Historic Facade Improvement Program
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The Municipality of Norristown's Department of Planning and Municipal Development is seeking a qualified and licensed architectural firm or individual that can provide architectural design services to the municipality as part of its Historic Faade Improvement Program. The program is federally-funded program through the United States Department of Housing and Urban Development (HUD), Community Development Block Grant program (CDBG) and therefore all applicable federal guidelines, policies and procedures must be complied with in administering the program.
BACKGROUND
The Municipality of Norristown has allocated $50,000 in Community Development Block Grant (CDBG) funding for the Historic Faade Improvement Program, estimated to benefit up to six properties. Basic grants will be available for eligible properties located within the target area of the municipality. Grants of up to $7,500.00 will be awarded on a "first-come, first-served" basis. The grant must be matched equally by the property owner. For each grant dollar committed, the owner must invest one dollar. The services proposed by the consultant are to be provided at an hourly basis, not to exceed $10,000.
The primary target area for the program is bound by Markley Street in the west,
Walnut Street in the east, Marshall Street in the north and the Schuylkill River on the
south and/or be eligible for the National Register of Historic Places. The 1980 Milner
Report will be used to determine eligibility or the property owner may present historic
documentation.
Program details can be found at: http://norristown.org/userfiles/file/Historic_Facade_Package.pdf
SCOPE OF SERVICES
We are seeking professional services for the following tasks:
1.SPECIFICATIONS
The Consultant will be responsible for inspecting eligible properties to determine local and federal code violations. The Consultant will compile bidding specifications for each property to be rehabilitated. The Consultant will also provide a detailed cost estimate for each property to be rehabilitated.
2.PROPOSAL COST ESTIMATE
The responsive consultant shall detail services as proposed on an hourly basis with a not to exceed contract amount of $10,000.
3.HISTORIC REVIEW
The Consultant will complete a historic review (using the SHPO format) for each property more than 50 years old, and will submit it to the SHPO. As part of this process, "before and after" pictures will need to be taken of all properties.
4.BIDS AND SELECTION OF CONTRACTOR
The Consultant will assemble a bid package for each property, analyze bids, and recommend contract awards.
5.WORK INSPECTIONS
The Consultant will perform inspections of units during construction. The Consultant will approve any change orders and settle disputes between the property owner and contractor.
6.FINAL INSPECTION
The Consultant, along with a municipal representative, will perform the final inspection, preferably with the property owner present. As necessary, a punch list may be issued with a follow-up inspection to verify final completion.
7.PAYMENT
The Consultant will review all payment requests with the property owner, and authorize payment to contractors.
8.WARRANTY
The Consultant will follow-up on all warranty issues raised by property owners.
9.CONTRACTORS
The Consultant will work with the Municipality to recruit competent new contractors and to manage the workload and timing of all contractors in the program.
10.MEETINGS
The Consultant will be available for meetings with the local Historic Architecture Review Committee prior to bidding on properties located within the West End and/or Central Norristown Historic Districts. This will also include working on any environmental reviews for the properties. The Consultant may also have to be available to meet with parties involved with lead based paint procedures on these properties.
REQUIRED INFORMATION
Proposals provided to the Municipality of Norristown for this project should include the following information.
1.A description of similar housing programs in which you/your firm has been involved along with general information pertaining to the professional qualifications of the organization.
2A list of the specific personnel who will be assigned to this program along with a description of their professional qualifications, and references.
3.A written statement which clearly demonstrates an understanding of the program and including a commitment for completing the tasks.
4.A cost proposal, based on each of the specified amounts, which gives the hourly rates of all assigned personnel for the work to be performed.
CONSULTANT SELECTION
The following criteria, in order of importance, will be used in selecting a consultant for this project:
Qualifications of firm with special emphasis on previous experience with historic faade improvement programs and ability to administer the program in a creative and cost conscious manner.
Qualifications and experience of specific personnel to be assigned to the program.
Cost as reflected in the hourly rates and "not to exceed" figure.
The municipality may hold interviews prior to a final selection of the program consultant.
PROPOSALS DUE
Three (3) copies of Proposals for services should be submitted to:
Jayne Musonye
Director of Planning and Municipal Development
Municipality of Norristown
235 East Airy Street
Norristown, PA 19401
Proposals are due no later than 4:00 p.m. on Friday, February 28, 2014. For further information, please contact the Planning Department at (610) 270-0451.
PLEASE NOTE:
Proposals received after this time and date will not receive consideration.
All costs of developing proposals and any subsequent expenses relating to the contract are the responsibility of the applicant.
The Request for Proposal is not subject to the competitive bidding process, and any contract entered into as a result of any proposal will not be based on the concept of the "lowest responsible bidder." Furthermore, as mentioned previously, the Municipality of Norristown reserves the right to reject any and all proposals.
The Municipality of Norristown reserves the right to procure services by another means.
The Municipality of Norristown reserves the right to modify the selection process or project scope.
Soliciting proposals and granting exclusive negotiation rights does not commit the Municipality of Norristown to accept any terms of the proposal. Final terms of any agreement will be determined by direct negotiation and all agreements are subject to approval by the governing body of the Municipality of Norristown.
Negotiations may be suspended or terminated at any time that it is determined that additional negotiation would be unproductive.
Submission of a proposal constitutes express acceptance by the proponent of all provisions of the RFP.
