Hewlett Packard, Canon, and Xerox Toner Cartridges and Accessories
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation ("synopsitation" hereafter), which is expected to result in award of a firm-fixed- price contract for commercial items, i.e. Hewlett-Packard, Xerox, and Canon toner cartridges, drum kits, printheads, and other accessories, as described under the paragraph below titled "Requirement." The synopsitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA8601-14-T-0156
NAICS Code: 325992
Small Business Size Standard: 500 Employees
THIS SYNOPSITATION IS A SMALL BUSINESS SET-ASIDE. It is a Request for Proposal (RFP) and incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-74, effective 30 May 2014; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20140528, effective 28 May 2014; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2014-0421, effective 21 April 2014.
Synopsitation Closing Date: Proposals must be received not later than 10:00am, local time, on 25 June 2014.
Submit electronic proposals via Rachael Waggoner to: [email protected].
Any correspondence sent via e-mail must contain the subject line "Synopsitation FA8601-14-T-0156." The entire proposal must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.
Address questions regarding this synopsitation to either Rachael Waggoner telephonically at (937) 522-4632 or via e-mail at [email protected].
Requirement: This BRAND NAME only requirement is for Hewlett-Packard, Xerox, and Canon toner cartridges, drum kits, printheads, and other accessories per the attached specifications document titled "Requirements". This Requirement is for for OEM TONER ONLY. We will NOT accept Remanufactured, Gray Market or Compatible Ink/Toner. OEM Toner is defined as a new cartridge that is designed, manufactured, and distributed by a printer manufacturer for use in printers bearing their brand name. Line items 8, 9, and 10 need to be EITHER the Xerox OEM item number or HP OEM item number, whichever is the lower priced option.
Delivery Schedule: 30 Days after Receipt of Order.
Delivery Destination: Wright-Patterson AFB, OH 45433.
FOB: Destination (As defined in FAR 2.101-Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)
Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.
Provisions and Clauses: The attached provisions and clauses for the acquisition of commercial items are incorporated into the RFP.
If the offeror has not completed the DFARS 252.209-7993 provision online, the offeror shall complete and return a copy of the provision with its quote. DFARS 252.209-7993 is attached.
If the offeror has not completed the DFARS 252.225-7000 provision online, the offeror shall complete and return a copy of the provision with its quote. DFARS 252.225-7000 is attached.
Consent to RFP Terms and Conditions: Submission of proposals in response to this RFP constitutes agreement by the offeror to all terms and conditions contained in this announcement and the attached solicitation document, which will be incorporated into the resulting contract.
IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. ; Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. ; Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.
Contract financing is NOT provided for this acquisition. The Government intends to award one firm fixed price (FFP) contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and will be most advantageous to the Government. The Government intends to award without discussions and the Government reserves the right not to make an award at all.
Attachments:
1. Requirement
2. Provisions and Clauses
3. DFARS 252.209-7993, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law-Fiscal Year 2014 Appropriations
4. DFARS 252.225-7000, Buy American--Balance Of Payments Program Certificate
Rachael Waggoner, Phone 9375224632, Email [email protected]
