Furnishing Package KC Warrensburg CBOC
This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does no obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified businesses. Responses to this notice shall include: (a) Company Name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of business, e.g. Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, 8(a) HUB Zone, Women Owned Small Business, SDB or Small Business HUB-Zone and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described in the rough draft statement of work below.
Response Needed by 7/03/2014 at 10:00 A.M. CST
Contact Information:
Penny Capps
Contract Specialist
Department of Veterans Affairs
Network Contracting Office 15
3450 S. 4th Street
Leavenworth, KS 66048-5055
Office: 913-946-1976
Fax: 913-946-1998
Email: [email protected]
Statement of Work
Warrensburg CBOC
Introduction
This request is to obtain new furnishings for new 10,000 square foot CBOC clinic constructed by the Department of Veterans Affairs. The CBOC will house Primary Care and Mental Health functions as well as have Phlebotomy/Laboratory, Tele-retinal/Eye Exam, Audiology Exam and limited Pharmacy capabilities. The space plan was created with user input to optimize the space and functions. This building is due to be completed in August 2014. It is important that we have the CBOC up and running as close as possible behind building completion.
Period and Place of Performance
The installation of goods will take place at the CBOC located at: 1300 Veterans Drive
Warrensburg, MO 64093 The estimated date for beginning installation and when product is needed onsite is November 3, 2013.
Contract Requirements
Required services are:
1. Single source of providing product/furnishings/medical equipment listed in this request as well as providing installation services for the product/furnishings/medical equipment. A single source of these items and installation will allow the awarded vendor to follow up with production and delivery of product as well as coordinate installation schedules.
2. As desired by the bidder, a pre-award site visit at designated time and day by the VA to be determined once solicitation is sent.
3. Provide all product specification options to Contracting Contact to be sent to Kansas City VA Medical Center Interior Design Program, where evaluation of quotes will be completed by the VA Interior Design.
4. Coordinate estimated arrival and installation times.
5. A post award site visit to perform to measure check of the facility confirming product fit.
6. Full installation services, including but not limited to artwork, countertops, systems furniture and wall mounted desks/computer arm tracks.
7. Submittals provided as specified.
Room Programming
Warrensburg CBOC Room Types and General Contents:
1. Primary Care Exam Rooms
Room # 134, 135, 137, 138,140, 141, 143, 145, 148, 149 Total Rooms =10
a) Computer wall track/arm with pull-out keyboard tray
b) Exam stool with back
c) Organizational wall strip
d) Patient side chair
e) Patient bariatric side chair
f) 36" High cart with clear door over drawers and keyless entry locking system
g) Artwork
h) Door mounted chart holder
2. Primary Care Exam Room- bariatric
Room #144 Total Rooms =1
a) Computer wall track/arm with pull-out keyboard tray
b) Exam stool with back
c) Organizational wall strip
d) Patient bariatric side chair (2)
e) 36" High cart with clear door over drawers and keyless entry locking system
f) Artwork
g) Door mounted chart holder
3. Mental Health Provider Rooms
Room #146 Total Rooms = 1
a) Wall mounted desk with locking files, tack board, overhead bin with light, paper trays
b) Task chair
c) Fully upholstered lounge style patient chairs (2)
d) Small occasional side table
e) Artwork (2)
f) Keyboard tray
4. Offices
Room #127 Total Workstations = 20
a) Partition mounted desk with 3 paper trays, 1 locking BBF pedestal files, tack board, rail tile and rail tile mounted light.(20)
b) Task chair (20)
c) Artwork (4)
d) Keyboard tray(s)
e) 30" H 2 drawer later files with cushion top (2)
f) Vertical file cabinet
*refer to planning for desk size/configuration, as is dependent on employee function
5. Clean Storage Rooms
Room #120, 122 Total Rooms = 2
a) Tall carts with keyless entry locks- linen cart (9 total)
6. Storage Rooms
Room #116 Total Rooms = 1
a) Tall carts with keyless entry locks- linen cart
7. Copier/Mail Room
Room #129 Total Rooms = 1
a) Wall mounted mailbox/organizers for 20 people
b) Printer stand/Storage cabinet(s) - 34" high x 5' long, with laminate top
c) Approximately 30"-36"x20x72 double door locking cabinet with 5 shelves
d) 30" 2 H lateral file with cushion top (4)
e) 30" 5 H lateral file (6)
8. Small Conference Room
Room #128 Total Rooms = 1
a) 24 x 36 table
b) PACT team side chairs (3)
c) Artwork
9. Large Conference Room
Room #109 Total Rooms = 1
a) Collapsible training tables (10)
b) Training chairs (24)
c) Conference chairs (4)
d) A/V Mobile Computer Cart (1)
e) Artwork (3)
10. Large Conference Room
Room #110 Total Rooms = 1
a) Large conference table 12'-0" long, boat shaped
b) Conference chairs (12)
c) A/V Mobile Computer Cart
d) Utility cart
e) Artwork (3)
11. Break Room
Room #124 Total Rooms = 1
a) 42" round tables (2)
b) Hard surface/plastic chairs (12)
c) 1/2 height laminate lockers with combination lock for 18 people
12. Eye Care/Audio Repairs
Room #118 Total Rooms = 1
a) 48" workstation (2)
b) Task chairs (2)
c) Tall carts with keyless entry locks- linen cart (3 each)
13. Eye Exam
Room #114 Total Rooms = 1
a) Workstation: straight
b) Task Chair
c) Exam stool with back (1)
d) Guest chair
e) Guest Chair Bariatric
f) Nurse server cart
g) Art
14. Blood Draw/Phlebotomy
Room #107 Total Rooms = 1
a) Computer wall track/arm
b) Exam stool with back
c) 36" Cart with clear door over drawers and keyless entry locking system (2)
d) Art (2)
15. Audiometeric Exam
Room #117 Total Rooms = 1
a) Wall mounted "L" shape Workstation
b) Task Chair
c) Bookcases, 30" wide 4 H (2)
d) Exam stool without back
e) Patient chair
f) Patient chair- bariatric
g) Tall carts with keyless entry locks- linen cart (2 each)
h) Art
16. Hearing Aid Fabrication/Modification
Room #119 Total Rooms = 1
a) Adjustable height workstation (2)
b) Tall carts with keyless entry locks- linen cart (3)
c) Exam stool with back
d) Patient chair
e) Patient chair- bariatric
17. Pharmacy Consult
Room #151 Total Rooms = 1
a) Computer wall track/arm (2)
b) Exam stool with back (2)
c) Patient chair
d) Patient chair-bariatric
e) Art
18. Special Testing
Room #115 Total Rooms = 1
a) Workstation, straight
b) Task chair (3)
c) Patient chair- bariatric
d) Patient chair
e) Printer stand w storage below
f) Storage cabinet (2)
g) Exam stool with back (1)
h) Art
19. Telemedicine
Room #150 Total Rooms = 1
a) Workstation, straight
b) Guest chair
c) Guest chair- bariatric
d) Task chair
e) 36" Cart with clear door over drawers and keyless entry locking system
f) Art
20. Teleretinal
Room #111 Total Rooms = 1
a) Workstation, straight
b) Adjustable Height Table
c) Task Chair
d) Guest chair
e) Guest chair- bariatric
f) Exam stool without back
21. Reception/Checkout
Room #153 Total Rooms = 1
a) Task Chair (4)
b) Keyboard trays (4)
c) Pedestal file cabinets, BBF 24" deep (4)
d) Art (2)
22. Waiting Room
Room #102 Total Rooms = 1
a) Tandem seating with dual fabric and corian armcaps
b) Tandem corner curved and straight occasional tables
c) Upholstered setee/loveseat
d) Artwork (5)
23. Corridors and Other Areas
a) (17) Pieces of Artwork
Product Requirements
1. Keyboard tray
a) Mouse tray should be a separate attachment
b) Easily modifiable by the user for a left or right hand mouse
c) Wrist supports on both primary keyboard platform and mouse addition
d) Sturdy
e) Height adjustable
f) Adjusts easily in positive and negative degrees for ergonomic modifications
g) Able to install on a variety of desks
h) Lifetime warranty with service technicians that can come on site to repair
2. Wall Mounted Computer Arm Track
a) Monitor should be able to move up/down independently of the keyboard platform
b) Keyboard platform should have a surface at least 8" deep or greater that can be used to set charts or misc. items on
c) Keyboard tray should pull out
d) Keyboard platform should be easily modifiable by the user for a left or right hand mouse
e) Track should hide all wires when computer is installed
f) Keyboard platform and monitor should extend into room no more than 33"
g) Height adjustable range of 51" for different positions and body types
h) Fold up (maximum 8" projection) keyboard platform with mouse and keyboard secure
i) Enclosed CPU cover, available in different sizes
j) Minimum 10 year 24/7 3-shift warranty, all parts covered including repair labor
3. Patient/Guest Chairs
a) Wood back with custom VA Cut-Out
b) Light maple stain
c) Silver metal frame
d) Available in standard and bariatric ratings/sizes with dynamic load of 500lbs
e) Guest chairs in maharam Compound 466196, 013 manatee
f) Patient chairs in maharam Compound 466196, 013 manatee fabric
g) Multiple standard glide options for different flooring types
h) Stackable
i) Slip seat easily removed and reinstalled by facility
j) Lifetime warranty on frame / structure and 2 year warranty on finishes
4. PACT team Chairs
a) Upholstered back: maharam, crew 466149, force field, color: 003 Dock
b) Upholstered seat: maharam Compound 466196, 013, manatee
c) Silver metal frame
d) Available in standard and bariatric ratings/sizes with dynamic load of 500lbs
e) Casters
f) Stackable
g) Slip seat easily removed and reinstalled by facility
h) Lifetime warranty on frame / structure and 2 year warranty on finishes
5. Task Chairs
a) Height adjustable seat
b) Tension tilt adjustment
c) Available in a number of grey and taupe colored polyurethane (vinyl) fabrics (Seat and Back: maharam Compound 466196, 004 Cliff
d) Adjustable loop style arm
e) Adjustable back height
f) Adjustable seat pan depth
g) Locking reclining back
h) Back of back should not be upholstered
i) Cylinders available in both desk heights and a stool height
j) Minimum 10 year warranty on frame and components
6. Training Chairs
a) Upholstered seat in LDI Montana Collection, Montana Moss 744
b) Minimum 10 year warranty on frame and components
c) Mesh back in silver/ grey color
d) Casters
e) Stackable
7. Systems Furniture/Filing
To be compatible with the system furniture in the main facility for inventory and reuse in a variety of Medical/Administrative/Materials Handling purposes, the systems furniture/filing must meet the following:
a) Wall hung on extruded aluminum wall strips with steel inserts with slots at a maximum of one inch intervals for suspension of work surfaces, shelf storage, adapter rails, and frame supports capable of supporting at least 600 lbs. Also can be partition hung in systems furniture "cubicles" as shown on plan.
b) Adjustable leveler glides to provide uniform height assurance for adjacent units on uneven floors
c) Integrated cable management system
d) Fabric covered panels should be modular and available in a minimum of:
" hard and acoustic subsurface
" Minimum 25 color options
" Eco friendly options
" .80 NRC for acoustic rating
" 22 STC for acoustic rating
" Five heights from 34" to 85"
" Five widths from 12" to 60"
" Tackable
e) Hardware should have:
" Connectors should be made of material to withstand the weight of a loaded surface and be able to withstand movement under those conditions
" Should accommodate a straight line connection (180 degrees) of 2 panels
" Should accommodate an L connection (90 degrees) of 2 panels
" Should accommodate a T connection (all 90 degrees) of 3 panels
" Connectors should be able to connect panels of differing heights
" All filler posts should be able to match the finish of the panel trim
" Right angle (90 degree) connections should not interfere with the ability to hang a work surface or any other adjacent panels
f) Organizational tool rail made of painted extruded aluminum and vertically adjustable in 1" increments.
g) Overhead bins in widths of 24", 30", 42", 48", depth of 15" and 21" height
h) Overhead bins painted in a silver metallic or taupe metallic finish
i) Additional shelving should be permissible to adjust in 3" increments
j) Work surfaces manufactured with a warp resistant composition that has weight-bearing capabilities. At a minimum, a 24"x48" cantilevered work surface should be able to support 40lbs per sq. ft. with a maximum deflection of 1/200 of its span
k) Work surfaces should have a self edged (that matches surface material) impact resistant material (PVC or similar) on all exposed edges to prevent infection control concerns and injury
l) Work surface material match Wilsonart Fusion Maple as is standard in the VA
m) Work surfaces should be easily relocated and installed without tools at various heights as required by staff or function
n) Work surfaces should be available in standards of a minimum of 10 widths from 24" - 96" and in depths of 24" and 30"
o) Work surfaces should be finished in a minimum of .050" thick standard grade high plastic laminate on top and high pressure laminate on under surface
p) Exposed metal parts should be in a silver metallic or taupe metallic finish
q) Cabinets and storage units should be locking with 2 keys provided for each lock
r) Cabinets and storage should have rounded, exposed surfaces free from sharp edges
s) Cabinets and storage should operate smoothly and freely under maximum load, and be readily installed, removed, and relocated without disturbing modular work surface
t) UL listed task lights available in widths of 24 to 48 inches that hang from the underside of the overhead bin
u) Task light should not require a tool to install and should deliver complete with a lens, fluorescent lamp, switch, cord, and plug
v) Minimum 12 year 24/7 3-shift warranty that includes labor to repair
Straight Wall Mounted Workstation
"L" Workstation
8. Carts
a) Keyless entry lock
b) 72"h x 24"w with shelves behind tambour rolling door
c) 36"h x 34"w with drawers behind glass door
d) Modular drawers/shelves allowing for different drawer depths and heights
e) Locking wheels
f) Multiple sizes on interior bins with divider options
g) Plastic body construction
h) Minimum 12 year 24/7 3-shift warranty that includes labor to repair
9. Exam Room Organizational Rail
a) Tackable
b) Different optional attachments to allow:
" Coat hook
" Magazine holder
" Mini Shelf
" Attachments for sharps container and personal protection gown/mask cabinet
" Dry erase board
c) Minimum 10 year warranty
10. Conference Chair
a) Upholstered seat in LDI Montana Collection, Montana Moss 744
Upholstered back in : Front of Back: Momentum Free, intersect collection, color evening; Back of Back: LDI Montana Collection, Montana Moss 744
b) Lifetime warranty on frame/structural (incl flexing back) and 5 year warranty on finishes
11. Training Tables
a) Laminate top in Wilsonart Manitoba Maple
b) Self edged (that matches surface material) impact resistant material (PVC or similar)
c) Easy/intuitive folding/collapsible top for compact storage
d) Locking casters
e) Metallic silver or metallic taupe metal finish
f) Front decorative modesty apron
g) Minimum 15 year warranty
12. Lockers
a) Misted Zephyr
b) Combination lock
c) Lifetime warranty comprehensive on all components
d) Available in many sizes / heights to include 1/2 height and purse sizes
13. Waiting Chairs & Mental Health chairs
a) Wood Frame
b) Corian armcaps and wood arm caps available in multiple finishes
c) Natural wood available in at least 5 finishes
d) Dual and multiple fabrics per chair
e) Bariatric tandem seating
f) General tandem seating and tandem curved and squared tables
g) Setee/loveseat
h) Open arm design on all lobby/waiting seating
i) Furniture shall be finished in the following fabrics:
Individual chairs:
Back: maharam, crew 466149, force field, color: 003 Dock
Back of Back: maharam, crew 466149, force field, color: 003 Dock
Seat: Maharam Compound 466196 color: 019 Fog
Tandem seating and setees
Back: Momentum Proximity, 09128161 Fossil
Back of Back: maharam, crew 466149, force field, color: 003 Dock
Seat: Maharam Compound 466196 color: 019 Fog
j) Minimum 5 year warranty
14. Artwork
a) Canvas gallery wrap
b) Maple molding -Natural Wood (not press board)
c) Floater molding- natural wood,
d) Abstract nature photography and some landscape photography
e) Security hardware
f) Sizes as follows:
ROOM LISTING Room Name quantityArt specs size
109 Conference Room 3 canvas- floater frame 30x40
110 Conference Room 3 canvas- floater frame 30x40
153 Reception/Checkout 2 canvas- floater frame 30x40
114 Eye Exam Care 1 canvas gallery wrap 20x30
115 Special Testing 1 canvas gallery wrap 20x30
117 Audiometric Exam 1 canvas gallery wrap 20x30
124 Lounge 2 canvas gallery wrap 30x40
127 PACT office 3 canvas gallery wrap 30x40
128 Conference 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
146 Mental Health Consultant 2 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
156 Hall 3 canvas gallery wrap 20x30
105, 106, 112 Hall 8 canvas gallery wrap 20x30
136, 147 Hall 6 canvas gallery wrap 20x30
102 Waiting Room 5 framed/matted + acrylite 24x20 print, 36" x 33" approx outside w/ matting
107 Blood Draw 2 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
134 Exam Room #10 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
135 Exam Room #9 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
137 Exam Room #8 (women's) 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
138 Exam Room #6 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
140 Exam Room #7 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
141 Exam Room #5 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
143 Exam Room #4 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
144 Exam Room #3 (bariatric) 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
145 Exam Room #11 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
148 Exam Room #2 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
149 Exam Room #1 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
150 Telemedicine 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
151 Pharmacy Consult 1 framed/matted + acrylite 16x21 print, 25" x 32" approx outside w/ matting
g) Images examples:
15. Freestanding Storage
a. Metal
b. adjustable shelves
c. 2 lockable doors
d. Lateral files 2H and 5 H
e. Must be locking
f. Available in 30" widths
16. A/V Mobile Computer Cart
a) Woodgrain laminate in a light natural maple finish
b) Doors on the front with shelf behind
c) Commercial grade heavy duty lockable casters
d) Grommet on top
e) Silver hardware (grommet, door pulls, and cart pull)
17. Utility Cart
a. Woodgrain laminate in a light natural maple finish
b. Doors on the front with shelf behind
c. Commercial grade heavy duty lockable casters
d. Silver hardware (grommet, door pulls, and cart pull)
e. Plastic tray insert on top
18. Exam stools with backs
a) Raises/lowers to 24.25" - 34.25" height range
b) Seat is covered in a - Arc Com Task Force- Illusion color AC-68581, Robin's Egg #2
c) Back is covered in - Arc Com Task Force- Illusion color AC-68581, Robin's Egg #2
d) Back is height adjustable
e) Base is aluminum with aluminum foot ring
f) Hand activated control
g) Casters for a hard surface floor
h) Minimum 10 year warranty
19. Exam stool no back
a. Raises/lowers to 24.25" - 34.25" height range
b. Seat is covered in a - Arc Com Task Force- Illusion color AC-68581, Robin's Egg #2
c. Base is aluminum with aluminum foot ring
d. Hand activated control
e. Casters for a hard surface floor
f. Minimum 10 year warranty
20. Round Tables
a) Available in 36"-60" diameter round tables at typical chair height
b) Disc base
c) Can Match Wilsonart Fusion maple top
d) Can Match Formica Beluga Beige top
21. Chart Holders
a) Provides HIPPA privacy for typical file folder/chart
b) Frosted translucent plastic front face panel
c) Painted back panel that attaches with 4 screws to surface
22. Fully Upholstered Lounge Chair
a) Natural wood finish available in at least 5 finishes
b) Low closed arm lounge chair with wood arm cap
c) Replaceable wood armcap
d) Dual and multiple fabrics per chair
e) For Mental Health Lounge:
Fabric - seat Maharam Scuba grade 7
Fabric - front and sides of back Momentum Amuse grade 5
Fabric - back of back, outside and inside arm and plinth Maharam
f) Minimum 10 year warranty
23. Mail Center
a) 20" x 6'-0" workstation with storage beneath, lockable.
b) Wall mounted mail paper tray system with mailboxes/paper trays for 20 people
22) PACT team storage benches, upholstered.
a) Upholstered in: maharam Compound 466196, 013, manatee
b) 2H lateral file by 30" wide.
Submittals
1. Furniture plans for product proposed
2. Images for all products submitted
3. Minimum 2"x2" actual sample (no photographs or printed cards) of all finishes to include fabrics, metal paints, wood finishes, and laminates
4. A sample of the wall mounted computer track arm or a given location of one locally installed for staff to review
5. A sample of the keyboard tray, desk chair, conference room/group chair, and waiting room chair or a given location of one locally installed for staff to review
6. Post award, the manufacturer(s) must provide the recycled content of the procured product(s) for the VA to provide in annual reporting as a part of the "greening of the government" as laid out in Executive Order 13423 and 13514
Evaluation Criteria
1. How fully the package meets the requirements as set forth in the statement of requirements
2. How well the product meets the VA desired intent and fits in the space
3. Warranties, significance placed on largest product(s) grouping
Operating Constraints
The installation team will have to attend a Kansas City VA Medical Center safety course which is held every Tuesday at 7am. Each member of the installation team will need to provide a valid ID to the VA Interior Design prior to attending the safety course. This will give the installation crew the necessary current badge they must wear to perform the work in our medical facility.
The installation will have to be scheduled with the KCVA Interior Design Office based on the time that the clinical team believes will be least disruptive to our patients.
Capps, Penny
[email protected]
913-946-1976
[email protected]
