with the Brooks A-E Act. This is not a Request for Proposal.
1. CONTRACT INFORMATION:
This contract(s) is being procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. SF 330s are due not later than February 28, 2017, 1400 hours, CST. Up to two (2) indefinite delivery contracts may be negotiated and awarded as a result of this announcement. Work will be accomplished under Indefinite Delivery Contracts over a five (5) year period. The contract period will be 1,825 days from the date of contract award or exhaustion of each contract's value of $4.5 million. The cumulative total of Task Orders issued over the life of each contract shall not exceed $4.5 million.
The work will be accomplished primarily within the Vicksburg District, but may be within the Mississippi Valley Division (MVD) and other areas as needed to support the mission of the US Army Corps of Engineers.
Work will be issued by negotiated firm-fixed price or labor-hour task orders. It is anticipated that the estimated workload for each performance period will be $900,000.
The cumulative total of Task Orders issued over the life of each contract shall not exceed $4.5 million. Allocation of Task Orders will be based on specialized experience, past performance, project schedules, and/or current workload.
Contract award is anticipated in June 2017.
This announcement is a total Small Business set-aside, which includes Small Disadvantaged Businesses, Section 8(a) Firms, HUBZone Small Businesses, Women-owned Small Businesses, Veteran-owned Small Businesses, Service-disabled Veteran-owned Small Businesses, and Historically Black Colleges or Universities/Minority Institutions. The small business size standard for surveying and mapping services is $15.0 million, NAICS code 541370.
2. PROJECT INFORMATION: A-E service capabilities are required for various civil works projects and support for other agencies. Work may be comprised of topographic surveys, hydrographic surveys, dredge material measurement surveys, monitoring surveys, construction layout surveys, geodetic control surveys, mobile laser scanning, boundary and cadastral surveys, GPS surveying and mapping. Firms with demonstrated specialized experience, competence and qualifications pertinent to survey engineering, geodetic surveying, land and boundary surveying, hydrographic surveying, mapping (MicroStation and InRoads capability required) and related services are desired for consideration. The contract services performed under this contract may support the Government revetment construction project along the Mississippi River located in the Memphis, Vicksburg, and New Orleans Districts. Work areas will normally be within the boundaries of the Vicksburg District, but may also be used anywhere within the geographical boundaries of the Mississippi Valley Division or other missions of the Vicksburg District of the U.S. Army Corps of Engineers. The first contract is anticipated to be awarded on/about June 2017, with the contract period of service not to exceed five years from the contract award date, or expenditure of the contract amount, whichever occurs first. Award of any subsequent contracts will be based on projected District workload. Work to be performed is subject to satisfactory negotiation of individual task orders with no one task order to exceed neither $1 million nor the accumulated total of task orders to exceed $4.5 million for each contract during the five year term of the contract.
3. SELECTION CRITERIA: Selection will be based on the following criteria, which are in descending order of importance with A and B being of equal value. Criteria A through F are primary; criteria G and H are secondary and will only be used as a "tie-breaker," if necessary in ranking the most highly qualified firms. The firm (either in house or through association with a qualified consultant(s)) must demonstrate:
(A) Specialized Experience: A firm will be considered if it can demonstrate the capability to provide these personnel and equipment by such means as an increase in staffing, subcontracting, or joint venture.
I) The selected firm shall have the capability to provide digital surveying and mapping data in readable and fully operational format on the District's Computer Aided Design and Drafting (CADD) or GIS Systems. Data submission shall be required in native MicroStation design files (.DGN), InRoads digital terrain model files (.DTM), InRoads alignment files (.ALG), and occasionally in GIS (.SHP and Personal Geodatabases) formats. Firms with demonstrated specialized experience, competence and qualifications pertinent to surveying are desired for consideration.
ii) Firms considered to be highly qualified will be required to furnish at least five fully equipped survey crews with four-wheel drive vehicles and approved electronic total station surveying instruments and related equipment. Additional crews may be required.
iii) Highly qualified firms shall be required to have both code and carrier phase L1/L2 GPS receivers.
iv) At least two, with a possibility of four, fully automated hydrographic survey systems (single fathometer) operational on a boat not less than 21 feet in length equipped with Coast Guard Radio Beacon DGPS shall be required in addition to ground based crews. Each hydrographic and topographic party provided shall have the capability to collect and process each survey performed at the work site (plot cross sections, compute volumes, revetment re-designs, etc.). One electronic hydrographic sweep system (no booms) on a boat with a length no greater than 30 feet (trailerable) with Coast Guard Radio Beacon DGPS will be required either through in-house capabilities or subcontracting. Additional conventional hydrographic systems may also be required where GPS is unavailable.
Firms considered to be highly qualified shall be required to show specialized experience in performing all types of surveys as stated above and subsequent data reduction and plotting utilizing state-of-the-art computer technology.
(B) Professional qualifications: The prime firm and/or its subcontractor(s) (hereinafter referred to collectively as "firm") must have registered Professional Civil Engineers and Land Surveyors on staff. The firm must indicate professional registration and work experience of key personnel. The firm should indicate professional recognition, professional associations, advanced training, certification, and specific work experience of key personnel. The firm should emphasize the qualifications and experience of its management personnel in survey engineering, hydrographic, topographic and geodetic surveying. The selected firm should also indicate adequate management personnel with required qualifications and experience to assure prompt response to assignments.
(C) Capacity: Capacity to Accomplish the Work: The firm should indicate the ability to perform numerous projects at the same time regardless of unexpected equipment breakdowns, and/or personnel problems; and complete work in a timely manner.
(D) Past Performance: Past Performance: Past performance on Corps of Engineers, DOD and other contracts with respect to cost control, quality of work and compliance with performance schedule, as determined by CPARS and other sources. Additionally, Past Performance Questionnaires (PPQ) may be used to provide or supplement a firm's past performance with other than U.S. Government clients. Firms which choose to use the PPQ may do so by using the attached PPQ form and providing it in your SF330. Past performance on projects used to demonstrate specialized experience and technical competence will be weighed most heavily.
(E) Knowledge of locality: A firm's knowledge of the locality will be given consideration. The firm should demonstrate its knowledge of the geographical and topographical features of the area within the boundaries of the Memphis District, and its familiarity with the major rivers and tributaries of the area all as related to survey engineering, mapping, and related services.
(F) Geographic proximity to Memphis, Tennessee, and/or Vicksburg, Mississippi.
(G) Small Business Considerations: Extent of participation of Small Business and Small Disadvantaged Business, in the proposed contract will be given consideration. Firms should list the total amount of the contract anticipated to be subcontracted, name and amount anticipated for small business, name and amount anticipated for small disadvantaged business and name and amount anticipated for women-owned small business.
(H) Volume of DOD Work: DoD contract awards in the past 12 months. The greater the awards the lesser the consideration. In the final selection process, the most highly qualified firms will be interviewed.
4. SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit 1 hard copy of SF 330 Part I and 1 hard copy copy of SF 330 Part II for the prime firm and all consultants, also submit one electronic copy (in PDF format submitted on a CD) to: U.S. Army Engineer District, Vicksburg, ATTN: Technical Services (CEMVK EC TE), Mrs. Lane Vargas, 4155 E. Clay St. Vicksburg, Mississippi 39183-3435. Include both the solicitation number and the company's DUNS number on all submittals. All sheets submitted shall not be permanently bound so changes may be incorporated. Conformance with the requested format demonstrates ability to follow directions and also an understanding of the solicitation requirements. Note the following restrictions on submittal of SF330.
Block E - Resumes of key persons, specialist and individual consultants anticipated for this project will be limited to a maximum of 20 pages. Block H-Additional information will be limited to a maximum of 20 pages. Pages in excess of the maximum of 20 will be discarded and not used in evaluation.
This is not a Request for Proposal. A fee proposal may be requested at a later date.
APPOINTMENTS WILL NOT BE SCHEDULED TO DISCUSS THIS ANNOUNCEMENT.
****NOTE: Contractors must be registered in the System for Award Management (SAM), for information see https://www.sam.gov.
5. TECHNICAL INQUIRIES AND QUESTIONS: Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org). Offerors are encouraged to submit questions at least 5 days prior to solicitation due date, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment
/question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after it has been processed by our technical team.
All timely questions and approved answers will be made available through ProjNet.
The Solicitation Number is: W912EE-17-R-0005
The Bidder/Offeror Inquiry Key is: WVC5JK-H7D2V8
Specific Instructions for ProjNet Bid Inquiry Access:
1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.
2. Identify the Agency. This should be marked as USACE.
3. Key. Enter the Bidder Inquiry Key listed above.
4. Email. Enter the email address you would like to use for communication.
5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.
6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.
Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system. Bidders/Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.
Scott L. Brown, Phone 6016317902, Email Scott.l.Brown@usace.army.mil
