H-65 Spare Parts
HSCG38-17-Q-200198
1. Action Code: K
2. Send to Fed Biz Ops: Yes
3. Date: 23 June 2017
4. Classification Code: 16 - AIRCRAFT COMPONENTS & ACCESSORIES
5. Contracting Office Address:
United States Coast Guard (USCG) Aviation Logistics Center
SRR Procurement
1664 Weeksville Road
Elizabeth City, North Carolina 27909-5001
6. Title: H-65 Spare Parts
7. Response Date: 3 July 2017 at 4:15 pm EST
8. Primary Point of Contact: Vincent C. Pitt
9. Secondary Point of Contact: Isaac L. Brothers
10. Solicitation Number: HSCG38-17-Q-200198
11. Reference Number: N/A
12. Description:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number HSCG38-17-Q-200198 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95 effective 19 January 2017.
The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,500 employees. This is an unrestricted requirement. All responsible sources may submit a quotation which shall be considered by the agency.
It is anticipated that a firm-fixed price purchase order shall be awarded on a sole source basis to Airbus Helicopters, Incorporated (AHI) as a result of this synopsis/solicitation. All parts must have clear traceability to the Original Equipment Manufacturer (OEM), Airbus Helicopters France (Cage Code F0210). Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or an OEM authorized distributor to its current location.
It is the Government's belief that AHI is the only known source to provide traceability, genuine OEM parts, and is the only OEM authorized distributor for F0210 parts required to successfully provide these items. Concerns having the expertise and required capabilities to provide these items are invited to submit offers in accordance with the requirements stipulated in this solicitation.
See attached documents titled:
"Requirements - HSCG38-17-Q-200198" and
"Terms and Conditions - HSCG38-17-Q-200198".
Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of our aircrew. Best value to the Government is always the goal, but without jeopardizing quality or safety of flight. Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation.
Newly manufactured commercial items will only be procured from sources able to provide a certificate of airworthiness, FAA 8130 (preferred) or equivalent European Aviation Safety Agency (EASA) certification, a Certificate of Conformance (COC) and traceability to the OEM. The Federal Aviation Regulation, Part 21, outlines certification procedures.
The contractor shall furnish a COC in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. COC must be submitted in the format specified in the clause. All replacement parts shall be NEW approved parts.
NO SUBSTITUTE OR ALTERNATE PARTS WILL BE CONSIDERED. ONLY NEW PARTS WILL BE ACCEPTED.
NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.
Closing date and time for receipt of offers is 3 July 2017 at 4:15 pm EST. Anticipated award date is on or about 10 July 2017. E-mail quotations are preferred and may be sent to Vincent.c.pitt@uscg.mil. Please indicate HSCG38-17-Q-200198 in subject line. Quotations may also be mailed to the following address:
USCG ALC
1664 Weeksville Road
SRR Hangar 75, HSCG38-17-Q-200198
Attn: Vincent C Pitt
Elizabeth City, NC 27909
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract
awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was
established to investigate agency protest issues and resolve them without expensive and timeconsuming litigation. OPAP is an independent reviewing authority that is empowered to grant a
prevailing protester essentially the same relief as the Government Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an
Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some
external forum. Interested parties may seek resolution of their concerns informally or opt to file
a formal agency protest with the Contracting Officer or Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specific USCG
procurement is unfair or otherwise defective should first direct their concerns to the applicable
Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested
parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under
this informal process the agency is not required to suspend contract award performance. Use of
an informal forum does not suspend any time requirement for filing a protest with the agency or
other forum. In order to ensure a timely response, interested parties should provide the following
information to the Ombudsman: solicitation/contract number, contracting office, Contracting
Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest,
protesters must first use their best efforts to resolve their concerns with the Contracting Officer
through open and frank discussions. If the protester's concerns are unresolved, an Independent
Review is available by the Ombudsman. The protester may file a formal agency protest to either
the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.
Contract award or performance will be suspended during the protest period unless contract award
or performance is justified, in writing, for urgent and compelling reasons or is determined in
writing to be in the best interest of the Government. The agency's goal is to resolve protests in
less than 35 calendar days from the date of filing. Protests shall include the information set forth
in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the
protest may be delayed or the protest may be dismissed. To be timely protests must be filed
within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program
should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand
delivery to the Contracting Officer.
Election of Forum. After an interested party protests a Coast Guard procurement to the
Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not
to file a protest with the GAO or other external forum. If the protest is filed with an external
forum, the agency protest will be dismissed.
The Ombudsman Hotline telephone number is 202.372.3695.
Vincent Pitt, Purchasing Agent, Phone 252-335-6314, Fax 252-334-5240, Email Vincent.C.Pitt@uscg.mil - Isaac L. Brothers, Purchasing Agent, Phone 252-335-6822, Fax 252-334-5240, Email isaac.l.brothers@uscg.mil
