Government Relations and Association Management
The Association is seeking proposals from qualified consultants and association managers to provide state lobbying services on behalf of the Association and administrative support for the organization.
Proposals should describe how the following services would be provided to the OTA membership:
Advice and counsel relative to Oregon legislative issues affecting the provision of transit services.
Advice on federal issues occasionally as needed.
Representation at the legislature.
Representation with appropriate state agencies relating to all types of transit services provided by both public and private-non-profit agencies within the state.
Administrative support for the Association, including but not limited to, website; newsletter; and notice, agendas, and minutes for board meetings.
Financial administration of the Associations budget and associated reports, including all levels of fiscal management of OTAs resources.
Coordination of all aspects of an annual conference, including but not limited to planning the agenda; securing the speakers, location, and hotel rooms; and arranging registration, evaluations, etc.
Technical assistance as appropriate to the membership.
Proposals should include a description of the amount of time and cost for providing these services.
Proposals should outline Oregon experience and qualifications in performing work related to the services required for both lobbying and association management. Sealed proposals should be delivered to Linda Lynch, 2681 Garfield St., Eugene, OR 97405, or [email protected] no later than April 30, 2010. There will be no formal opening of proposals and facsimile proposals will not be accepted.
Preference will be given to proposals, whether from one firm or two, which address both lobbying and strategic services and association administrative support. Proposals also will be accepted and considered for just the lobbying or just the administrative portions of the contract. The following criteria will be used in evaluating all proposals.
Firm Description This category will be evaluated on the overall qualifications of the firm and experience in similar projects, unique qualifications of the team, and completion of similar activities by specific member(s) of the team.
Past Experience and Qualifications This category will be evaluated on the ability to resolve challenges on specific projects that are similar in scope to this RFP.
Project Approach and Understanding Describe your understanding of what we are requesting and your firms unique qualifications in assisting the Association in completing its tasks. Include information about working specifically with diverse groups to complete desired outcomes. This criterion will be evaluated based on the responders demonstration of the overall understanding of what is being requested, a demonstration of a creative approach toward working with the legislature and association members, and experience in successfully completing the tasks listed above.
Proposed Fee This section will be evaluated based on a professional services fee that is reasonable according to the scope of work identified.
The Association reserves the right to select the proposal that appears to be in its best interests. The Association reserves the right to reject all proposals.
All inquiries concerning this RFP should be directed to Linda Lynch, [email protected], (541) 954-8607; or Mark Pangborn, [email protected], (541) 682-6100.
