Home Oxygen
THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 15.201(e) in order to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP) or a guarantee to issue an RFP in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future RFP, if issued. This announcement is based on the best information available at this time and is subject to future amendment.
The anticipated North American Industry Classification System (NAICS) Code is 532291 Home Health Equipment Rental, Small Business Size Standard $32.5 Million.
OVERVIEW:
The Department of Veterans Affairs (VA), Network Contracting Officer (NCO) 2, and the VA Downstate New York Healthcare System (VISN 2 North) anticipate a requirement for Home Oxygen services for eligible Veteran beneficiaries within VISN 2 South (see major sites listed below). The Contractor shall furnish all supplies, materials, equipment, and personnel necessary for patients requiring home oxygen services. Contractor shall provide Registered Respiratory Therapists to train, educate, and monitor patients, as well as complete assessments of the beneficiary s home and environment. Registered Respiratory Therapists shall be licensed in accordance with the state in which they provide service. VISN 2 has beneficiaries that reside primarily in New York State and in nearby states such as, but not limited to, Pennsylvania, Massachusetts, Connecticut, and Vermont.
All services will be performed in the Veteran s place of residence. The equipment needs are subject to change as determined by the prescribing physician.
The services associated with this contract include: All logistical/administrative functions involved with the day to day operation of providing the service to the Veteran, including in home respiratory therapy visits. This includes coordinating and managing patient care, deliveries and set-ups, briefing patient on proper use of equipment, documenting use of supplies and inspection of home in accordance with Joint Commission (JC) standards concerning patient use/safety of home oxygen. Contractor(s) must be accredited by JC or another national accrediting body that meets or exceeds JC standards. Contractor(s) must maintain accreditation throughout the duration of the contract.
Major Sites include the full catchment areas of the: New York Harbor Healthcare System (Manhattan and Brooklyn VAMCs),New Jersey Healthcare System (East Orange and Lyons VAMCs), Hudson Valley Healthcare System (Montrose and Castle Point VAMCs), Bronx VAMC and Northport VAMC
A breakdown of approximate active patients at this time is below:
VISN 2 North Major Sites
Approximate Active Patients
New York Harbor Healthcare System
196
New Jersey Healthcare System
567
Hudson Valley Healthcare System
375
Bronx VAMC
153
Northport VAMC
282
TOTAL FOR VISN 2 NORTH
1573
SUBMISSION INSTRUCTIONS:
Please submit your response in accordance with the following instructions:
Responses shall be no more than 5 pages in length.
Detail your firm s capability to deliver the described Home Oxygen Services, ensuring you include responses to the Specific Response Items listed in the section below.
Submit your response via email to Lauren Helming at james.vickerman@va.gov, including the sources sought notice number in the Subject line.
Submit your response by 3:00 PM Eastern Daylight Time on January 31, 2019.
Mark your responses as Proprietary Information if the information is considered business sensitive.
No marketing materials are allowed as part of this sources sought notice. The Government will not review any other information or attachments included in your submission that exceed the 5 page limitation.
SPECIFIC RESPONSE ITEMS:
Responses to this notice must include the following information:
General information about your company to include:
Company Name:
Company Address:
Company DUNS:
Company NAICS Code(s):
Point of Contact Name:
Point of Contact Phone Number:
Point of Contact Email Address:
Company Website (if available):
Business Size/Type: (Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), HUB Zone Small Business, Women Owned Small Business, Small Disadvantaged Business (SDB), Small Business Concern, or Large Business)
FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in VA s Vendor Information Pages (VIP) database, which is available at: https://www.vip.vetbiz.gov/Default.aspx. Please include a copy of your VetBiz certification with your response.
A description of what supplies/services your company primarily provides.
A description of your company s experience with providing home oxygen services.
Is your company accredited by a national accrediting body? If yes, by which accrediting body?
Does your company currently have capabilities to provide the required services for one or more of the major zones listed above within VISN 2? If yes, which major site(s)? Is your company interested in expanding its coverage area? If yes, to which major site(s)?
Does your company have experience providing home oxygen services for the Department of Veterans Affairs?
How long has your company been existed?
Will your company be a joint venture with another company?
Clinical staff and patients have expressed interest in lightweight portable concentrators as stand-alone units 24/7, versus the traditional stationary concentrators, allowing for one device to meet their at-home and travel needs. Has the technology progressed with any of these devices to the point they are reliable and durable enough to be used as stand-alone devices? If so, please provide product information, names of companies using these devices in that manner, and/or supporting research with your response.
Prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM.
No solicitation document is available at this time; this notice is to acquire information only.
James Vickerman
james.vickerman@va.gov
james.vickerman@va.gov
