Hygrometer Evaluation, Calibration, and Repair
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Part 13, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on FEDBIZOPPS (www.fbo.gov). The RFQ number is N39040-14-T-0246. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-72 and DFARS Change Notice 20130311. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: http://farsite.hill.af.mil/vffara.htm and http://farsite.hill.af.mil/vfdfara.htm. ;
The Government intends to award a sole-sourced contract for the following services to Stephens Analytical, Inc.:
Item No QUANTITY UNIT UNIT PRICE AMOUNT
0001 30 Job
Hygrometer Evaluation
Hygrometer unit models MVP 1000 and MVD 1000 shall be evaluated per the manufactures standard inspection process. The evaluation will consist of but is not limited to a speed of response test, display inspection, battery load test, and display board inspection. The evaluation results shall be documented and returned on the hygrometer calibration certificate. Unit price shall include return shipping to Portsmouth Naval Shipyard.
Item No QUANTITY UNIT UNIT PRICE AMOUNT
0002 30 Job
Hygrometer Calibration
A Certificate of Calibration shall be included when each unit is returned to service. The certificate shall state the date of issue, unique certificate number, description of work performed, details of repairs if performed, make, model, serial number of each unit, customer, standards used, and lab environment conditions(temperature, relative humidity). A table shall be on the certificate listing the generated moisture values, as received values, adjusted values and generator uncertainties. The measurement units are degrees Fahrenheit at atmospheric pressure. A calibrated by and authenticated by signature shall be included. The instrument shall be calibrated using the procedure in Section A.1.6 of the Stephens Analytical, Inc. Quality Manual.
Item No QUANTITY UNIT UNIT PRICE AMOUNT
0003 1 Job $20,000.00 $20,000.00 NTE
Hygrometer Repair
A quote must be provided to the technical point of contact at Portsmouth Naval Shipyard and approved by the Contracting office for all repairs prior to performing the work. Charges above the "not to exceed" limit of $20,000.00 will not be authorized. Stephens Analytical, Inc. shall include an itemized list of all repairs performed to each unit when returned to Portsmouth Naval Shipyard.
Item No QUANTITY UNIT UNIT PRICE AMOUNT
1001 30 Job
Hygrometer Evaluation (Option Year)
Hygrometer unit models MVP 1000 and MVD 1000 shall be evaluated per the manufactures standard inspection process. The evaluation will consist of but is not limited to a speed of response test, display inspection, battery load test, and display board inspection. The evaluation results shall be documented and returned on the hygrometer calibration certificate. Unit price shall include return shipping to Portsmouth Naval Shipyard.
Item No QUANTITY UNIT UNIT PRICE AMOUNT
1002 30 Job
Hygrometer Calibration (Option Year)
A Certificate of Calibration shall be included when each unit is returned to service. The certificate shall state the date of issue, unique certificate number, description of work performed, details of repairs if performed, make, model, serial number of each unit, customer, standards used, and lab environment conditions(temperature, relative humidity). A table shall be on the certificate listing the generated moisture values, as received values, adjusted values and generator uncertainties. The measurement units are degrees Fahrenheit at atmospheric pressure. A calibrated by and authenticated by signature shall be included. The instrument shall be calibrated using the procedure in Section A.1.6 of the Stephens Analytical, Inc. Quality Manual.
Item No QUANTITY UNIT UNIT PRICE AMOUNT
1003 1 Job $20,000.00 $20,000.00 NTE
Hygrometer Repair (Option Year)
A quote must be provided to the technical point of contact at Portsmouth Naval Shipyard and approved by the Contracting office for all repairs prior to performing the work. Charges above the "not to exceed" limit of $20,000.00 will not be authorized. Stephens Analytical, Inc. shall include an itemized list of all repairs performed to each unit when returned to Portsmouth Naval Shipyard.
Note: The requirement is sole-sourced to the Original Equipment Manufacturer (Stephens Analytical, Inc.) due to proprietary processes used to clean and calibrate MVP1000 and MVD1000 hygrometers.
Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provision and clauses are applicable to this procurement:
52.204-7, System for Award Management (July 2013)
52.204-13, SAM Maintenance (July 2013)
52.212-1, Instructions to Offerors - Commercial Items
52.212-2, Evaluation - Commercial Item (Jan 1999)
52.212-3, and its ALT I, Offeror Representations and Certifications - Commercial Items
52.212-4, Contract Terms and Conditions - Commercial Items
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items
52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012)
52.217-8, Option to Extend Services
52.219-28, Post Award Small Business Representation
52.222-19, Child Labor-Cooperation With Authorities and Remedies
52.222-21, Prohibition of Segregated Facilities
52.222-26, Equal Opportunity
52.222-36, Affirmative Action for Workers with Disabilities
52.222-50, Combating Trafficking in Persons
52.223-3, Hazardous Material Identification & Material Safety Data
52.223-18, Contractor Policy to Ban Text Messaging while Driving
52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Reps and Certs (Dec 2012)
52.225-13, Restriction on Foreign Purchases
52.232-33, Payment by Electronic Funds Transfer - CCR
52.233-3, Protest After Award
52.233-4, Applicable Law for Breach of Contract Claim
52.252-2, Clauses Incorporated by Reference
Quoters shall include a completed copy of 52.212-3 and its ALT I with quotes, if the representation and certification is not available via SAM.gov. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
DFARS 252.204-7003, Control of Government Personnel Work Product (April 1992)
DFARS 252.204-7011, Alternative Line Item Structure (Sept 2011)
DFARS 252.232-7003, Electronic Submission of Payment Requests
DFARS 252.232-7006, Wide Area Workflow Payment Instructions (May 2013)
DFARS 252.232-7010, Levies on Contract Payments
DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (Nov 2010)
This announcement will close at 3:00 PM ET on Tuesday, 05/27/2014. Contact Evan Coburn at 207-438-1630 or email [email protected] for questions regarding this notice. Oral communications are not acceptable in response to this notice.
System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.
METHOD OF PROPOSAL SUBMISSION:
All quotes must be sent via fax (207-438-4193) or email ([email protected]).
All quotes shall include price(s), a point of contact, name and phone number, CAGE Code, technical specifications of units offered, business size under NAICS Code 811219, and payment terms. Quotes over 15 pages in total will not be accepted by facsimile. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements.
******* End of Combined Synopsis/Solicitation ********
Evan W. Coburn, Contract Specialist, Phone 2074381630, Fax 2074384193, Email [email protected] - Nicholas Kulakowski, Deputy Chief of the Contracting Office, Phone 2074385253, Fax 2074384193, Email [email protected]
